List of the Top 25 Fire Department Software for Windows in 2025

Code3 Strategist empowers agencies to harness data effectively, enhancing resilience and preparing for the future by guiding you through three pivotal inquiries: • What Is? - Create tailored reports that deliver in-depth analyses of every facet of both current and historical operations, ultimately boosting efficiency and effectiveness for monitoring performance, improving quality, justifying budgets, and securing accreditation. • What Next? - Examine historical growth patterns to construct well-researched and documented scenarios for future workloads, taking into account expected shifts within your service area. • What If? - Assess different deployment models using advanced simulation tools to pinpoint effective strategies for addressing present challenges and future growth, including considerations for new or relocated stations, apparatus placement, staffing, scheduling, and more, while also evaluating the impact on response times and service delivery. With vivid and easily comprehensible graphics, you can effectively communicate your narrative to stakeholders, ensuring that all analytics are fully auditable, transparent, and conducive to thorough data exploration, thus fostering informed decision-making and strategic planning.

PowerDMS serves as a comprehensive platform for public safety workforces, addressing the diverse challenges encountered by law enforcement, 9-1-1, fire, EMS, and beyond, all while streamlining internal functions and enhancing community interaction. By posting job vacancies on the public sector job board, GovernmentJobs.com, and utilizing QR codes and inbound texts, organizations can efficiently screen candidates through an automated chatbot, allowing recruiters to promptly engage and manage conversations. Additionally, our solution streamlines training documentation by offering a centralized and standardized system for managing field training records and onboarding processes. This leads to increased confidence through a uniform training program and fosters transparency in the field training experience. Simplifying operations not only saves valuable time but also alleviates potential stress, which is why digitizing your scheduling process can enhance communication and transparency throughout your team. With the ability for staff to access the most current policies from any device, organizations can easily update, distribute, and monitor these policies through a secure, cloud-based system. Furthermore, actively engaging with citizens and supporting your officers through automated software can significantly improve staff morale, creating a positive feedback loop that benefits the entire community. Ultimately, leveraging technology in these ways cultivates a more efficient, connected, and supportive environment for both public safety personnel and the communities they serve.

Dossier has become the preferred fleet maintenance software for more than 4,000 fleets across private, public, and for-hire sectors. It streamlines the management of fleet records, automates preventive maintenance scheduling, and tracks repair orders and histories, ultimately resulting in reduced downtime for vehicles. By enhancing operational efficiency, Dossier supports fleets in maintaining optimal performance and reliability.

The FirePlan software suite is a cost-effective solution meticulously designed for Fire Departments. This software provides an affordable means to efficiently handle your records management requirements. Since its launch in 1999, the various software modules have evolved into a powerful system for monitoring crucial information essential for the smooth operation of your Department. Many fire departments opt to integrate our attendance tracking module with the NFIRS Incident Reporting module to guarantee thorough event documentation. FirePlan Software includes applications for Service Awards Programs (LOSAP), NFIRS 5 (Incident Reporting), SCBA Records Management, Attendance Tracking, Inventory Control, Membership Records, and other customized solutions. Each module is equipped with standardized reporting capabilities, and users can utilize a customizable report writer or SQL options for deeper insights. Additionally, we can modify each application to suit the specific demands of your Fire Department or develop an entirely new solution tailored to your distinct needs. Our dedication to flexibility ensures your department will always possess the necessary tools for optimal management, enabling you to focus on your primary mission of public safety.

User-friendly software for managing assets, as well as mobile, web, and desktop applications, enables you to monitor your assets, equipment, and inventory effectively. WiseTrack offers top-notch solutions tailored for the industry, ensuring you have access to the best tools available.

Enhance real-time situational awareness in the field to bolster response safety, minimize response times, and elevate operational efficiency by delivering essential data directly to responders while they are en route or present at the scene. With our CAD Link, visualize active incidents as information flows from your dispatch system, allowing responders to instantly track the status of their entire fleet as crews can update their availability with just a button press in the field, while unit locations appear on the AVL map. Responder360 provides comprehensive management of pre-incident plans in compliance with NFPA 1620, ensuring that all occupancy details, including construction specifics, operational systems, protective features, contact information, and access points, are readily accessible on-site. Users can swiftly upload sketches or building plans and overlay NFPA 170 symbols on any map layer for easy reference during a response. Once data is saved in the system, it becomes immediately available to all users, fostering seamless communication and coordination. Responder360 serves as a complete incident response solution for first responders, compatible with any device, featuring an "all-in-one" interface that allows users to effortlessly locate dispatched sites, examine incident information, access pre-plans, and identify hydrant and other responding apparatus locations. This intuitive system not only streamlines the response process but also empowers responders to make informed decisions based on real-time data, ultimately enhancing public safety and operational effectiveness.

The 921Docs Modules equip Professional Fire Investigators with the tools to efficiently "Document The Scene" while generating 90% of their "Narrative Voice" Origin and Cause Report. This report can easily be assembled "In The Office" using the Investigator's Notes. Developed by a team of highly experienced Certified Fire Investigators, Professional Engineers, and Subject Matter Experts, the Structure and Automotive Report Modules significantly enhance the investigative workflow. Designed for both Public and Private Fire Investigators, this Fire Origin and Cause Report Software streamlines the documentation of the fire scene and the overall investigative process, facilitating the effortless creation of the Origin and Cause Report. Additionally, our Structure and Automotive Report Modules help investigators demonstrate compliance with the standards outlined in NFPA 921®, ensuring that all pertinent factors are thoroughly addressed. This cutting-edge system not only simplifies the investigation process but also fosters greater accuracy and adherence to industry regulations. By integrating these modules, fire investigators can focus more on their analysis and less on administrative tasks, ultimately leading to more effective investigations.

ImageTrend Elite™ significantly improves data connectivity, enabling users to import information from CAD systems or perform patient searches while on the move, which speeds up the documentation process; it also supports the electronic transmission of ePCRs to hospitals and the reception of outcome data, in addition to facilitating billing exports for faster revenue recovery. This system reflects a strong dedication to patient-centric care, especially for prehospital and MIH-enabled agencies. In an innovative leap, ImageTrend Elite empowers field providers to compare a patient's current 12-lead image with past images, enhancing the decision-making process. Furthermore, it allows for the transmission of observations and images to the receiving emergency department, ensuring that the appropriate level of care is delivered. The notification feature keeps users updated on essential unread messages, including patient outcomes, while medics can conveniently access their secure inbox for follow-ups based on these alerts. ImageTrend Elite is equipped with numerous features that benefit medics, streamlining data entry and ensuring that complete, accurate information is submitted for every patient and incident, which ultimately enhances both patient care and operational efficiency. With its cutting-edge approach, ImageTrend Elite not only sets a new benchmark in prehospital documentation and communication but also fosters a culture of continuous improvement in emergency medical services.

Fire Rescue Systems provides an all-encompassing suite of fire and rescue software tailored to tackle every element of emergency dispatch situations. Our platform excels in efficiency while remaining intuitive, making it ideal for high-pressure circumstances. Featuring a modular design, the system can be personalized to fit the unique requirements of any department, regardless of its size. With a broad selection of modules available, we effectively address a wide array of needs. Each module has been carefully optimized and thoroughly tested to guarantee peak performance and ensure user satisfaction. The Mobile Responder System (MRS) stands out as an integrated mobile app that delivers essential run information, allows users to check in for assignments, supports real-time messaging among team members, and offers GPS navigation to incident sites. This capability ensures that responders have critical tools at their disposal whenever they need them. Furthermore, our truck bay printers enhance efficiency by automating the generation of rip and run sheets, allowing vital information to be delivered quickly to speed up your response time. Whether dealing with 200 alarms or managing 20,000 across multiple jurisdictions, our Computer-Aided Dispatch (CAD) solution is powerful enough to meet any operational challenges with ease. This adaptability and efficiency solidify Fire Rescue Systems' reputation as a reliable ally in the realm of emergency response, making us a preferred choice for agencies striving to enhance their operational effectiveness.

Designed specifically for the firefighting community, this innovative software boasts a library of over 1,000 fire-related symbols that meet NFPA standards. It facilitates an effortless connection between structures, streets, and symbols, allowing users to create diagrams more effectively than conventional pen and paper techniques. Furthermore, it seamlessly integrates with Records Management Solutions and requires very little training for new users. The software generates high-quality reports that are ready for legal contexts and provides excellent value through a range of budget-friendly licensing options. It functions independently while also linking with over 60 different RMS solutions, enabling users to merge their current GIS services. The diagrams are enhanced by to-scale imagery, allowing users to label, annotate, and design diagrams directly on images. Additionally, users can enrich their diagrams with photographs, audio, and video, layering essential information to convey complex data clearly. This software allows for diagramming and pre-planning from any location using Windows Mobile, Android, and iOS devices. Notably, Trancite is recognized as the most intuitive, easiest to learn, and most frequently used software for crash and crime scene diagramming in the field today, ensuring that firefighters can operate at peak efficiency during emergencies. With its comprehensive features, it greatly enhances the ability of firefighters to communicate vital information swiftly and accurately.

Fire Files™ is a complete records management solution tailored for investigations focused on fire incidents, arson, bomb threats, and law enforcement activities. Over the past ten years, it has gained traction among various municipal, county, and state agencies, helping to enhance their investigative case management and reporting tasks. Empower your investigators with essential tools for success! With Fire Files, users can effectively oversee different elements of their cases, such as monitoring suspects, cataloging evidence, writing narratives, and storing images, all while facilitating quick report generation with a single click. Are you a Value Added Reseller (VAR) serving public safety or law enforcement clients? Boost your sales and set yourself apart from the competition with our top-tier software and IT solutions, which can lead to significant commissions and a dependable source of recurring revenue through partnerships with ALBX Solutions. Additionally, if your organization is connected with a college, university, or continuing education program that includes studies in criminal justice, public safety, fire sciences, industrial safety, risk management, or law enforcement, you’ll be excited to learn that our software is provided free of charge for use in classroom and lab environments. This offers a remarkable chance for educational institutions to enrich their programs while equipping students with practical skills in a vital sector of public service, ultimately preparing them for successful careers in the field. Embrace this opportunity to make a lasting impact on future professionals!

Our distinctive Asset Maintenance calendar allows users to efficiently log and organize all cleaning, testing, inspections, and maintenance tasks using a visually appealing, color-coded system. It provides options for both individual and batch entries, enabling the effective recording of multiple items at once. This tool is especially advantageous for tracking the inspection, cleaning, and repair processes of turnout gear. Its fast NFIRS search function allows users to quickly locate and select entries by entering just a few characters, making it user-friendly for everyone involved. The location entry is made simple, requiring minimal keystrokes to select the appropriate street from a tailored pre-filled list that corresponds to your area. This system is designed to integrate smoothly with all CAD platforms, allowing users to utilize the vast resources of FirePrograms to access critical information for each location, including pre-incident plans, on-site hazardous materials, and emergency contacts, all at the incident scene. Furthermore, users can log in from any device with internet access to view existing incident reports or create new ones, ensuring thorough documentation and response capabilities. By offering these comprehensive features, the system not only boosts operational efficiency but also significantly enhances safety during emergencies, making it an invaluable resource for first responders. This ensures that all personnel are equipped with the information they need when it matters most.

We have revisited and revamped the NFIRS user interface to bolster data reliability and enhance reporting accuracy, while also tackling potential inconsistencies in the documentation of similar incidents. Major enhancements have been made to minimize confusion around NFIRS codes, ensuring clarity for users. In a remarkable commitment to customer satisfaction, if our solution fails to meet your department’s needs within the first year of your subscription, we will promptly refund your entire payment, a guarantee that distinguishes us from our competitors who do not offer such assurances! Users can effortlessly monitor and report on a range of departmental activities categorized by type and date, such as meetings, household tasks, radio checks, and walk-in visits. The interface is equipped with drop-down menus designed to incorporate the specific terminology commonly used within your department. Beyond this, you have the capability to generate comprehensive reports on all operational activities. Moreover, it facilitates the management of apparatus specifications, conducts inspections, oversees parts inventory, and schedules preventive maintenance and repairs, while detailing associated costs and suppliers. This extensive functionality not only streamlines departmental operations but also significantly boosts overall efficiency, allowing teams to focus more on their core responsibilities. Ultimately, this user-friendly approach aims to optimize workflows and enhance productivity across all levels of operation.

Our software has been designed by a seasoned firefighter to guarantee an intuitive user experience, making a Help file unnecessary. The premier product, FIT-Notes, is compliant with national NIMS standards, empowering users to significantly refine their incident management techniques. If you've overseen an incident today, you can utilize FIT-Notes to enhance your strategies for the future. We replicate your existing methods while improving the process, carefully recording every step for later review. In light of the alarming number of firefighter fatalities associated with on-scene command issues, there is a critical need for enhanced command and control systems that also promote accountability among firefighters. FIT-Notes is committed to advancing your command abilities and accountability practices. Our team at FIT-Notes, LLC is excited to partner with your department, offering top-notch programs tailored to meet your operational demands. Additionally, you can quickly access vital resources directly at the scene, ensuring that your team has everything necessary to respond effectively. Together, we can fortify your team's readiness and resilience in managing emergencies, ultimately saving lives and improving outcomes.

SQL is recognized as a fundamental standard for database management, but it frequently requires a considerable level of technical expertise for proper upkeep. For fire departments lacking a specialized database administrator, FirePoint 12 presents a user-friendly alternative. This software is tailored specifically for firehouses and is constructed on authentic SQL technology. To assess its capabilities, you can download the FirePoint demo and conduct a straightforward evaluation. Start by installing the single-user version of FirePoint 12 onto a USB drive. After that, connect this drive to different PCs to check the application's portability, showcasing that FirePoint 12 can function across various machines without necessitating individual installations. One of the distinguishing features of FirePoint 12 is that all vital files required for the application are stored within a single folder. To move the FirePoint 12 Server application from one computer to another, you merely have to copy the server folder, which simplifies the process by removing the need for exporting or importing and avoiding the complexities involved in installing files in multiple locations on your hard drive. This efficient approach not only saves time but also minimizes the likelihood of errors during setup, ensuring a smoother transition when managing your database needs. Ultimately, FirePoint 12 stands out as an excellent choice for fire departments seeking an accessible and effective database solution.

The practice of filling out and storing paper forms in physical files is now outdated, especially for fire departments that need to effectively address the risks they face. In today’s fast-paced environment, sifting through piles of documents or dealing with multiple Word files and Excel sheets to produce annual reports on training, incidents, or worker's compensation is simply impractical. Fire Station offers vital tools that enable fire departments to meticulously log all activities and resources, ensuring that important information is easily accessible and ready for presentation when required. The software's customizable nature allows users to select only the necessary modules, with the option to incorporate additional features as their needs evolve. This cost-effective and intuitive program greatly simplifies record-keeping, ultimately improving the operational efficiency of fire departments. By adopting such innovative solutions, fire departments can redirect their focus toward their essential missions instead of being overwhelmed by administrative responsibilities. Transitioning to digital solutions enhances both productivity and service delivery in the critical field of fire safety.

Streamline the process of data entry and report creation with an all-encompassing system that links each phase from the first contact to the conclusion of a case. With complete submission features, time savings are maximized while simultaneously improving the quality of your NIBRS data. CentralSquare Records allows users to input information directly into the platform, ensuring that access is convenient and available at any time and from any location. This adaptable, cloud-driven solution not only helps responders stay connected with the community but also reduces the burden on IT staff, promoting more efficient operations across the board. By utilizing this innovative technology, organizations can enhance their workflow and foster a more collaborative environment.

At Operative IQ, we are passionate about supporting agencies in staying service-ready by providing tailored solutions that address their most critical operational challenges. Since our founding in 2007, we have worked alongside hundreds of organizations to optimize their processes and improve the management of medical supply inventory, assets, fleet, and narcotics. By implementing our solutions, agencies have saved hundreds of thousands of dollars in supply and maintenance costs, as well as minimizing vehicle downtime. Our platform not only reduces operational expenses but also enhances efficiency, ensuring agencies can deliver faster and more reliable service. We are deeply committed to designing solutions specifically for first response agencies, offering tools that align with their unique needs and workflows. At Operative IQ, we understand the high demands placed on these organizations and strive to create solutions that enhance their operational readiness, helping them focus on their mission to protect and serve the community.

Deccan International has created specialized decision-support software tailored to meet the diverse needs of various departments, allowing Fire & EMS organizations to improve their response efficiency, optimize resource allocation, and substantiate their financial strategies. Among these solutions is ADAM (Apparatus Deployment Analysis Module), which acts as a predictive modeling tool that utilizes historical CAD data, GIS mapping, and an advanced projection algorithm to anticipate how shifts in deployment tactics impact response times and service availability. In addition, LiveMUM (Live Move-Up Module) provides a real-time operational framework that gives emergency dispatchers prompt and efficient recommendations for move-ups. Another significant innovation is BARB (Box-area Automated Run-card Builder), which automates the generation of static run-cards, significantly freeing up time for emergency services personnel. DiVa (Dispatch Validator) serves as a crucial independent backup system, ensuring that operational continuity is maintained during network outages or CAD system failures, thereby bolstering overall reliability and service effectiveness in emergency situations. This comprehensive suite of applications collectively empowers organizations to respond more adeptly and efficiently to emergencies.

ICO Fire RMS provides an all-encompassing system aimed at managing every aspect of fire department operations. With its fully integrated modules, it streamlines both operational and administrative processes effortlessly. This versatile solution serves a range of organizations, such as municipal fire departments, corporate fire services, ports, airports, and inspection agencies, thereby promoting efficient fire management in a variety of settings. By accommodating the unique needs of different fire service entities, ICO Fire RMS enhances overall safety and response effectiveness.

In urgent situations, every moment counts. GeoSafe Mobile provides an intuitive GPS tracking system along with CAD integration tailored specifically for law enforcement, fire services, and emergency medical teams. This technology allows for rapid access to critical information and improves communication with field units. By implementing GPS (AVL) and real-time 911-call data in the field, you can significantly enhance your fleet's operational efficiency. Whether managing routine patrols or large-scale events, you can optimize your daily operations and incident management workflows. Sharing data across multiple CAD systems helps to reduce response times and increase officer safety. Furthermore, you can elevate your situational awareness through effective coordination of multi-agency responses for better collaborative support. First responders can be equipped with integrated mapping tools that provide vital information about hydrants, storm shelters, cameras, and pre-incident plans. A simple tap allows you to signal that you are en route or on-scene, with your status being automatically updated in the CAD system for real-time visibility among all relevant teams. This seamless integration not only improves communication but also establishes a more effective emergency response framework that can save lives. By embracing this technology, agencies can ensure they are always prepared for any situation that may arise.

You have the ability to oversee personnel information, training records, and inventory management as you see fit. Important details, including expiration dates for CPR and EMS certifications, mask fit test outcomes, annual physical health documents, and driver's license particulars such as class and expiration, can all be accessed, reviewed, and printed for insurance purposes. Moreover, the system facilitates the creation of photo ID badges and accountability tags for every team member. It maintains an extensive log of all Fire/EMS incidents, drills, meetings, training sessions, and other relevant activities, which can be customized to align with the unique needs of your fire department. Each person’s record includes the necessary 8-hour annual safety training mandated by OSHA. Additionally, you can generate detailed reports for the entire department or specific individuals, providing a summary of the total calls responded to. The system also monitors adherence to OSHA’s minimum safety training requirements for each member throughout the year, ensuring that everyone stays compliant. All reports created can be printed and submitted to relevant authorities, promoting transparency and adherence to regulations. This efficient system not only keeps records current but also significantly enhances overall operational effectiveness and safety measures. By having these resources at your disposal, you can ensure that your team is well-prepared and compliant with necessary regulations.

The CommandCentral public safety software suite expertly integrates all information from the moment a call is received until the case is resolved, generating actionable insights, fostering collaboration by eliminating barriers, and delivering an all-encompassing view of incidents. Utilizing a cohesive cloud platform, CommandCentral gathers all incoming data and optimizes workflows through automation, making processes more efficient. The user-friendly applications are designed with consistency in mind, specifically aimed at enhancing cooperation and facilitating information sharing among teams. Moreover, intelligent correlations ensure that as each incident unfolds, the case file remains both thorough and precise. Developed in partnership with our clients, CommandCentral is crafted for easy comprehension and promotes teamwork throughout every step of the process. This holistic approach not only boosts operational efficiency but also plays a vital role in reinforcing safety measures within the community, ultimately leading to better outcomes for public safety initiatives.

OnScene Xplorer is recognized as the leading software solution for emergency responders focused on mapping and pre-incident planning. Its mobile-optimized framework and intuitive interface allow for effortless navigation! This software empowers emergency teams with essential information, enabling them to quickly locate dispatched sites and access pre-planned strategies while on their way to emergencies. Responders can easily find addresses, intersections, mile markers, residential areas, and other critical locations. Moreover, OnScene Xplorer's cutting-edge "Spell-right" technology guarantees that street names are accurately inputted on the first try, every single time. The system also includes a Dispatch Monitor feature that automatically identifies calls, simplifying operations for responders. Consequently, OnScene Xplorer plays a crucial role in boosting the efficiency and overall effectiveness of emergency response teams, ensuring that they are always prepared for any situation. This comprehensive tool not only improves response times but also enhances situational awareness for all involved.

The complexity of managing a fire department continues to grow day by day. Officers often find that a considerable amount of their time is spent on essential tasks like reporting, payroll, personnel documentation, and a variety of other administrative responsibilities. With the increasing focus on liability and the expanding demands of the profession, there is a crucial need for sophisticated records management software specifically designed for fire departments. Adding to this challenge are the limitations imposed by tight budgets, diminished clerical support, and outdated systems that may obstruct effective operations in today's demanding climate. Therefore, a user-friendly, integrated solution is necessary, one that not only saves time but also produces exhaustive reports and provides significant advantages. The FP2 Management System is crafted to fulfill the requirements of volunteer, composite, and full-time fire departments, allowing them to adeptly manage the intricacies of modern administration. This cutting-edge system enables departments to maximize their resources while significantly improving overall productivity and effectiveness. By embracing such technology, fire departments can better prepare for the challenges ahead and enhance their service delivery to the communities they serve.