List of the Top 17 HVAC Estimating Software for Windows in 2025

Discover software that combines takeoff and estimation for every trade and project seamlessly. If your goal is to save time, avoid expensive estimating errors, and move away from traditional paper plans, you’ve found the right solution. STACK empowers you to work together more effectively and produce more precise estimates, allowing you to focus on what truly matters — enhancing your profitability. Start optimizing your processes today by signing up for a free account!

BuilderSYS is a complimentary software designed for contractors, originally developed in 1989. Its features include the ability to TAKEOFF and MEASURE, which allows users to analyze PDF plans and CAD files, calculate material requirements, count various objects, and measure lengths while determining areas and volumes. In terms of ESTIMATING, it facilitates the preparation of bills for materials and labor, as well as abstract estimates and tenders for projects. For JOB MANAGEMENT, it offers tools to monitor job progress, maintain customer records, create a document library, and share information, along with managing progress claims. Additionally, a premium option for PROJECT MANAGEMENT/AUTOMATION is available, enabling users to keep track of all tasks, work in progress (WIP), and generate reports for better oversight. Overall, BuilderSYS streamlines the contractor process, making it an essential tool for efficient project management.

Expert Estimation provides three exceptional tiers of software designed specifically for project cost estimation. Packed with a diverse range of features, this software enables the creation of precise estimates that save time and offer flexibility. Users benefit from outstanding support available around the clock through chat, email, and phone. Additionally, there are several training options to choose from. The API functionality allows seamless querying of project data. With Expert Estimation, you can effectively manage overheads, employ reliable formulas, and develop customized templates. The software also facilitates transparent reporting, cost estimation, cash flow predictions, cost code assignments, cost analysis, and takeoff set creations. Integrated with Pronamics’ online support hub, knowledge base, online training, and YouTube channel, users can easily access essential information and resources. Over the course of 30 years, our software has established itself as the benchmark in the field of estimation software. A FREE TRIAL is available, which includes complimentary support via phone, email, and chat, ensuring you have all the assistance you need. Moreover, this extensive support empowers users to maximize the potential of the software effectively.

Projul is the ultimate solution for managing construction projects, designed by industry experts and offered at straightforward prices. • Free up over 7 hours weekly for each team member • Increase job closure rates by 15% • Benefit from unlimited projects, clients, and contractors without storage fees • Streamline estimating, invoicing, project management, team scheduling, and much more in a single platform! • Access top-notch support and training tailored for the construction industry Projul is the reliable choice for construction firms looking to enhance productivity while minimizing expenses. By utilizing Projul, you can optimize your profitability and operational efficiency. Additionally, this comprehensive tool adapts to the evolving needs of your business, ensuring that you stay ahead in a competitive market.

Elevate your HVAC-R business by leveraging the capabilities of ThermoGrid! This contractor management software is tailored exclusively for field service operations, addressing the distinct requirements of HVAC-R, plumbing, and electrical enterprises. Equipped with robust functionalities such as a mobile offline application, efficient scheduling, streamlined dispatching, tracking of client history, inventory oversight, service agreements, load calculations, marketing assistance, payroll management, invoicing, and estimating tools, ThermoGrid enables you to enhance your workflow and improve your profitability. Seize the opportunity to revolutionize your business today! You can try it for FREE or request a demonstration of ThermoGrid to see its benefits firsthand. Make the smart choice for your company’s future!

GeoOp is a comprehensive job management tool designed for small businesses, enabling them to optimize their daily operations. With this software, companies can save an impressive 14 hours each week on administrative tasks, secure more jobs, and accelerate their payment processes. GeoOp streamlines various functions, including job assignments, invoice and quote generation, timesheet management, and accounting software integration. By replacing outdated and cumbersome paper-based methods, GeoOp empowers businesses to enhance efficiency significantly. It stands out as a cutting-edge application tailored for Trade and Home/Field Service sectors, allowing users to oversee quotes, schedule jobs, monitor job progress, issue invoices, and receive payments more promptly. Notably, GeoOp simplifies the management of manual processes by facilitating the entry of client and job details just once, enabling seamless tracking from quotation to payment, thus cutting down on paperwork and administration by as much as 14 hours weekly. Furthermore, this innovative platform not only aids in operational efficiency but also enhances overall business productivity and customer satisfaction.

Powered Now stands out as the top-selling business management software in the UK specifically designed for trade businesses. This versatile tool allows users to generate invoices and quotes from any location, create a variety of forms and certificates, monitor expenses, manage scheduling, communicate with team members, and produce fully customizable documents such as job sheets and invoices. It conveniently stores all data on your devices—whether you are using iOS, Android, or Mac—and ensures seamless synchronization across all platforms. Additionally, it offers the convenience of functioning offline, making it an ideal solution for on-the-go professionals. With its user-friendly interface and comprehensive features, Powered Now enhances productivity and organization for trade businesses.

RIB Candy stands out as the leading software suite for construction management. Its purpose is to facilitate accurate estimation and control of projects within the built environment. What sets Candy apart is its robust and distinctive capabilities. Tailored specifically to address the industry's requirements, it covers everything from initial take-off and pricing to job planning, on-site control, and the issuance of final certificates. Among its numerous features are Project Estimating, Quantity Takeoff (QTO), Planning and Forecasting, Cash Flow management, Valuations, and Subcontract Management, showcasing its comprehensive functionality. This suite not only enhances efficiency but also helps ensure projects are completed on time and within budget.

FastEST Mechanical Estimating Software offers an all-encompassing solution for takeoff and estimating processes from start to finish, featuring an extensive pricing and materials catalog along with a convenient on-screen takeoff. Each software program is designed for user-friendliness, allowing users to produce reports and quotes in mere seconds, and can be set up in under 15 minutes, enabling improved estimating capabilities right away. FastPIPE stands out as the premier choice for plumbing and mechanical estimating software, specifically tailored for industrial contractors, providing essential tools for estimating plumbing, HVAC, and industrial process piping comprehensively. FastDUCT is designed for HVAC and duct estimating needs, catering specifically to commercial and industrial sheet metal contractors, and includes an on-screen takeoff feature beneficial for those involved in HVAC installation and duct fabrication. Lastly, FastWRAP specializes in mechanical insulation estimation, while both FastPIPE and FastDUCT offer the capability to import takeoffs seamlessly, enhancing workflow efficiency. This integrated approach allows contractors to streamline their estimating process effectively.

Methvin serves as a Collaborative Portal that bridges the gap between Clients and Contractors. Transitioning from a confrontational method of client management to one based on open dialogue will enhance and nurture relationships, yielding positive outcomes for both parties involved. This shift lays the groundwork for a motivated team and promotes individual contributions towards the shared objective of delivering projects punctually and within budget constraints. Methvin Agile offers a visually intuitive way to organize your projects, surpassing the effectiveness of other software options. In addition, Methvin Agile provides a secure space to store essential drawings and documents, which once uploaded, cannot be deleted but can be replaced with updated versions when necessary. The Agile platform also streamlines the management and resolution of on-site incidents, offering tools such as a Management System, Estimating Software, Gantt Scheduler, Takeoff tool, Contract documentation, Drawing register, and RFIs for Clients. By utilizing these resources, teams can maintain efficiency and ensure that every aspect of project management is handled with care and precision.

FastDUCT serves as a robust estimating software specifically designed for HVAC projects, streamlining the bidding process for sheet metal and ductwork. Whether the job involves purchased duct or follows internal standards, FastDUCT is capable of managing intricate tasks efficiently. Additionally, FastPIPE enhances this experience by allowing users to integrate various reports and spreadsheets for a holistic solution encompassing HVAC, plumbing, and mechanical needs. This software is tailored for commercial and industrial sheet metal contractors who require an expedient and precise method for estimating construction expenses. It facilitates takeoffs and reporting for various duct shapes, including rectangular, round, oval, and sheet metal, along with HVAC equipment. Moreover, FastDUCT can be paired with FastPIPE, enabling users to generate integrated and accurate price quotes compiled into a single Microsoft Excel spreadsheet. Furthermore, FastDUCT offers an unconditional 60-day money-back guarantee, ensuring customer satisfaction and confidence in their investment. This commitment to quality and reliability underscores the software's value in the competitive HVAC market.

uPlan will significantly shorten the duration needed for planning and consultations. It offers automatically generated documentation for your projects, such as wiring diagrams, layouts for electrical cabinets, and comprehensive bills of materials. You can engage in discussions about the project with your client and deliver a tailored quote for the different solutions available. Additionally, this streamlined process enhances collaboration and ensures clarity throughout the project lifecycle.

Tolteck emerges as the leading software solution tailored for contractors who prioritize effective estimating and invoicing. Perfect for freelancers and small businesses, it enables users to quickly and easily create professional documents. Whether you are stationed at an office or working directly on a construction site, launching Tolteck is a breeze; just create a new document, choose your client, and effortlessly fill in the details regarding materials, labor, and job specifics using its intuitive search feature along with automatic backups. In as little as five minutes, you can generate impeccably formatted documents! This software is not only robust but also user-friendly, eliminating the need for complex installations or setups. It is specifically designed to provide vital functionalities without unnecessary complications, allowing estimates and invoices to be prepared in just a few minutes. With all your vital business information—documents, clients, and materials—consolidated in one convenient location, Tolteck ensures compatibility across all devices. Unlike standard software options, Tolteck has been thoughtfully developed with contractors’ needs in mind, offering a specialized digital instrument that addresses the particular challenges of their trade. By choosing Tolteck, you can streamline your contracting processes and significantly enhance your productivity and efficiency. Embrace the simplicity and effectiveness of Tolteck, and elevate your contracting business to unprecedented heights.

Comprehensive field service management software designed to streamline your business operations. By automating various tasks, you can enhance customer satisfaction, oversee projects effectively, secure more contracts, and monitor the ongoing activities of your business in real time. Jobs can be easily dispatched to field workers or technicians using our mobile application, or you can send text messages to receive immediate status updates. With a single click, you can create Microsoft Word quotes based on your pre-existing templates, and you have the option to automatically include relevant brochures along with these quotes. Additionally, converting quotes into Work Orders is as simple as a click. Work Order statuses are automatically updated based on input from field workers and predetermined rules, ensuring accuracy. You can keep an eye on stock levels and automatically generate purchase orders when supplies run low. Searching for any document, quote, or purchase order is straightforward, allowing you to filter by item number, status, job type, technician, or company, while providing access to all associated documents, notes, and job histories from a centralized location. This solution eliminates the risk of duplicate orders or invoices, thereby simplifying your business management process. Ultimately, this software empowers you to operate more efficiently and effectively, ensuring your business thrives.

FARO Sphere XG is a cloud-based digital reality platform that offers users a unified collaborative environment for all of the company's 3D modeling and reality capture tools. When integrated with Stream, Sphere XG facilitates quicker collection of 3D data, efficient processing, and streamlined project management from any location worldwide. This organized platform enables users to effectively arrange 3D scans, 360-degree images, and 3D models while also managing data contributions from various teams globally. Sphere XG provides a central hub for viewing and sharing 3D point clouds, immersive photo documentation, and detailed floorplans, allowing for comprehensive tracking of project development over time. Particularly suited for 4D progress management, this functionality is vital for comparing project elements across different timeframes, empowering project managers and VDC managers to democratize access to data and reducing the need for multiple platforms. The integration of these features enhances collaboration and efficiency, ultimately leading to improved project outcomes.

The Quick QUOTE program boasts an intuitive full-screen editing interface designed to simplify the quoting process through a user-friendly "fill in the blank" method. It guarantees that all entered data is validated in real-time, effectively stopping any erroneous submissions before they happen. For users who may have questions about the required information, pressing the "?" key brings up useful guidance on what is needed for input. After users complete their data entry, the information is securely saved to disk, making it convenient for future access and modifications. The program asks for four distinct categories of information: essential customer details, chosen equipment models, materials, and labor costs. The essential customer details encompass the customer's name, address, phone number, and other relevant information. Users can select from a range of equipment models, with the program automatically fetching the most sought-after features and prices for these options. If a particular model is not available in the library, users can enter the model information manually, providing a level of flexibility in their choices. This thorough approach not only streamlines the quoting process but also empowers users to generate precise quotes with ease. Ultimately, the Quick QUOTE program enhances the efficiency of producing accurate quotes while ensuring that users feel supported throughout the entire process.

The Quadra Maintenance Service Contract quoting tool features an extensive library of equipment and tasks, allowing users to create either detailed maintenance agreements or more straightforward contracts tailored to their individual requirements. This adaptability ensures that all customer expectations can be addressed while reducing the typical risks associated with maintenance agreements. By explicitly defining the scope of work in each contract, clients receive a clear overview of the services they are entitled to. In addition, the Quadra Service Call Quoting and Surveying tool equips technicians to evaluate customer equipment histories and provide tailored recommendations and quotes during on-site visits. Once the necessary data is entered, it remains available for technicians and inside sales teams, facilitating the finalization of quotes and their presentation to clients without hassle. This streamlined approach not only enhances operational efficiency but also significantly boosts customer satisfaction by guaranteeing transparency and promptness in service execution. Ultimately, both clients and service teams benefit from a more organized and responsive quoting process.