List of the Top 24 Fuel Management Software for Windows in 2025

FuelCloud’s fuel management systems leverage advanced technology to empower fuel managers with comprehensive oversight of their fuel operations. Safeguard and regulate access to bulk fuel inventories, monitor fuel consumption in real-time, and streamline tedious reporting processes via FuelCloud’s online portal. Ideal for those seeking an affordable alternative to expensive conventional fuel management systems, FuelCloud offers a budget-friendly solution that prioritizes both security and control.

Momentum enhances the profitability of service-oriented businesses. This innovative software platform utilizes a network of GPS devices installed on your vehicles, equipment, and teams to provide advanced financial and operational insights seamlessly. With Momentum, you eliminate the need for tedious data entry, and you can rest assured that human errors are no longer a concern. This reliability sets Momentum apart, ensuring it performs effectively where other software may struggle. Simply connect the devices associated with Momentum, and our software will handle the rest without any manual input. Key features include: - Precise job costing - Automated comparisons between budgeted and actual expenses - Instant financial insights - Continuous asset tracking - Maintenance management for your fleet The GPS devices from Momentum establish a cohesive network connecting your vehicles, equipment, and personnel. - The Eagle One GPS tracker is compatible with all kinds of vehicles, trailers, and heavy machinery, boasting straightforward installation via an OBD-II or 12V battery harness. - The Toolie provides essential location and activity tracking for your lighter equipment. - CrewID stands out as the only labor cost tracker prioritizing privacy; it delivers accurate labor cost data automatically without the need for data entry. Gain profound insights into how your operational activities influence your overall profitability, allowing you to make informed decisions for your business's growth.

Award-winning transportation management software accessible online, Tailwind offers a comprehensive TMS designed to enhance cash flow and profitability for small to medium-sized trucking enterprises and freight brokers, with no initial setup fees or binding contracts required. With a no-obligation trial, users can experience the benefits starting at just $99 per month, allowing them to rival larger competitors effectively. Tailwind supports various aspects of business operations, including customer management, dispatch, administration, and accounting functions. Additionally, users can take advantage of the free "POD Complete" trucking app, which is available for both Android and iPhone devices, further streamlining their operations. By integrating these features, Tailwind positions itself as a valuable partner for growth in the transportation industry.

Are you in search of software solutions to effectively manage your truck fleets? TruckMaster delivers an array of software products tailored to fulfill your requirements. Their offerings cater to both small and large trucking firms, in addition to truck brokerages and freight services. The EnVision trucking software from TruckMaster seamlessly integrates various functions, eliminating the need for duplicate data entry. With its dispatching module, load information is efficiently transferred into Billing, Settlements, and Payroll systems. This level of integration significantly enhances operational efficiency and minimizes data entry errors that are often encountered with other trucking software options. Designed with user-friendliness in mind, the trucking software system features an intuitive layout that promotes logical information flow, making it easy to navigate. You'll find that most data entry tasks feel instinctive and straightforward as you interact with the system. Ultimately, TruckMaster provides a comprehensive solution that streamlines trucking operations for all types of businesses.

The Omnitracs One Platform empowers users to select vital applications while discarding the unnecessary, ensuring a steady stream of updates that do not disrupt everyday activities, all while leveraging cutting-edge technology enriched with insights from transportation and supply chain management. With drivers today facing an increasing load of administrative duties, Omnitracs is committed to improving their journey from beginning to end. Each stop along their route brings distinct obstacles, and customizable, user-friendly task lists can assist drivers by presenting relevant information that is adapted to the specific stop, location, and customer needs. When drivers are confronted with the right forms, they often encounter distractions from irrelevant fields, which can impede their efficiency. By offering forms that are specifically designed to include only necessary fields, the paperwork completion process becomes significantly more streamlined. Inconsistent data collection, human errors, and misplaced documents can severely affect operations and lead to lost revenue opportunities. By merging forms, documents, and images into a cohesive digital workflow, businesses can optimize their processes, ensuring everything operates smoothly and effectively. This strategy not only simplifies the tasks faced by drivers but also contributes to a marked increase in productivity across the transportation industry, ultimately benefiting all stakeholders involved.

MultiForce Systems offers FuelForce, a dependable and user-friendly wireless solution for managing fuel. This software empowers fleet operators to oversee fuel expenses effectively while facilitating the smooth execution of daily tasks. Renowned for its exceptional quality, extensive dispenser compatibility, and outstanding customer service, FuelForce includes essential features such as fuel cost analysis, inventory management, vehicle activity monitoring, and visual dashboards. Additionally, it provides seamless integration of software and hardware, along with detailed driving and fueling records and an open API for custom applications. Users can authorize fuel transactions using a variety of methods, including keypads, credit cards, RFID keys and cards, barcodes, vehicle tags, and personalized credentials. There are two software deployment options available: traditional hosted systems and web-based platforms. For procurement, options include the Sourcewell cooperative purchasing contract and the GSA Federal contract, and local distributors can also facilitate the purchasing process directly through corporate offices. This flexibility ensures that customers can choose the most convenient purchasing method that suits their needs.

FleetSoft is an intuitive and comprehensive software solution for managing fleet maintenance and parts inventory, enabling users to efficiently organize vehicle details, create work orders, monitor service activities, schedule preventative maintenance, integrate with GPS technology, and oversee parts inventory, among other functionalities. This versatile software can be accessed conveniently from both computers and mobile devices, making it easy for fleet managers to stay on top of their operations from anywhere.

Axon Software stands out as a cutting-edge solution tailored for the trucking industry. It offers a comprehensive array of tools that empower companies to enhance productivity, optimize cash flow, and boost satisfaction among both customers and staff. Key features encompass order management and dispatch, accounting functions, customizable reporting, satellite tracking, and seamless real-time connectivity across various applications, ensuring a streamlined operation. By implementing Axon, trucking companies can significantly improve their operational workflows and overall service quality.

Transform your operational processes and boost your business's productivity with our powerful and intuitive software suite designed specifically for the fuel oil and propane industries. As the energy sector evolves, Blue Cow’s Ignite® software suite is developed to keep pace with these shifts. Our innovative technology adapts alongside industry developments, allowing our clients to effectively maneuver through a constantly changing marketplace. Blue Cow’s Ignite® Enterprise is recognized as the leading management software for fuel oil and propane companies. Businesses of all sizes are adopting Ignite® to unify their management tasks into a single, accessible, and user-friendly energy software suite. From mobile delivery routing and customer relationship management (CRM) to extensive back-office accounting, Ignite® Enterprise integrates all the vital tools necessary for success. This holistic approach not only streamlines operations but also empowers users to prioritize growth, setting them up for triumph in an industry that never stands still. By choosing Ignite®, companies position themselves to stay ahead of the competition and thrive in the face of ongoing challenges.

Increase your revenue while minimizing costs through the implementation of efficient and secure routing solutions for your vehicles and shipments. This service provides industry-standard routing specifically designed for trucks, featuring detailed mileage and mapping for various vehicle types, including Light, Medium, and Heavy-Duty Vehicles. Integrate seamlessly with premier fuel optimization platforms, routing and scheduling tools, and transportation and supply chain management systems, ensuring a fully customized and standardized approach throughout your organization. With an integrated Hours of Service (HOS) Manager, you can optimize total drive time by effectively accommodating breaks and stops within your route planning. Support both global and intermodal operations with access to extensive Worldwide and Rail map data. By utilizing a PC*MILER true cost rating, you can strengthen relationships and facilitate more productive negotiations while ensuring operational consistency. A key feature allows for the direct transmission of planned routes to drivers, promoting adherence to the predefined path. Enhance customer service and manage transportation costs effectively with a holistic solution that covers routing, dispatching, visibility, and analytics, all while adapting to the changing needs of your business. Additionally, this innovative strategy not only simplifies processes but also significantly boosts overall efficiency and productivity within the supply chain, ultimately leading to improved service delivery and cost management. As your operations grow, leveraging these tools will be essential for maintaining a competitive edge in the market.

Red River Software is a prominent provider of accounting software and point of sale solutions specifically designed for convenience stores, co-operatives, fuel distributors, and petroleum marketers across the nation. Our offerings are meticulously crafted to cater to the unique needs of the fueling industry. Explore how Red River Software can transform your business by clicking below. By implementing our specialized software, your organization can experience remarkable gains in efficiency and profitability, while effectively addressing the specific challenges faced by the fueling sector. Thousands of C-Stores, Fuel Marketers, and Co-ops throughout the country have selected Red River as their go-to software provider. With our cutting-edge tools at your disposal, you can optimize your operations and foster significant growth for your business. Embrace the opportunity to elevate your company’s performance with Red River Software’s comprehensive solutions.

FuelerPlus simplifies the oversight of fuel and fluid consumption, effectively removing the reliance on traditional paper reporting methods. This innovative platform allows managers to effortlessly record fuel dispensed to equipment or moved between tanks, manage both bulk and direct fluid transactions, and monitor fluids along with their containers. Moreover, fuelers can digitally create and submit their time cards, plan their daily routes, and keep track of service hours alongside odometer metrics. Managers can conveniently approve these time cards via laptops or mobile devices, which facilitates a seamless operational process. In addition, users can upload or access relevant documents and images, jot down notes, update equipment statuses, and manage both owned and leased assets. They also have the option to analyze telematics data and study historical trends in fuel and fluid usage, among other features. FuelerPlus is designed as a PC application for project managers, equipment supervisors, and payroll personnel in the office, while also being accessible to fuelers in the field on both Apple iOS and Android devices for enhanced usability. This all-encompassing tool significantly boosts efficiency and accountability throughout the organization, leading to improved decision-making and resource management.

Since August 2000, E.R.T. Software Systems, Inc. has been committed to providing outstanding business solutions with a focus on software specifically designed for the Transportation Industry, Floor Plan Finance Industry, and Non-Profit/Fundraising Clubs & Organizations. In addition to our specialized Professional Software Packages, our skilled team also offers extensive Custom System Design, Development, and Consulting services. Our friendly and knowledgeable staff is ready to assist you with any questions you may have about our products or the company. Whether you are looking to purchase a ready-made solution, seeking expert consulting to enhance or expand your current system, or wishing to develop a custom solution from the ground up, we are prepared to fulfill your requirements at competitive rates. At E.R.T. Software Systems, Inc., we aim to provide services that are not only prompt and courteous but also exemplify high professionalism. For more information regarding our company and the software solutions we offer, we invite you to visit our website, which contains a wealth of resources designed to aid you. We are eager to partner with you and meet your business needs effectively. Your success is our priority, and we are here to help you achieve it.

Discover an IFTA fuel tax software crafted for simplicity, empowering you to manage your own IFTA taxes through a comprehensive and intuitive platform. Opting to host your applications with WolfByte guarantees reliable service and the reassurance that accompanies it. Embrace the advantages of cloud technology; migrate your applications to WolfCloud today and experience the ease of accessing your data from anywhere without hassle. By taking charge of your tax processing, you can significantly enhance your operational efficiency with this game-changing move. This transition not only streamlines your workflow but also positions your business to adapt swiftly to future challenges.

GreenRoad stands out as a worldwide frontrunner in technology aimed at enhancing driver behavior, offering solutions that ensure safety and compliance for fleet drivers. Over 150,000 drivers currently utilize this innovative solution, which employs sophisticated in-vehicle feedback mechanisms and effective change management strategies to foster significant and enduring improvements in driving habits. Numerous clients have validated that the GreenRoad system notably boosts safety, enhances operational efficiency, and ensures adherence to regulations, showcasing its effectiveness across various sectors. As a result, the company continues to expand its influence and commitment to promoting safer driving practices globally.

ProMiles Fuel Management Software enables users to easily establish, analyze, modify, or monitor their customized fuel purchasing networks. By leveraging ProMiles Fuel Management alongside ProMiles XF Kingpin, users can take full advantage of previously negotiated discounts while simultaneously gathering crucial data to enhance future fuel procurement contracts. Additionally, our cutting-edge fuel price mapping technology allows you to observe fuel price fluctuations both locally and across the country, significantly improving your strategic decision-making. This all-encompassing tool not only streamlines your fuel purchasing process but also equips you with the insights needed to optimize your overall fuel expenditure effectively.

The Insite360 software suite optimizes the oversight of your fueling operations, increasing efficiency through process automation and continuous monitoring. By leveraging advanced analytics and decision-making tools, it supports revenue growth while reducing costs. Additionally, it mitigates risks through strengthened governance, efficient management oversight, and thorough performance reporting, ultimately leading to a more efficient operation overall. This comprehensive approach ensures that businesses can focus on their core activities while maintaining high standards of operational excellence.

Stop wasting valuable time digging through heaps of receipts or manual logs; MotorNotes™ provides a streamlined solution that gathers all vital information for your vehicles—be it a work truck, fleet car, commuter vehicle, RV, track car, or motorcycle—right at your fingertips. With the MotorNotes™ app, you can effortlessly access a comprehensive overview of all your vehicles and obtain one-touch access to essential details like fuel consumption, mileage, service records, service plans, and more. The application boasts customizable distance categories, allowing you to differentiate between track and street mileage for optimized service planning, and it also enables tracking of distances for various businesses or clients, simplifying both tax reporting and expense reimbursement. This versatile distance tracking feature allows for daily, weekly, monthly, or ad-hoc monitoring based on your needs, making it suitable for a range of situations. Furthermore, the fuel module provides detailed totals and averages for all fuel-related statistics, while the fuel log interface ensures rapid data entry, akin to the quick-access screens available for Distance, Service, and Other categories; thus, it significantly enhances your vehicle management experience. By simplifying these tasks, MotorNotes™ empowers you to remain organized and efficient in handling your vehicle data, making it an indispensable tool for any vehicle owner. Whether managing personal or professional fleets, the application adapts to your requirements, ensuring you always have the information you need at hand.

Introducing a comprehensive trucking software solution designed from the ground up to optimize the management of your trucking operations efficiently. At the heart of the Q7 system lies its order management capabilities, which integrate perfectly with dispatch and accounting functions. This innovative platform acts as a true single-entry system, allowing users to input orders just once for access across dispatch, billing, payroll, and other key accounting activities. Users can choose to enter orders manually or conveniently import them from load tenders through the optional EDI feature. The software is equipped to handle multi-stop deliveries and offers flexible billing options based on distance, weight, flat rates, number of pieces, or volume. Moreover, it includes integrated rate charts that automatically calculate customer charges, including fuel surcharges, ensuring accurate billing every time. A powerful freight quotation tool is also available, making it especially valuable for freight brokers or those wishing to maintain a comprehensive customer quote database. Quotations can be sent via email, fax, or printed, and easily transitioned into active orders, thereby simplifying the entire workflow. By implementing this state-of-the-art software, trucking companies can dramatically boost their operational efficiency, enhance customer service, and gain a competitive edge in the industry. Furthermore, the software’s user-friendly interface ensures that all team members can navigate it with ease, minimizing training time and maximizing productivity.

The importance of automation cannot be overstated, as it significantly boosts the efficiency, effectiveness, and overall achievements of organizations. Coggins International distinguishes itself through its remarkable ability to meet even the most complex automation challenges, consistently going beyond what clients anticipate. By partnering with top-tier global enterprises, we provide a wide array of advanced technologies, solutions, and services that are customized to fit the specific needs of our clientele. When we identify gaps in the market, particularly with commercially unavailable products, Coggins International quickly develops tailored solutions that range from simple tasks to highly complex requirements. Our strength lies in integrating cutting-edge technologies with expert systems engineering and professional services designed for various industries. With a robust foundation built on unparalleled innovations in the Aviation, Defense, and Energy sectors, Coggins International has cultivated a reputation for delivering reliable and state-of-the-art Automation Solutions that yield high-performance and cost-effective results. Our unwavering dedication to excellence guarantees that we not only fulfill but surpass the expectations of those we serve, fostering long-lasting relationships with our clients. Through this commitment, we strive to be a leader in the automation industry, continuously adapting to the evolving needs of our partners.

The Fuel Tax System stands out as an ideal software choice for overseeing fuel tax details and producing IFTA reports efficiently. Designed with user-friendliness in mind and sanctioned by Revenu Québec, it facilitates quick data input, validation, and the fast generation of both IFTA and distance reports. At the end of each quarter, you can easily submit your reports to the relevant authorities. Entering data using the Fuel Tax System is uncomplicated, encompassing various elements from fuel purchases to mileage and toll documentation, with alternatives for either manual entry or data import. The data import capability allows for the quick processing of substantial amounts of information, saving valuable time. Furthermore, the Fuel Tax System features an advanced data validation tool that enables users to identify issues, such as discrepancies in odometer readings, with minimal effort. This validation process is vital for reducing mistakes and enhancing efficiency when generating reports, ensuring that all submissions are both accurate and compliant with regulations. Additionally, its user-friendly interface makes the system accessible for individuals of varying expertise, fostering a smooth experience in managing fuel tax responsibilities. Ultimately, the comprehensive features of the Fuel Tax System empower users to streamline their reporting processes effectively.

Our strategy is centered on optimizing the entire workflow. The EnergyElite Accounts Receivable Module provides a comprehensive A/R record that aggregates receivables across different product lines, regardless of the customer's location or the variety of products they purchase. This system has significantly improved centralized customer service for the sectors we support, guaranteeing a consistent experience throughout all SMS modules. With a unified A/R structure, it becomes feasible to efficiently manage all types of customers. Moreover, there is a sophisticated global credit module designed for clients who may engage with multiple product categories. Regardless of the differences, only a single customer record is necessary. The EnergyElite A/R module features rapid input screens, customizable aging options, finance charge calculations, and deferred tax settings, presenting you with a wide array of choices. You can tailor your account types, trade classes, and credit policies to meet your unique requirements. This adaptability not only enhances operational efficiency but also empowers businesses to thrive in a dynamic market landscape, ultimately fostering growth and innovation.

FuelsManager equips commercial, defense, and various governmental organizations to optimize their fuel resource management, while significantly enhancing oversight and auditing functions across all fuel distribution locations. With the capability to meticulously track, manage, reconcile, and monitor discrepancies between book and physical inventories on a daily, weekly, and monthly basis, it meets the requirements of tank farm managers, fuel stockholders, and product managers alike. The platform provides a centralized system designed to configure, store, and oversee all operational data, which includes information on customers, companies, drivers, cards, personnel, allocations, and equipment. This ensures comprehensive visibility, streamlined tracking, timely activity alerts, and robust security protocols. Users benefit from a user-friendly data entry interface on touchscreens that features built-in validation processes to enhance the accuracy of manually entered fuel transactions. Moreover, a web browser option is available for guided data entry, consistently improving the precision of recorded fuel transactions. This holistic strategy not only simplifies operational workflows but also significantly enhances accountability and effectiveness in fuel management practices across all sectors. Ultimately, FuelsManager stands as a vital tool for organizations seeking to achieve excellence in fuel resource governance.

Our IFTA tax software provides a smooth and intuitive experience at competitive prices customized to meet your needs. Although our primary emphasis is on IFTA reporting, the software also efficiently handles special highway use taxes for states such as New York, New Mexico, Kentucky, and Oregon. To enroll in the Fuel Tax segment of the service, just activate the "Help" function and click on the link titled "Register Fuel Tax Program," or choose "Yes" when the fuel tax registration prompt appears. During the registration process, you will be required to enter a registration number, which can be located on the Help screen; this number starts with "MFLTLS" followed by nine digits, or for those using the ELD/GPS version, it will commence with "FTGPS" followed by twelve digits. We value your interest in our software and are dedicated to being your preferred choice for high-quality IFTA Fuel Tax Software at budget-friendly prices. At MyFuelTax.net, we offer a user-friendly interface that supplies IFTA forms for every jurisdiction, simplifying compliance with tax regulations. Our mission is to streamline the tax process for our users, enabling you to concentrate on the core aspects of your business while we take care of the complexities of tax reporting. With our software, you can easily navigate the intricacies of fuel tax, ensuring that you remain up-to-date and compliant without added stress.