List of the Top 25 Business Process Management Software for Microsoft 365 in 2025

The Planfix platform empowers organizations to oversee their complete business operations online. No matter the size or sector of the company, Planfix serves as an exceptional tool for project and work management. This platform provides your organization with a highly customizable management system, allowing for tailored process designs and visual elements to suit your needs. Combining features such as task and project management, CRM, sales, marketing, production, logistics, support services, accounting, and human resources, Planfix offers a comprehensive solution that integrates various aspects of business operations. Data flows smoothly between teams, ensuring that a transaction at the implementation phase can seamlessly evolve into a project and then be handed over to support. Planfix is ideal for a diverse range of entities, including businesses, non-profit organizations, public associations, and any collective striving towards a mutual goal. With the trust of 7,724 companies, it streamlines business workflows for over 68,000 users, enhancing efficiency and collaboration across the board. The versatility and robustness of the Planfix platform make it a valuable asset for any organization aiming to improve its operational effectiveness.

Develop automation solutions tailored to your business needs with ThinkAutomation, which offers a versatile studio for crafting any required automated workflow. This platform provides the freedom to create without limitations on volume and eliminates the need to pay for each individual process, license, or robotic implementation. With such flexibility, you can streamline operations and enhance efficiency seamlessly.

Lucidchart is the next-generation diagramming tool that combines artificial intelligence, data integration, and intuitive design to help businesses streamline workflows, optimize processes, and improve collaboration. From AI-generated diagrams to seamless real-time collaboration, Lucidchart provides everything you need to create professional, data-driven visuals. It supports a wide range of use cases, including creating process maps, technical diagrams, organizational structures, and systems planning, all within an easy-to-use platform. With powerful features like AI diagramming, data linking, and integration with popular business apps like Jira, Confluence, Slack, and Teams, Lucidchart ensures your teams stay aligned and informed, driving smarter decisions and faster innovation across the board.

Low-code empowers users to develop a complete, cohesive solution that enhances the flexibility of work processes and allows for easy adaptation to future modifications. By adopting low-code, not only can you conserve time and effort, but you also avoid the pitfalls of disorganized and fragmented solutions. This approach provides the perfect balance, enabling straightforward development while still promoting creativity and individuality. Ultimately, embracing low-code development paves the way for a prosperous digital future filled with opportunities.

Accelerate Your Innovation with No-Code Solutions. GW Apps empowers organizations to create tailored web applications significantly faster, potentially reducing the time and expense by as much as 80% compared to conventional methods. This platform can revolutionize your operational workflows by automating previously manual tasks, ensuring everything stays organized and easily accessible. You can guarantee that the appropriate personnel are engaged and that established procedures are adhered to. With the ability to automatically dispatch notifications, generate or modify records, produce PDFs, and initiate actions (APIs) in outside systems, GW Apps streamlines operations efficiently. Implement highly customizable and robust security measures to ensure that only authorized individuals can view, modify, or interact with specific data. You can develop productivity-enhancing applications, establish a paperless office environment, create self-service portals, and modernize outdated legacy systems—all without writing any code. Seamlessly connect with well-known platforms like G Suite and Office 365. Every organization is burdened with various processes that require oversight. Imagine if your workflows could autonomously manage themselves and carry out their actions, allowing you to achieve more with reduced stress. GW Apps is designed to help you realize the processes you've always envisioned, transforming them into effective, self-sustaining systems that enhance productivity and efficiency.

Effortlessly manage your workload with confidence. You have the ability to arrange your responsibilities into efficient workflows that align with your personal working methods. By automating these workflows, you can accomplish more in less time. Furthermore, by connecting your applications, you ensure that all your data remains coordinated throughout your organization. Transitioning from: Misplacing sticky notes, sending countless emails, and maintaining a cumbersome spreadsheet for tasks that lead to constant frustration. To: A centralized hub where all your tasks are neatly organized, seamlessly communicating with your apps and even handling some tasks on your behalf, enhancing your productivity and reducing stress.

Flowbiz is designed to support businesses aiming to organize, digitalize, and streamline their workflows and processes, ultimately enhancing efficiency while reducing costs and time. Users can fulfill all their processing requirements through a single application system. This adaptable program offers capabilities for charting, workflow management, and automation, enabling activities and reporting to be accessible on any smart device, at any time. Flowbiz comes in three versions, each with a distinct set of features: Designer for charting at just $5 AUD, Tasker for task management at $18 AUD, and AutoTasker for semi- and full automation at $35 AUD. As a cloud-based solution, Flowbiz allows for continuous access and utilization from anywhere. For further information and to explore how Flowbiz can benefit your organization, please reach out to us.

Conclusion takes corporate process management to unprecedented heights. It provides robust text editing and collaboration features, an attractive interface, and workflows that can be tailored to specific needs. What sets Conclusion apart is its ability to automate every aspect—from gathering requirements to managing projects and tasks—all within a single platform. This eliminates the necessity of using various tools or acquiring extra resources. Born from thorough research, Conclusion’s interface, data architecture, and workflow engine are designed for contemporary work settings. Recognizing that each customer has its own distinct practices and culture, we also present a variety of pre-defined methodologies, which can be further customized by the users. This flexibility ensures that clients can seamlessly integrate Conclusion into their existing processes, enhancing productivity and efficiency.

Asana empowers teams to manage their workflows efficiently, ranging from everyday tasks to overarching strategic projects. By utilizing Asana, teams experience enhanced confidence, increased speed, and improved productivity, regardless of their geographical locations or the number of departments involved. Over 119,000 paying customers, along with millions of free users in 190 countries, depend on Asana to oversee everything from corporate objectives to digital transformations, product launches, and marketing efforts. Rather than relying on fragmented spreadsheets and emails, it is essential to enable teams to work collaboratively and communicate seamlessly in a unified platform. Asana facilitates this by allowing various teams and departments involved in a project to share context and delegate responsibilities through tasks, link related work, exchange files, receive immediate updates, and establish efficient cross-departmental workflows. Furthermore, Asana simplifies the tracking of project statuses, offering a clear perspective on progress towards objectives. Users can generate reports on project advancements in just minutes, providing transparency for both teams and stakeholders. Experience the benefits of streamlined work management by joining millions of users and starting with a free trial to maximize your team's potential.

Wrike is an exceptional work management solution that provides cross-functional teams with comprehensive insight into intricate projects. This cloud-based collaboration tool is relied upon by over 20,000 prominent organizations globally, including renowned companies like Fitbit and Siemens. With an array of award-winning functionalities, Wrike includes features such as dynamic request forms, automated workflows, cross-tagging, custom item types, and integrations with more than 400 applications. Enhance your productivity with Work Intelligence™: our sophisticated communication tool that facilitates voice commands, smart replies, and document processing. Additionally, we provide customized templates designed to help teams initiate Agile projects efficiently while ensuring compliance. In addition to guaranteeing 99.9% uptime, our enterprise-grade security encompasses single sign-on, role-based access control, and continuous data backup. For added assurance, users can utilize the Wrike Lock add-on to maintain complete ownership of their master encryption key. Research shows that Wrike can enhance organizational processes by 40%, streamlining administrative tasks and lowering costs across various sectors. Experience the transformative impact on your team — begin your free two-week trial now and see the difference for yourself.

Smartsheet stands out as a prominent provider of work management and collaborative solutions aimed at turning team interactions into successful results. By equipping organizations with a comprehensive set of tools, this platform encourages innovation, draws in new customers, and facilitates revenue expansion. Featuring a user-friendly, spreadsheet-inspired interface, Smartsheet offers an array of functionalities such as file sharing, Gantt charts, automated workflows, easy-to-navigate portals, and interactive dashboards, among many others, establishing itself as a vital asset for proficient project management. In conclusion, Smartsheet not only simplifies workflows but also significantly boosts team collaboration and productivity, ensuring that teams can achieve their goals more efficiently.

HoneyBook simplifies the process for solo entrepreneurs to interact with their clients, oversee projects, and receive payments seamlessly within a single platform. By utilizing our business management software, you can streamline your administrative tasks and keep track of your responsibilities, ultimately conserving both time and financial resources to foster your business growth. It functions much like a personal assistant dedicated to your needs. Equipped with features such as proposals, invoices, contracts, payment processing, and scheduling, HoneyBook provides all the essential tools required to ensure your clients have a remarkable experience. In doing so, it empowers you to focus on what truly matters—building lasting relationships with your customers.

This platform is an exceptionally advanced and versatile all-in-one solution, meticulously crafted to cater to the distinct requirements of niche or tailored markets. It emphasizes four key technological domains: • Low-code Application Development. With the Comidor Low-Code App Designer, even those without programming experience can effortlessly build an application from the ground up by following a few straightforward steps. • Hyper-automation. Comidor allows users to outline and design each phase of a workflow, enhancing their processes with a blend of intelligent automation technologies for smarter operations. • Application Marketplace. Users can access a diverse array of ready-made business applications that fulfill various business needs, enabling them to download and enhance the capabilities of Comidor. • Digital Workplace, which serves as a contemporary digital environment where users can carry out their daily tasks efficiently. Custom dashboards can be created, interactive tiles and widgets added, and daily workflows monitored through systemic notifications, ensuring a seamless work experience. In this way, the platform not only enhances productivity but also fosters a collaborative spirit among users.

If coding isn't your strong suit, there's no need to worry. Kintone's intuitive visual application builder enables you to create tailored enterprise applications effortlessly using a simple drag-and-drop interface. You can either build an app from the ground up or modify an existing template that suits your needs. Additionally, you can work alongside your team to design, evaluate, and enhance your application, ensuring that you achieve an optimized workflow that meets your specific requirements. This collaborative approach not only fosters creativity but also helps streamline processes for better efficiency.

ThoughtFarmer stands out as a premier provider of intranet solutions, effectively uniting individuals, teams, and innovative ideas within organizations globally. Its platform is utilized by a diverse range of companies around the world, enhancing communication, knowledge sharing, and collaboration despite physical distances. Notably, ThoughtFarmer is particularly adept at fostering engagement among remote employees, ensuring they feel connected and involved. It seamlessly integrates with essential business applications such as Slack, Microsoft, and Google, which helps maintain productivity among distributed teams. Additionally, the platform offers real-time updates, collaborative online environments, and a nurturing space where businesses can flourish and grow. In this way, ThoughtFarmer not only supports organizational efficiency but also strengthens team dynamics across various locations.

PerfectApps empowers you to design fully tailored no-code solutions independently. Experts in various fields can create enterprise-grade web applications, forms, and reports in a matter of days or weeks, eliminating the lengthy coding process. With a user-friendly visual designer, you can effortlessly drag and drop ready-made components onto a canvas to construct your entire application. This no-code methodology effectively eliminates coding as an obstacle between innovative ideas and practical solutions. The advantages of this approach are significant: Accelerated Delivery. Organizations gain enhanced agility, allowing them to implement solutions more swiftly to meet essential operational requirements. The speed of no-code development is estimated to be ten times that of conventional methods (Forrester, 2019). Increased Accessibility. Subject matter experts can independently create their own web applications without programming knowledge, alleviating the strain on already busy IT departments. By 2022, the demand for application development is expected to exceed IT's ability to supply by a factor of five, as reported by Gartner. Cost Efficiency. The process of app development can be decentralized across the organization, leading to lower overall operating expenses and heightened productivity. Businesses have indicated that employing no-code app builders can lead to a remarkable 74% reduction in development costs (Forrester, 2020). Furthermore, as organizations increasingly adopt this innovative approach, the potential for streamlined operations and enhanced collaboration grows exponentially.

Eliminate the unseen obstacles that exist between various systems, applications, and data sources. Discover the automation platform designed to streamline even your most intricate processes efficiently. Transform your workflow to appear effortless—because it truly is. Seamlessly manage your most essential and complicated processes across diverse systems and teams, effectively eliminating data and application silos. Propel every task forward with enhanced speed. Implement AI and automation tools wherever your teams operate, supported by user-friendly resources and professional guidance. Enjoy the confidence that comes from automating with AI in any scenario, regardless of complexity, while maintaining robust security and governance measures. Receive tailored support throughout your journey. Begin with hands-on training, leverage the knowledge of a community consisting of over a million automation experts, and tap into a worldwide network of partners ready to assist. Additionally, your teams will benefit from continuous learning opportunities to stay ahead in the ever-evolving landscape of automation.

The Nintex Process Platform serves enterprise organizations globally to streamline, oversee, and enhance their business processes. It boasts features like process mapping, workflow automation, and document creation, alongside mobile applications, process intelligence, and customizable forms—all facilitated through an intuitive drag-and-drop designer. The latest iteration, Nintex Workflow Cloud, significantly propels organizations toward digital transformation. Empower your operations and IT teams, process analysts, business analysts, and power users by harnessing The Power of Process™. This platform enables the digitization of forms, workflows, and other critical components, making it the most extensive solution available for automation and process management. Nintex simplifies the journey to optimize and automate business processes, ensuring efficiency at every step. With its comprehensive tools, organizations can adapt to changing demands seamlessly.

Axon Ivy addresses a critical challenge faced by organizations today: optimizing inefficient business processes. To achieve successful digital transformations, executives must carefully plan and execute their strategies. Department heads seek rapid and adaptable support for efficient operations, while IT managers require a versatile tool to oversee comprehensive business process management. In a fast-paced business landscape, organizations must exhibit agility and speed in response to evolving demands and circumstances. Our award-winning platform, recognized by Forrester and Gartner, significantly enhances the operations of our clients and partners across various sectors. You will be impressed by the simplicity and effectiveness with which you can digitize, orchestrate, and automate your business workflows. Axon Ivy, a leading digital process automation (DPA) solution, serves over 500 customers worldwide. The platform facilitates all facets of end-to-end automation and offers a range of development options, including no-code, low-code, and full-code capabilities, ensuring that users can tailor solutions to their specific needs. With Axon Ivy, organizations can truly transform their process management and drive efficiency.

Manage your entire business operations seamlessly from a single platform. Oversee the full project lifecycle, from generating quotes to processing invoices, ensuring that sales, delivery, and financial data are integrated for a comprehensive view of your performance and progress in real time. Optimize your resource planning and forecasting effectively. Anticipate when to take on additional work and identify potential resource shortages before they arise, enabling you to make informed decisions about outsourcing or expanding your team. This approach ensures workloads are balanced, preventing burnout for some team members while others remain underutilized. Ensure that your business remains profitable. While completing projects is essential, understanding your profitability is crucial. Gain insights into which clients, projects, services, or teams contribute positively to your margins and which are detracting from them. This knowledge empowers you to make timely decisions about improving efficiency, adjusting pricing, or reducing expenses. Facilitate collaboration in the context of your work environment. With easy access to all files and discussions related to customers, projects, or tasks, you can eliminate the inefficiencies of constant status checks and document retrieval. All necessary information is available with just a single click, enhancing productivity and communication across your organization. By streamlining these processes, your team can focus more on delivering value and less on administrative tasks.

AgilePoint's Low-Code Digital Process Platform enables organizations to expedite their digital transformation journeys. This platform provides diverse teams with the tools to automate, optimize, or integrate workflows and processes, leading to ongoing enhancements in customer satisfaction, greater operational efficiency, boosted revenue growth, and a solid foundation for resilience and scalability. By leveraging these capabilities, businesses can adapt more swiftly to changing market demands and evolving customer needs.

Whale is a straightforward yet robust platform designed to assist you in a) effortlessly capturing, sharing, and managing your organization's knowledge, and b) ensuring uniformity among your teams while laying the groundwork for future growth. Utilize Whale’s powerful browser extension to seamlessly integrate standard operating procedure (SOP) recommendations into your team’s daily workflows. Understanding your time constraints, we offer over 75 templates that enable you to implement new processes and SOPs in just a matter of minutes. Collaborate with your subject matter experts to ensure that all documentation remains current and relevant. You can send, schedule, and monitor read assignments to confirm that every employee stays informed about the latest developments. With full-text search capabilities, you can easily locate precisely what you need and personalize it using the built-in tagging manager. Whale’s intuitive editor simplifies the creation of easily digestible content, enhanced by features such as screen recording, Giphy, Unsplash library access, as well as integrations with Google and OneDrive to elevate your documentation. Moreover, you can automate the dissemination of knowledge to your teams, effectively optimizing the onboarding and training procedures for new hires, which ultimately fosters a more engaged workforce. This comprehensive approach not only enhances knowledge management but also drives organizational efficiency and growth.

• Centralized access: Enjoy streamlined access to all essential applications, documents, and information in one place. Effortlessly link legacy systems to the cloud to boost user productivity anytime and anywhere. With a diverse selection of tools like Citrix, ClientlessRDP, Azure Virtual Desktop, Fileserver, VMware, and Liquit, we provide both flexibility and efficiency while ensuring robust security measures are in place. • Enhanced communication: Take advantage of a multitude of features, including The Hub, integrations with SharePoint and Viva Engage, an Address Book Centre, and additional intranet capabilities. This extensive array of options not only reinforces employee connections but also fosters effective collaboration and sharing of information across the organization. • Optimized workflows: Improve your processes by offering a consolidated view for approvals and updates. Make use of the Smart Global Search for quick and efficient querying, and use Open APIs to effortlessly integrate all your applications into a cohesive interface, thereby boosting productivity and connectivity. Our integrations with platforms like TOPdesk, OpenIMS, and Egnyte are designed to simplify the flow of information, ultimately increasing employee efficiency and satisfaction. Furthermore, these enhancements lead to a more dynamic workplace that adapts to changing needs.

Priority Matrix is a productivity application designed for Outlook and Microsoft Teams that assists teams in effectively managing, prioritizing, and concentrating on tasks that yield the highest impact. By utilizing Priority Matrix, users can potentially save up to 100 hours annually, as it streamlines meeting organization, enhances email prioritization, and promotes team cohesion across the organization. *This tool has garnered recognition from Microsoft in the Teams app store and is actively utilized by thousands of users. Priority Matrix enhances the functionality of Microsoft Teams, boosts engagement with Office, and facilitates a more unified approach to email and chat communication. What sets Priority Matrix apart from its competitors? - It is a comprehensive project management solution that seamlessly integrates with Outlook and Teams, significantly reducing context switching to maintain focus. - The application is designed for collaboration without the need for additional software, as it is directly integrated with Outlook. Furthermore, its AI capabilities assist users in effectively prioritizing tasks and tracking the right individuals and projects, making it an invaluable asset for any team.

airSlate WorkFlow stands out as the first and only no-code platform designed specifically for business automation, offering a comprehensive solution. This platform seamlessly merges features like electronic signing, no-code robotic automation, contract negotiations, document generation, and web forms all within one unified interface. Users can easily set up and streamline any business process and integrate it with existing systems of record without needing to write any code. Initiate any process directly from your record system with a single click, allowing for automatic data pre-filling, real-time document routing, and archiving of finished documents. You can get started in just minutes by selecting from tens of thousands of pre-built templates and workflows tailored for various industries and departments. There's no need to juggle multiple platforms or services, leading to a significantly faster time to value, which is reduced by tenfold thanks to the straightforward no-code configuration and deployment options available. Overall, airSlate WorkFlow revolutionizes how businesses approach automation by simplifying processes and enhancing productivity.