List of the Top 25 Food Service Distribution Software for Windows in 2025

Transition your wholesale clientele and sales representatives from traditional phone and email ordering methods to a streamlined online platform. This solution is ideal for wholesale coffee roasters, bakeries, specialty food manufacturers, beverage distributors, produce suppliers, and various other food and beverage wholesalers. With the B2B Customer Portal, your wholesale clients can easily place orders over the internet. Featuring secure, invitation-only access, your wholesale customers can explore personalized order guides tailored to their specific needs, complete with accurate product numbers, detailed descriptions and images, real-time inventory data, and customized pricing options. Additionally, the Sales Rep Portal allows your sales team—whether working remotely or in-house—to seamlessly input orders for their assigned accounts through a personalized sales representative interface. Orders made online are automatically integrated with QuickBooks, significantly decreasing the workload associated with order entry. Now Commerce is fully compatible with both QuickBooks Desktop and QuickBooks Online.

Software designed for managing cold storage, food production, food distribution, and service providers is essential in today's industry. Accessible through the internet, this cloud-based solution is budget-friendly, employing a straightforward monthly subscription model that mitigates risks. It seamlessly operates on any device with internet capabilities, including computers, tablets, smartphones, and handheld barcode scanners, ensuring flexibility for users. Our integrated ERP and Warehouse Management System (WMS) offer a comprehensive approach to overseeing your operations, providing the advantage of centralizing all your business data in one location. Additionally, our ERP system is customizable to align with your unique business requirements, enhancing its utility and effectiveness. With our feature-rich turnkey solution, you can launch your system swiftly, allowing for a rapid transition to new processes. Alternatively, share your specific needs with us, and we will develop a tailored package that perfectly suits your business. Key functions include WMS, order entry, sales management, purchasing, accounts receivable, check processing, reporting, graphical dashboards, customer relationship management (CRM), preventative maintenance, lot control with traceability, and comprehensive document management for SQF and HACCP, along with scheduling calendars to keep your operations organized and efficient.

Streamline intricate operations efficiently for manufacturers and distributors in the enterprise sector. Infor® M3 is a cloud-enabled ERP solution tailored for manufacturing and distribution. It harnesses cutting-edge technology to deliver an outstanding user interface, robust analytics, and a versatile platform that accommodates multiple companies, countries, and sites. CloudSuite™, encompassing Infor M3® and complementary industry solutions, provides leading-edge capabilities across sectors such as chemicals, distribution, equipment, and food and beverage, among others. It supports multisite, multicompany, and multicountry operations in over 25 languages and across more than 50 countries. The system features customizable, role-specific homepages that can be accessed through various devices and browsers, enhancing overall productivity. Users can fully utilize the integrated tools designed to assist within the realms of chemical, distribution, equipment, food, beverage, and industrial manufacturing sectors, ultimately driving operational efficiency. By adopting Infor M3, businesses can significantly improve their workflow and adaptability in a rapidly changing market landscape.

Latitude WMS is designed to accommodate the various distribution models that require a flexible system. It provides real-time oversight of inventory levels and integrates support for RF and Voice technologies, along with the capability to operate warehouse material handling equipment such as carousels, conveyor systems, and pick/put to light solutions. This robust system equips companies with the essential tools for managing highly efficient and profitable warehouse distribution centers and branch operations effectively. In addition to its core functionalities, Latitude WMS can be expanded to include features for managing yard operations, wire-cutting, and route delivery management, which encompasses carrier-compliant small parcel shipping. Furthermore, the core package goes beyond standard processes like receiving, cycle counting, and pick/pack/ship by offering user-friendly employee KPI reports that monitor productivity across the warehouse workforce, ensuring a comprehensive approach to operational efficiency. With these capabilities, organizations can optimize their logistics processes while maintaining high standards of service.

Prophet offers an effective ERP solution tailored for the fresh produce industry. With its reliable automation features, Prophet has successfully served numerous contented fresh produce businesses globally.

Dossier has become the preferred fleet maintenance software for more than 4,000 fleets across private, public, and for-hire sectors. It streamlines the management of fleet records, automates preventive maintenance scheduling, and tracks repair orders and histories, ultimately resulting in reduced downtime for vehicles. By enhancing operational efficiency, Dossier supports fleets in maintaining optimal performance and reliability.

OMS provides an all-encompassing business solution designed to improve both sales effectiveness and customer service functionality. It enables you to oversee inventory across multiple warehouses, including those run by third-party logistics providers. By employing wireless scanning technology, you can track inventory at various levels, whether by box, case, or individual item. The system incorporates essential features such as kit management, lot tracking, serial number identification, along with specifications for style, color, and size. Orders have the flexibility to be allocated for immediate processing, reserved, or managed for backorders. By supervising product movement within your warehouse, you can more effectively fulfill customer demands. Any scanner device can be utilized to enhance accuracy and reduce the effort required for receiving purchase orders, storing items, and carrying out order fulfillment. Maintaining accurate inventory records down to specific bin locations is made easy. The performance of warehouse personnel can be monitored through a task management system complemented by an interactive dashboard. Orders can be received and processed electronically with over 180 major trading partners, allowing for batch or group posting of sales orders. Furthermore, the capability to create your own EDI 856 Advance Ship Notice (ASN) is included. This comprehensive strategy not only optimizes operations but also significantly boosts overall efficiency and elevates customer satisfaction levels. With these advanced features, businesses can adapt more swiftly to changing market demands and improve their overall operational agility.

Dairytech.ai is committed to delivering top-notch technological solutions tailored for the dairy farming community. Our services encompass high-quality, prompt, and cost-effective tech solutions that benefit the entire dairy supply chain. Renowned as a leading tech firm in the dairy sector, we pride ourselves on our reputation. Additionally, we offer comprehensive financial and technical strategies designed to help clients develop state-of-the-art dairy farms according to their specific needs. Our aim is to empower dairy farmers with the tools they need to thrive in a competitive market.

The mPower liquor point of sale system is being crafted by InfoSolve Inc. in partnership with liquor store proprietors from various regions, catering to establishments of all sizes. Our objective is to provide our clients with effective tools that facilitate business growth and enhance profitability. Offering reliable and user-friendly point of sale and back office solutions tailored for liquor stores, we ensure affordability and efficiency. Additionally, we support our clients in managing both their physical storefronts and their eCommerce ventures through web and mobile platforms. We implement mPower’s liquor point of sale system directly for each liquor store, eliminating the need for intermediaries. Our proactive strategy for installing and supporting mPower is tailored to guarantee your success and instill confidence in the software's capabilities. This method also allows us to better understand and address the unique requirements of our customers, fostering a strong partnership built on trust and responsiveness. Consequently, we are committed to evolving our services continually in accordance with customer feedback and industry trends.

Established in 2006, Logistix Solutions emerged from a collective of supply chain optimization and operations experts boasting over three decades of experience. The firm specializes in delivering exceptional technology solutions and industry insights tailored for logistics professionals. Catering to small and medium-sized businesses worldwide, Logistix Solutions offers Transportation Optimization Software and Distribution Network Design services. Take advantage of a complimentary supply chain optimization analysis that enables you to swiftly pinpoint potential savings within your operations. Our service provides a clear overview of your distribution network, illustrating what an optimized solution entails. Additionally, we present a comprehensive suite of logistics software solutions that are vital for organizations aiming to enhance their distribution networks, streamline transportation processes, boost production efficiency, or implement ongoing improvements in supply chain operations, all aimed at achieving a quick Return On Investment. With our expertise, businesses can navigate the complexities of logistics more effectively than ever before.

Routing complications have found a solution with remarkable simplicity. Route4Me efficiently creates routes tailored for your business and delivers them directly to a mobile app equipped with navigation features. This platform is perfect for various applications, including field service, field marketing, territory management, and field sales, as well as any enterprise needing to optimize last-mile delivery. With over 35,000 users, Route4Me stands as the leading routing and optimization software globally, catering to both small businesses and large corporations alike. Its user-friendly interface ensures that even those with minimal technical expertise can take full advantage of its powerful capabilities.

Whether cloud-based or installed on-site, management and accounting software crafted for businesses merges effectiveness, dependability, and ease of use into a single solution. This streamlining of tedious administrative tasks allows you to dedicate more time to your core business activities, enhancing overall management efficiency with our customized offerings. GestplusBusiness acts as a flexible and unified ERP system that boosts productivity by optimizing business workflows and adapting to your unique growth requirements. This intuitive software simplifies multiple dimensions of business management, making it easy to generate estimates, orders, invoices, and tickets. Moreover, it offers a wide range of analytical reports that drastically cut down the time and energy needed for financial forecasts, including tracking collections and payments for both full and installment invoices. It also provides valuable insights into inventory levels for each product, aiding in more effective inventory management. Leveraging this all-encompassing tool can significantly enhance your operational efficiency, leading to superior decision-making for your organization. Ultimately, adopting such technology could be a game-changer for your business's future growth and success.

Ignition ERP represents an advanced enterprise resource planning solution designed specifically for the unique needs of distributors and processors within the food and beverage sector. This robust platform is equipped with a variety of features aimed at improving productivity and enhancing overall business operations by optimizing inventory control, facilitating data management, and streamlining cash flow processes. By implementing Ignition ERP, companies can significantly lower their costs, increase staff productivity, manage their inventory more proficiently, and comply easily with food safety standards. Key functionalities include dashboards for buyers and vendors, a real-time general ledger, detailed deal management and tracking capabilities, as well as a comprehensive framework for pricing and costing. With such extensive features, Ignition ERP serves not only as a valuable tool but also as an essential ally in driving operational excellence within the competitive landscape of the food and beverage industry. Furthermore, the system's adaptability ensures that it can evolve alongside the changing demands of the market, making it an indispensable resource for future growth and sustainability.

WinFDS, created by Food Decision Software, is a sophisticated platform designed to optimize the functions of firms within the food distribution and manufacturing industries. This software boasts an extensive collection of integrated modules that cover various aspects such as order processing, pricing management, inventory control, purchasing, sales analytics, financial operations, lot tracking, and security protocols. By implementing WinFDS, organizations can significantly improve the effectiveness of their operations while increasing their profitability. Furthermore, the platform acts as a powerful driver for enhancing operational capabilities across the food sector, making it an essential tool for modern businesses in this field.

Founded in 1990, Check has emerged as a leader in developing software solutions tailored for supply chain management, procurement, and inventory specifically designed for the global hospitality industry. Numerous businesses in over 60 countries depend on Check for their purchasing, inventory oversight, and cost management, serving a diverse clientele that includes luxury hotels, casinos, resorts, bars, stadiums, caterers, and both fast casual and fine dining establishments. Each Check implementation is customized to meet the unique needs of the client, ensuring that their primary objectives are effectively addressed. As trailblazers in the sector, Check systems were the first to cater to the hospitality industry's demand for efficient monitoring and management of extensive purchasing and inventory processes. Whether accommodating the needs of large corporate structures, vast food and beverage environments, remote locations, or both centralized and decentralized operations, Check is equipped with the expertise and flexibility required to satisfy a wide range of client requirements. Through its commitment to innovation, Check continuously reshapes industry norms and sets new standards for operational excellence within the hospitality sphere, ultimately enhancing the overall efficiency and effectiveness of its clients' operations. This relentless pursuit of advancement ensures that Check remains an invaluable partner in the evolving landscape of the hospitality industry.

Choosing the right business management software for your protein or specialty food processing and distribution enterprise can be quite challenging. Numerous software options may lack essential features, while others can be excessively costly or complex to navigate. Whether you specialize in meat and protein processing that requires meticulous portion control and custom cutting, or you are a specialty food processor that depends on detailed bills of materials or recipes for a range of culinary methods such as cooking, baking, frying, mixing, or assembling, Provisions provides vital tools designed to boost efficiency, reduce operational expenses, and maximize profit margins. Our customized software solutions come with the backing of a dedicated team of experts who are eager to support you throughout the implementation phase and beyond. We are committed to ensuring that your software runs smoothly and continues to yield daily value. Our dedication to your success is steadfast, as we fully recognize the distinct challenges faced by the food processing sector, and we aim to empower your business to thrive in this competitive landscape.

Effective inventory management requires the careful documentation of receipts, shipments, adjustments, and various other transactions. It is crucial that the data for traceability originates from these records rather than being an afterthought. There is no need to create redundancies by handling accounting separately from traceability when one comprehensive software solution can manage both efficiently. PICS provides improved accuracy, ease of use, and cost savings in purchasing and ongoing maintenance. This software comes as a pre-configured Windows virtual server image, which includes PICS, PRE, VPICS, WebPICS, EmFx, and CR software that are fully installed and operational. Adopting PICS in the Cloud streamlines the process, making it faster, more straightforward, and less expensive by removing the requirement for extensive software installation. Our all-in-one software suite, tailored specifically for the produce sector, boasts a proven track record and features integrated traceability capabilities. Dive deeper into the functionalities of PICS and WebPICS. WaudWare is committed to ensuring that PICS meets the Food Safety Modernization Act (FSMA) guidelines set forth by the U.S. Food & Drug Administration, which enhances compliance with food safety regulations. With such comprehensive support and features, PICS emerges as an essential resource for proficient inventory and traceability management, making it indispensable for businesses in the industry. As the landscape of food safety continues to evolve, PICS adapts to meet new challenges.

Managing the entire distribution process from supplier to customer, including all the complex elements involved, is essential for success. EasyVend provides extensive support and automation specifically tailored for food vendors and distributors, enabling you to concentrate on increasing sales instead of getting tied down by conventional ERP systems that are typically designed for wholesale suppliers rather than businesses focused on distribution like yours. The platform includes features such as invoicing, adjustable pricing, inventory oversight, and debtor management, all optimized for your ease of use. Effortless data entry processes have been simplified, making routine tasks more manageable than ever! With advanced web technology, EasyVend integrates smoothly with Xero, which enhances overall productivity. Our innovative e-commerce website design allows for hassle-free order placements and payment processing online, automatically syncing with EasyVend for easy order management while offering a modern selling strategy. By harnessing these cutting-edge tools, you can greatly enhance your operational efficiency and elevate your overall productivity, paving the way for greater success in your business. Embracing these solutions will not only streamline your operations but also provide you with a competitive edge in the market.

Aptean stands out as a premier provider of specialized software tailored for various industries. This innovative software enables manufacturers and distributors to enhance operational efficiency and increase profitability. With a diverse range of products and services, coupled with exceptional expertise, Aptean empowers businesses, regardless of size or sector, to be prepared for future challenges today. The company has a global presence with offices located in North America, Europe, and Asia-Pacific, with its main headquarters situated in Alpharetta, Georgia. Among its offerings, the Aptean Food & Beverage ERP delivers a comprehensive solution specifically designed for food and beverage processors, manufacturers, and distributors, ensuring they can meet the unique demands of their sector. This commitment to industry-specific solutions underscores Aptean’s dedication to supporting businesses in navigating their operational complexities.

SR2Food provides a flexible and cost-effective software solution specifically crafted for the food industry. Utilizing cutting-edge technology aimed at food distribution, SR2Food empowers wholesalers, distributors, and brokers to improve customer service, guarantee full traceability, increase productivity, reduce costly human errors, and achieve budget-friendly compliance with industry regulations. Its essential features include rapid order entry supported by order history guides, real-time inventory tracking, multiple pricing options, scheduled orders, robust intelligence search functions, integration for optimizing truck routes, batch picking reports, and the establishment of credit limits, among others. Furthermore, this software not only enhances operational efficiency but also supports informed decision-making processes within the food distribution network, ultimately leading to better overall performance and customer satisfaction. By streamlining workflows and providing valuable insights, SR2Food positions businesses to thrive in a competitive market.

Our software delivers valuable insights into the true costs and profit margins associated with your purchases by tracking supplier lots throughout all stages of production. This capability enables us to effectively demonstrate how your expenditures convert into profits while identifying areas of inefficiency. In response to the challenges brought on by the COVID-19 pandemic, numerous small to medium-sized slaughterhouse clients have experienced a spike in customer demand, all while facing labor shortages and a lack of experienced staff. To tackle these issues, Merit-Trax Technologies has worked hand in hand with our clients to optimize their operational processes, and with the custom software enhancements we have introduced, they have managed to meet the increased demand even with a less seasoned workforce. Each module of the TRAX-IT software integrates production management, quality assurance, and data collection for traceability, bringing all relevant information into a unified database for streamlined access and oversight. This holistic strategy not only simplifies operations but significantly boosts efficiency and productivity in a market that is becoming ever more intricate. By leveraging our system, businesses can adapt more readily to fluctuations and seize new opportunities for growth.

Inecta provides essential ERP software specifically designed for the food sector. At the heart of its offerings is Inecta Food, which is built on Microsoft Dynamics 365 Business Central and includes a variety of modules customized for the needs of food and beverage enterprises. The company caters to a diverse array of verticals and sub-verticals within the food industry, such as manufacturers, distributors, and agribusinesses. Inecta Food is equipped with numerous features that address the unique demands of food companies, encompassing areas like financial management, purchasing, sales, and inventory management. Additionally, it facilitates essential functions like reporting, forecasting, food safety and HACCP compliance, catchweight management, and recall management, among others, ensuring that businesses operate efficiently and meet regulatory standards. Overall, Inecta Food is a comprehensive solution that aims to enhance the operational capabilities of food-related businesses.

Produce Magic Software operates in both Arizona and California, focusing on providing support for all types of fresh produce and perishable goods. Their offerings encompass a range of tools such as EDI, GTIN barcoding—adhering to Walmart's latest standards—automatic pricing, COOL compliance, inspections, streamlined recall processes, cost-sharing for commodities or specific line items, and comprehensive Profit and Loss reporting. With a commitment to flexibility and customization, Produce Magic tailors its solutions to meet the unique needs of each business, recognizing that no two enterprises are the same after 33 years in the industry. To experience the full range of features and ensure complete traceability of your produce, consider requesting a live demonstration of their innovative software. This personalized approach allows clients to optimize their operations effectively.

7stl showcases a wealth of experience in implementation across multiple industries and functions, focusing on the genuine requirements of businesses while harnessing the techno-functional capabilities of various enterprise application modules. The insights gained from our work with Oracle, SAP, and the unique Purlynt ERP system have empowered us to formulate a dependable implementation strategy. Our approach emphasizes a harmonious integration of people, processes, data, and systems, specifically designed to address the unique challenges faced by different industries, enabling you to effectively overcome and excel beyond those challenges. We prioritize reducing implementation risks right from the beginning by providing well-defined protocols for business process mapping, blueprinting, validation, development, testing, training, and documentation. This strategic methodology has led to successful implementations for clients around the world, covering a broad spectrum of sectors, including aerospace and manufacturing, among many others. Furthermore, our dedication to customized solutions guarantees that we can modify our strategies to align with the changing demands of our varied clientele, ensuring lasting success and adaptability in an ever-evolving market.

Recipe Manager is a streamlined tool designed to handle recipe details and manage kitchen production workflows effectively. The application enables users to track recipe specifics, carefully oversee product and ingredient expenditures, assess nutritional content, develop menus, and offers a variety of other features suited for different food service businesses. Furthermore, it delivers essential insights that can significantly improve operational efficiency and elevate menu selections, aiding culinary professionals in making informed decisions.