List of the Top 10 On-Prem Electronic Data Capture Software in 2025

Achieve an impressive 99.99% precision with our advanced OCR technology, which combines artificial intelligence and human expertise to interpret headers, line items, and handwritten notes. This results in significantly reduced manual data entry time.

Square 9's advanced AI-driven platform revolutionizes information management by eliminating the need for paper, streamlining tasks with automated digital workflows that enhance productivity. It simplifies operations by capturing data from scanned documents or PDFs, organizing files in an easily searchable database, and creating digital replicas of existing processes using visual workflow designs. This innovative approach not only saves time but also increases efficiency in everyday tasks.

Cost-Effective Document Management Solutions Transitioning to a digital office setup will help eliminate the need for paper while streamlining various processes. The document management software from SearchExpress enables the sharing of not only scanned documents but also eForms, as well as Word and Excel files. Employees have the flexibility to access crucial documents from their smartphones, tablets, or PCs, enhancing overall productivity. Harnessing the Power of Machine Learning With SearchExpress, manual data entry can be replaced by Artificial Intelligence, significantly reducing human error. The software utilizes pre-trained Microsoft Machine Learning AI to automatically extract invoice details without requiring any additional training. Streamlining Document Management SearchExpress provides advanced search capabilities and document workflows that help automate business operations, ensuring that team members have timely access to necessary information. The innovative SearchExpress Voice Digital Assistant, known as Cyber Express (TM), facilitates voice-activated queries, allowing users to access their business’s data effortlessly. This smart speaker and smartphone assistant enables users to ask questions verbally and receive spoken answers regarding their business information, enhancing accessibility and convenience. SearchExpress is available in both cloud-based and on-premises formats, offering flexibility to meet varying business needs.

Ephesoft provides innovative document processing solutions that integrate cutting-edge technology with superior software to enhance productivity within businesses. The platform leverages artificial intelligence and patented machine learning techniques to extract data from various documents, enriching it with relevant context. This infusion of intelligence into business processes promotes effective digital transformation. With a global clientele numbering in the thousands, Ephesoft helps organizations cut costs, boost accuracy, and navigate their path toward becoming autonomous enterprises. Based in Irvine, California, Ephesoft also has regional offices across the United States, Europe, the Middle East, Africa, and the Asia Pacific region. Ephesoft Transact, its cloud-based, hybrid, or on-premises data extraction and enterprise capture platform, streamlines any content-driven business process. Additionally, it provides clarity on unstructured data, empowering decision-makers across the globe to make informed choices.

CloudShark offers a secure platform for the storage and organization of data, along with user and group access controls, and advanced analysis tools, all accessible through a web interface that facilitates packet analysis from any device. As an Enterprise solution, CloudShark can be deployed easily either on-premises or in a cloud environment, catering to diverse operational needs. This comprehensive solution integrates the analytical capabilities of Wireshark, Zeek, Suricata IDS, and other tools into one cohesive platform, allowing teams to address issues more efficiently by reducing redundancy and enhancing the effectiveness of investigations and reporting. Provided by QA Cafe, a forward-thinking software company staffed by specialists in networking, consumer electronics, and security, CloudShark is backed by a commitment to industry-leading network device testing and analysis tools tailored for business applications, along with exceptional customer support. The goal is to empower organizations with streamlined processes that foster quicker problem resolution and more effective network management.

Enhance the efficiency of your clinical studies with Clinvigilant, your global provider of budget-friendly eClinical tools tailored for CROs, Pharma, Biotech, Nutraceuticals, and academic institutions throughout both clinical and post-marketing phases. Our clients consistently choose to partner with us due to our: ♦ Rapid EDC implementation (under 4 weeks). ♦ Cost-effective solutions. ♦ Integration capabilities with third-party and legacy systems. Our cloud-based platform, hosted on Microsoft Azure, adheres to HIPAA, ICH-GCP, GDPR, and 21 CFR part 11 regulations and has successfully undergone audits by the FDA, EMA, and MHRA. The Clinvigilant eClinical suite encompasses a variety of tools, including EDC, CTMS, eCRF, eTMF, eSource, IWRS, ePRO, eConsent, and eCOA. You can select the specific tools you require, and we will seamlessly integrate them into your existing software framework. Each interaction and data exchange generates detailed Audit Trails, ensuring real-time visibility of compliant data across all relevant roles. Our offerings are modular, highly customizable, and accessible via web, iPad, and mobile applications for both Android and iOS platforms. Additionally, we support the use of Patient's Own Devices (BYOD) and can interface with various devices and wearables for enhanced data collection. With Clinvigilant, you can count on a comprehensive solutions provider to streamline your clinical trial processes effectively and efficiently. Your success in clinical research begins here.

TrialMaster stands out as the most user-friendly Electronic Data Capture (EDC) suite available, delivering exceptional usability and adaptability. It serves as the ideal EDC solution for clinical trials spanning from Phase I to IV. By enhancing efficiencies and minimizing workflow disruptions, TrialMaster significantly elevates data quality, leading to quicker study submissions. Its integrated ePro feature allows researchers at sites and patients to conveniently self-report outcomes, while sponsor personnel can access the platform seamlessly from any device, be it a desktop, tablet, smartphone, or laptop. The interface of the system is designed to dynamically adjust to the screen size of the device in use. Additionally, the single sign-on (SSO) feature enables sponsors to utilize their own Identity Provider (IdP) for authentication, streamlining the process by eliminating the need for multiple usernames and passwords. This combination of features not only simplifies the user experience but also enhances overall productivity across all phases of clinical research.

CURA delivers advanced software solutions that empower businesses globally to swiftly realize the financial advantages of Governance, Risk, and Compliance (GRC). Our cutting-edge technologies allow clients to customize their experiences, which is why we are trusted by large and mid-sized organizations across the globe. We provide a diverse array of products, including: Enterprise Risk Management (ERM): Assists organizations in identifying, analyzing, evaluating, and addressing risks and opportunities within a unified framework. Operational Risk Management: Concentrates on controlling risks linked to everyday operations. Business Continuity Management: Guarantees that organizations can maintain operations during and following a disruption. Compliance Management: Ensures that organizations adhere to regulatory standards and internal policies. Risk-Based Audit Management: A versatile tool for documenting, evaluating, testing, and reviewing audit procedures. Regulatory Compliance: Aids organizations in remaining compliant with industry regulations. Additional offerings include: Incident Management Policy Management CURA's state-of-the-art technologies empower customers to tailor their solutions, thus enhancing their overall effectiveness in managing risks and compliance. This commitment to customization enables organizations to adapt and thrive in an ever-evolving regulatory landscape.

The analysis of medical imagery powered by artificial intelligence is enhanced through advanced automation of clinical data workflows. Available as either a web-based SaaS or an on-premise solution, UNITY has gained international credibility from top medical technology companies and healthcare organizations for its proficiency in collecting thorough, reliable, and compliant data. Its integrated features for Patient-Reported Outcome Measures (PROM), electronic Case Report Forms (eCRF), and medical image analysis streamline critical data gathering activities, which in turn accelerates and reduces the costs of clinical trials. RAYLYTIC's Imaging Core Lab brings years of expertise to the automated and independent evaluation of musculoskeletal structures and device performance, particularly in the spine, hip, and knee, offering clients exceptional analytical and operational support. This state-of-the-art capability guarantees that healthcare professionals can depend on high-quality data for their decision-making, ultimately enhancing patient outcomes and fostering greater trust in medical processes. By implementing these innovative solutions, healthcare systems can greatly improve efficiency and accuracy in clinical trials.

BLU DELTA is a cutting-edge invoice capture tool that employs genuine AI technology to convert digital receipts into efficient automation systems. Engineered for professionalism, speed, and user-friendliness, it drastically cuts down on processing times and reduces acquisition costs without requiring any setup or training. Users will notice instant enhancements in recognition accuracy, making it a compelling choice for businesses. The platform is adaptable, offering both cloud and on-site deployment options, along with integration capabilities via API or web interface. With its advanced AI features that surpass simple OCR, businesses can transform their digitization processes into significant assets. Notably, it boasts impressive recognition rates of up to 99%, even handling unusual invoice formats, thereby facilitating optimal automation for employees and alleviating them from repetitive tasks. The straightforward licensing model and easy setup further diminish costs, allowing organizations to quickly realize a return on their investment. Regular updates and support are included, ensuring that users benefit from continuous enhancements without incurring additional charges. The BLU DELTA Capture Service can be accessed through either Microsoft Azure's cloud infrastructure or an on-premise solution, ensuring that company data remains fully protected regardless of the selected method. This inventive strategy not only enhances operational workflows but also plays a crucial role in boosting overall business productivity and effectiveness. Thus, BLU DELTA stands out as a transformative solution in the realm of invoice processing.