List of the Top 14 Free Equipment Management Software in 2025

MaintainX is a mobile-centric platform designed for work orders and procedures that empowers teams by clarifying their tasks and providing guidance on execution. Our service digitizes and streamlines various essential documents, such as: - Maintenance Work Orders - Safety Procedures - Environmental Checklists - Tooling & Gauge Reporting - Preventative Maintenance Procedures - Auditing/Inspection Workflows - Training Checklists By offering real-time insights from the field, we enable operational leaders to enhance efficiency and make informed decisions that drive productivity. This transformation not only simplifies workflows but also fosters a culture of safety and accountability within the organization.

SARU TECH's Ideal Laboratory Management System is an all-encompassing solution aimed at enhancing both efficiency and precision in laboratory settings. Key functionalities include real-time sample tracking, digital input for testing outcomes, automated alerts for equipment maintenance, and strong stock management to prevent shortages. This system also promotes workflow optimization, adheres to compliance and regulatory standards, and provides comprehensive reporting and analytics to support informed decision-making. Additionally, it guarantees secure user access and fosters effective communication among laboratory staff, thereby improving overall collaboration and productivity. Furthermore, its user-friendly interface makes it easier for personnel to adapt and utilize its full potential.

What sets AI-FM apart from the competition? It boils down to three key factors! 1) Award-Winning Technology + 2) Competitive Pricing + 3) Stellar Reviews 1) AI-FM proudly secured SEVEN awards in the 2019/20 Silicon Valley Awards, highlighting its innovative capability to "UBERIZE" your Operations. 2) Our pricing begins at just $7.99 per user per month, or opt for our UNLIMITED Basic plan at $99 per month. 3) We invite you to explore our website, where you can read heartfelt testimonials from our satisfied users. AI-FM truly values its Members and their experiences. With just one intelligent platform, you can oversee your entire organization seamlessly, managing Customers, Employees, Contractors, and Jobs & Assets by Geography and Time. Furthermore, the Field can utilize VERBAL Commands through Siri in any language or Google Assistant, making management even more convenient. This feature allows you to streamline tasks and enhance productivity effortlessly.

Are you looking for an efficient method to oversee your vehicle fleet? AUTOsist simplifies the process by allowing you to monitor maintenance, inspections, and fuel usage seamlessly. With our cloud-based system, you can also access a mobile application available for both Android and iOS devices. This convenience enables you to manage your fleet from virtually anywhere, at any time, and on any device you prefer. You have the capability to set reminders, upload important documents and receipts, assign multiple users to the platform, and create custom alerts. AUTOsist is designed to accommodate all types of fleets, which can significantly enhance efficiency, minimize downtime, and lower operating costs, ultimately providing you with a comprehensive solution for fleet management.

UpKeep is a mobile-centric application designed for the maintenance of facilities and equipment, relied upon by numerous major corporations globally. This software empowers asset and facility management teams to enhance data accuracy and collaborate effectively, leading to increased productivity levels. It offers features that enable users to generate work orders while on the move, maintain oversight of ongoing and future work orders, and assess the condition of various locations. Additionally, UpKeep's user-friendly interface facilitates quick access to essential information, further streamlining maintenance processes.

The Global Equipment Management System (EGEM) serves as a comprehensive platform designed for organizations to effectively manage their array of machinery and equipment assets, irrespective of their size, by allowing for the meticulous documentation of equipment movements and associated costs, including maintenance timelines, sales, returns, site transfers, and disposal processes. With its five essential modules—Fleet Management, Measurement and Testing Equipment, Repair and Maintenance, Storage, and Management—EGEM utilizes a web-based interface that accommodates multiple languages, thus enabling centralized oversight of machinery and equipment distributed across various locations while ensuring easy tracking of equipment tags. This cutting-edge solution has proven to enhance operational efficiency in construction sites, offices, and numerous other settings by fostering improved organization, lowering expenses, boosting productivity, and prioritizing workplace safety and employee well-being. By consolidating these capabilities, EGEM not only makes equipment oversight more straightforward but also plays a crucial role in cultivating a more systematic and efficient working environment. Organizations utilizing EGEM can expect to see a notable transformation in how they handle equipment logistics and management practices.

Revolutionize your business operations with LogixPath software, which streamlines product development, customer order management, manufacturing, service delivery, and client collaboration. This innovative tool allows you to design and manage the production of goods and services efficiently, ensuring that processes are fine-tuned for delivering top-notch products at minimal costs and within deadlines. You can effortlessly oversee vital resources, including parts, materials, personnel, and equipment, while utilizing features that enable the definition and standardization of your business practices. Additionally, manage purchase orders with ease and monitor the handling of acquired goods, all while keeping track of the manufacturing flow through real-time updates on shop floor resources and their conditions. LogixPath further enhances customer interaction and service oversight, enabling you to handle everything from sales orders to the delivery of products and services through a single, cohesive software solution. By adopting this comprehensive strategy, you not only streamline your operations but also significantly boost productivity throughout your organization, paving the way for future growth and success. Moreover, the integration of these features leads to a more agile business, ready to adapt to changing market demands.

With our all-inclusive Management System (DMS), you won't encounter any installation or setup fees, nor will you need to worry about additional payments. The platform includes features such as inventory management, sales analytics, and streamlined repair shop operations. It further simplifies the calculation of taxes and the management of employees, while offering detailed monthly financial reports through an intuitive dashboard. You can oversee multiple locations from a single account, which aids in team coordination and tracking leads effectively. The system also provides customizable sales forms, dealer marketing resources, and high-quality website options. Users have the ability to manage access across various transaction types, including wholesale, cash, retail, and BHPH, while enjoying seamless inventory control. Adding new vehicles is made easy with an advanced VIN decoder, and real-time editing capabilities enable effortless updates to vehicle information and expenses. The platform delivers real-time profit calculations for each vehicle, factoring in repair costs, parts, labor, transportation, and age tracking. Our solution covers the entire workflow from acquisition to sale, including vehicle marketing with automated posting to major platforms, along with facilitating the transfer of vehicles across different locations. This comprehensive system aims to optimize operations and boost productivity for your automotive enterprise, making it an invaluable tool for modern businesses.

Boost the expansion of your service enterprise by implementing a customized repair management system that is versatile enough for any repair operation. Utilizing the capabilities of NetSuite, Epiphany’s Repair Management solution empowers businesses to enhance their overall operational effectiveness. Are you in search of a bespoke solution aimed at improving your current NetSuite equipment management framework? Explore Epiphany’s tailored offerings, which encompass repair management, project profitability, and contract management solutions specifically designed for your equipment management needs. Our specialized NetSuite consulting services are dedicated to ensuring that your accounts and products function without a hitch. Unlike the complex machinery, turbines, and various equipment you oversee, Epiphany’s repair management system, powered by NetSuite, is intentionally simple and intuitive. By adopting Epiphany’s repair management software, you can optimize your depot repair processes, making it perfectly aligned with your business and assisting you in establishing a unique competitive edge. Discover a transformative level of operational efficiency that can revolutionize your repair handling practices, setting you apart in the industry. With our support, you’ll not only enhance productivity but also improve customer satisfaction and loyalty.

ManageEngine AssetExplorer is an IT asset management solution that empowers IT administrators to efficiently oversee and manage assets across various locations. The platform offers built-in features such as inventory tracking and management for both hardware and software assets, alongside customizable workflows that streamline processes like lifecycle automation, vendor interactions, and purchase management, coupled with a configuration management database (CMDB) for mapping out digital infrastructure. You can oversee your hardware and software assets either on-site or via cloud services, ensuring comprehensive management from creation to disposal of each asset. By discovering and scanning assets, you can maintain an accurate awareness of all items within your network. Enhanced visibility into asset usage and demand enables you to implement strategies for sustainable cost reductions, while the system ensures that hardware and software audit readiness is maintained at all times. This comprehensive approach not only simplifies asset management but also fosters greater efficiency within your IT operations.

MAXST is an advanced metaverse platform that merges augmented reality with the physical world. At the heart of its offerings is the Maxwork Smart Factory (MSF), a pioneering AR solution tailored for equipment inspections, which revolves around four essential features: admin, create, direct, and remote. This Software as a Service (SaaS) model is perfect for any facility looking to improve equipment oversight and boost productivity through streamlined AR inspections, detailed management of inspection histories, and quick problem resolution with AR remote assistance. Dive into the MSF innovation in your sector with a free one-month trial. MAXST's portfolio spans from business applications to more extensive systems, catering to diverse operational requirements. Using a camera, users can visualize the day's inspection tasks directly superimposed on the machinery, facilitating immediate, paperless inspections and documentation of results. In addition, all inspection data gathered on mobile devices is securely stored on a server, granting immediate access to results and significantly improving operational efficiency. With MAXST's advanced technology, the future of equipment management is not just envisioned; it is within your reach. By embracing this innovative approach, businesses can transform their operational strategies and achieve greater success.

Clue represents a cutting-edge and flexible software system designed for the effective management of construction equipment in diverse settings such as offices, workshops, and construction sites. By offering a cohesive platform, it simplifies operations, allowing contractors to increase their productivity while decreasing complexity. The comprehensive Clue system facilitates fleet management for both equipment supervisors and field staff by consolidating all telematics, GPS, and maintenance software into a single intuitive interface. With a single login, users can conveniently retrieve essential fleet information, including rental details, from any location. The Clue CMMS enhances maintenance efficiency by automating preventive service schedules, creating work orders, and tracking fault codes for heavy machinery. It actively alerts users to maintenance needs, minimizing paperwork and freeing up valuable time for important field tasks. Furthermore, Clue's dispatch feature streamlines team organization, coordinates repair efforts, tracks equipment performance, and delivers timely maintenance notifications, which significantly reduces administrative workload and keeps your attention on primary responsibilities. Overall, Clue transforms the management of construction equipment, leading to improved productivity and efficiency on job sites, which ultimately contributes to better project outcomes and resource utilization.

Tango™ is a comprehensive platform that standardizes and consolidates reliability information for facilities, fostering accountability and ensuring adherence to procedures designed to mitigate or eliminate potential failures. By offering a wide range of tailored services, Tango™ addresses the specific needs of each facility, providing essential tools such as Equipment Management, Condition Management, and RoundsLogging to ensure optimal management of reliability data. The features of Tango™ are extensive, including Lifecycle Tracking and Condition Management Programs, Integrated Condition Reports, Task Management, and Equipment Management Programs, alongside essential physical inspections and vibration analysis. Additionally, it provides in-depth Root Cause Failure Analysis, comprehensive repair history tracking, and detailed asset and warranty information, as well as oil analysis and management of oil samples. Effective sharing of test results and repair or test status updates further enhance the utility of Tango™, making it an indispensable resource for facility reliability management. In this way, Tango™ not only supports the prevention of failures but also fosters a culture of continuous improvement within organizations.

VeeKeep's maintenance log and workshop diary simplifies the tracking of upkeep for vehicles and equipment. Its robust yet user-friendly features ensure that you stay organized with maintenance tasks, catering to everyone from casual enthusiasts to experienced technicians. This tool is designed for a variety of users, including: 1. Casual DIYers and weekend warriors 2. Professional automotive technicians 3. Managers overseeing fleet vehicles 4. Supervisors of construction equipment 5. Restorers and hobbyists with a passion for vehicles ... and many others. What benefits does it offer? 1. Effortlessly add vehicles and equipment to your log. 2. Document maintenance tasks upon completion. 3. Establish reminders for critical maintenance schedules. 4. Create visual stories to showcase your project vehicles. 5. Monitor maintenance expenses and store receipts. 6. Generate verified maintenance records for prospective vehicle buyers. With new features being added regularly, the possibilities continue to expand. Where can you access VeeKeep? You can use VeeKeep as a mobile or desktop progressive web app, or directly through the web! This flexibility allows you to manage your vehicle maintenance wherever you are.