List of the Top 22 Trade Show Management Software with a Free Trial in 2025

Azavista serves as a comprehensive event management platform that enhances the experience for conference organizers and simplifies the logistics of venue planning. It boasts a plethora of scalable features, including the capability to send tailored notifications to designated guests and establish maximum limits on attendance numbers. Additionally, those who have not pre-registered can conveniently sign up on the spot through the 'Onsite Registration' feature, which also allows for instant badge printing directly from the application. This platform is specifically crafted to maximize efficiency for event organizers, offering a variety of in-app tools and flexible integration options that allow for seamless connectivity with existing CRM systems and marketing automation tools. By employing Azavista, event professionals can significantly reduce administrative burdens and focus on delivering memorable experiences for their attendees.

Cvent provides a comprehensive event platform designed for all types of gatherings, enhancing the ease of managing each phase of the event lifecycle while offering valuable data and insights to optimize outcomes. No matter if your event is in-person, virtual, or a hybrid of both, our unified platform equips you with the necessary tools to identify suppliers, engage with participants, enhance sponsor benefits, and collect crucial event metrics. Are you still relying on manual methods to organize and execute successful events? Say goodbye to inefficiencies and embrace Cvent, where you can automate tasks and streamline the planning process, allowing you to concentrate on what truly matters—your attendees’ experience. Cvent’s solutions encompass a wide range of needs, including Event Management, Event Check-In, Conference Management, Webinar Platform, Registration Software, Event Marketing Platform, and Trade Show Management, among others, ensuring that every aspect of your event is covered efficiently. In this way, you can elevate your events to new heights while spending less time on administrative tasks.

Zuddl is utilized by a range of prominent companies including Commvault, Microsoft, Google, Mindtickle, Zylo, Storyblok, VMware, Rocketlane, ServiceNow, Nasscom, and Cloudsmith. With Zuddl, organizations can seamlessly organize various types of events such as in-person, virtual, hybrid, and webinars. Its versatility allows for diverse applications including demand generation, user conferences, associations, and DEI events. This platform provides a comprehensive solution for managing events and webinars, ensuring a cohesive experience for all participants. Overall, Zuddl empowers enterprises to enhance their event strategies and engage effectively with their audiences.

Explore a top-tier event management platform that simplifies setup and customization, making it effortless to oversee all your events. Our solution accommodates virtual, hybrid, and in-person gatherings such as conferences, trade shows, fairs, workshops, and seminars, among others. Event organizers appreciate our streamlined registration and check-in procedures, integrated badge printing, and effective lead capture features. Schedule a demo with us, and we will demonstrate how you can efficiently handle your complete event portfolio using just one comprehensive software solution, transforming the way you manage events.

Expodoc serves as an innovative management platform that enhances the planning, organization, and communication processes for trade shows and conferences. By streamlining workflows for all participants—including organizers, venues, exhibitors, and service providers—Expodoc ensures a more efficient event experience. Our projects draw on the collective knowledge and insights of our clients, enabling us to develop distinctive features tailored specifically for the industry. This adaptability allows users to customize and assemble the ideal solution that meets their unique needs. Among the various features offered are: - Floor Plan Design - Floor Plan Management with online booth reservations - Interactive Floor Plan - Online Payment options - Comprehensive Order Management - Integrated CRM - Information & Document Management - Exhibitor Management with multiple attendee types - Pricing & Deadline tracking - Invoicing capabilities - Support for multiple users and events With such a versatile suite of tools, Expodoc empowers its users to maximize their event planning potential effectively.

Transform your event organization with Bizzabo, the unique all-in-one Event Operating System designed specifically for event planners and their B2B marketing teams in mid-sized and large enterprises. Take your event management to new heights and ensure your gatherings stand out by utilizing Bizzabo, which serves as a comprehensive platform for crafting memorable experiences and facilitating business growth through impactful events. The Event Experience OS offered by Bizzabo is expertly designed to support a variety of events, whether they are in-person, hybrid, or virtual, delivering innovative, future-ready, and cost-effective tools like the Mobile Event App and Klik Smart Event Badges. With Bizzabo, you can streamline your event processes and enhance attendee engagement, ensuring every event is not only successful but also leaves a lasting impression.

iCapture offers a comprehensive solution for capturing mobile leads across various events, ranging from major international tradeshows to intimate networking gatherings. With iCapture, representatives can gather consistent and streamlined information efficiently. This facilitates the quick collection of contact details and essential qualifiers, enabling rapid follow-up efforts. The platform's rich data on lead qualifications empowers your team to reconnect after events, increasing the likelihood of additional sales calls and enhancing opportunities to secure more deals. Tailored to your specific needs, iCapture equips you with the right tools for successful trade show participation. Its remarkable speed, consistency, and transparency significantly reduce lead follow-up times from weeks down to mere minutes, thus boosting revenue potential. Each organization has a unique process for lead capture at tradeshows, and the iCapture team collaborates with you to design a system that effectively captures and qualifies leads. Additionally, we track performance metrics from one event to the next, ensuring continuous improvement. With our cutting-edge features, you are guaranteed a lead capture experience that is not only reliable and consistent but also customized to align with your objectives. By harnessing the power of iCapture, you can transform your approach to lead management and maximize your success at every event.

Initially developed as the simplest comprehensive registration and marketing solution available, Swoogo has evolved into a provider of virtual event hubs. Now serving as your centralized event platform, Swoogo enables seamless integration with various meeting and webinar software, offering a user-friendly and feature-packed experience for participants. You have the ability to design fully tailored and personalized event pages that help attendees navigate through sessions, engage in one-on-one meetings, explore virtual sponsor booths, and interact with sponsor representatives. This all takes place within a unified and cohesive branded event website, ensuring a smooth experience for everyone involved. The versatility of Swoogo empowers event organizers to create unique and memorable experiences that resonate with their audience.

Artificial intelligence plays a crucial role in enhancing B2B matchmaking by linking users to the most suitable individuals according to their profiles, interests, and personalized event experiences. Additionally, Swapcard offers live dashboards for exhibitors to monitor return on investment, alongside real-time event schedules, features for audience engagement, and video calling capabilities, ensuring that users benefit from enriching experiences across various event formats. This comprehensive approach not only improves networking opportunities but also elevates the overall quality of events.

ClearEvent is the ultimate answer to all your event management needs, ensuring a smooth and efficient experience from start to finish. Our platform boasts a comprehensive array of tools that streamline every aspect of your event, including planning, scheduling, ticketing, and effective communication. You can easily customize registration processes, keep a close eye on your budget, and manage expenses thanks to our user-friendly features, all while fostering collaboration with your team through real-time updates and task management. Additionally, ClearEvent provides powerful analytics that offer valuable insights to enhance the quality of your future events. With a focus on security, scalability, and ease of use, ClearEvent empowers you to create unforgettable, well-executed events without the usual stress and complications, allowing you to focus on what truly matters—your guests and their experience.

The key to a successful event lies in creating a memorable, secure, and smooth experience for all participants. Momentus Technologies, previously known as Ungerboeck, offers an Event Planning software that ensures alignment between venues and organizers, facilitating effective collaboration and minimizing the risk of overlooked details. By fostering teamwork among organizers, satisfaction levels can rise, and timely completion of tasks is more achievable. Our user-friendly online platform enables seamless collaboration, eliminating the hassles of missed deadlines, lost documents, and confusion regarding the next steps in the planning process. Additionally, empowering your clients with access to essential resources such as document viewing, invoice management, attendee tracking, and ordering necessities like catering, furniture, and AV equipment transforms event planning into a more streamlined and enjoyable experience. With this comprehensive approach, planners can focus on the creative aspects of their events rather than getting bogged down by logistical challenges.

Organizing, promoting, or facilitating your upcoming event has never been simpler. Pathable stands out as a top provider of event communication platforms and mobile apps tailored for virtual, hybrid, and in-person gatherings. Our user-friendly solutions foster genuine connections, boost attendee satisfaction, and enhance revenue generation. We seamlessly link attendees, speakers, exhibitors, and sponsors while tracking engagement throughout their entire experience. Pathable excels in powering corporate conferences, trade shows, educational gatherings, and various association meetings. Additionally, Pathable's innovative virtual event platform offers features such as meeting scheduling, virtual trade show capabilities, on-demand communication, and gamification elements. It also provides real-time analytics and lead retrieval options to optimize your event's performance.

Maintain a detailed record of all essential details regarding each trade show while also overseeing travel arrangements, including hotel accommodations and flights for your event staff. Coordinate all logistical elements and manage expenses associated with your events, while delegating responsibilities to your team and monitoring overall progress. Ensure timely notifications for completed tasks, and establish a budget for every event, which should include tracking leads, brand awareness, and revenue. Assess engagement levels and return on investment, while setting financial limits for booth rentals, associated services, travel, shipments, sponsorship efforts, and booth reservations. Additionally, analyze and compare ROI metrics and analytics from each event against those of past occasions, create budgets for sponsorships, and oversee all related campaigns to effectively track key performance indicators that will help determine your overall return on investment as a whole. Keeping these records organized is crucial for maximizing the effectiveness of future events.

Revamp the partnership between marketing and sales teams to substantially improve the customer experience. It is essential to have access to up-to-date information and compliant offers for successful prospecting! Make sure that all relevant commercial, product, and R&D information is readily available to provide the expertise that customers anticipate while ensuring that sensitive data remains protected. Leverage compliant marketing materials innovatively and customize your presentations for events like trade shows and product launches to attract interest! Analyze the details of your offer consultation process to assess customer interest and prioritize follow-ups with potential clients. Remove any uncertainty surrounding engagement. Sweet Show quickly notifies you about who is viewing your documents and their level of interaction with your content. Investigate the path of your offers as they are reviewed by prospects and identify the main influencers in the decision-making process, resulting in more strategic approaches for conversion. This comprehensive strategy regarding data and engagement will enable your teams to function with greater efficiency and effectiveness, fostering a better alignment that ultimately leads to increased customer satisfaction. By integrating these practices, you can create a more seamless experience that resonates with your audience.

The VeeSpaces Digital Exhibition Kit is designed to support both businesses and professionals in event participation, as well as event planners themselves. It facilitates the design of personalized badges equipped with QR codes for seamless information sharing, and includes mobile applications for capturing leads and enabling integrations. Moreover, it supports the creation of immersive 3D, VR, and AR product displays, significantly enhancing the experience for potential buyers. In addition, this digital exhibition kit empowers companies to maintain their presence continuously, allowing their stands to remain active around the clock, every day of the year, while also ensuring that the resources can be repurposed for upcoming events. This innovative solution serves not only as a valuable tool for exhibitors but also acts as a beneficial resource for event organizers looking to improve their offerings. By streamlining the event management process, it addresses the needs of both parties effectively.

Event software specifically designed for hybrid strategies provides a unified platform that enhances the experience of in-person, online, and hybrid events. This innovative solution empowers you to engage, inform, and captivate your audience, no matter where they are located. By leveraging the strengths of both formats, meticulous planning throughout the year becomes achievable. Create a comprehensive communication strategy that encompasses in-person, virtual, and hybrid events, ensuring that your content is easily accessible from any device. The platform offers everything from detailed program information to live streaming capabilities and interactive attendee lists, significantly boosting connectivity by allowing participants to interact with speakers and sponsors, which deepens their engagement. Moreover, it enables the collection of extensive data on various aspects of events, offering valuable insights into participant behavior. Users will appreciate the platform's intuitive navigation, which creates a branding experience that aligns with both your organization and its attendees. Effortlessly locate participants, schedule meetings, and facilitate connections via text messaging or video conferencing, thereby enhancing the overall event experience. With these cutting-edge features, not only can you raise the standard of your events, but you can also foster a vibrant community around them. Ultimately, this comprehensive platform empowers you to create memorable experiences that resonate long after the event concludes.

Software designed for managing farmers markets, festivals, and trade shows provides an effective solution for operators aiming to optimize their workflows while remaining flexible. This all-encompassing platform boasts a wide array of functionalities, including mapping, application oversight, online booth sales, approval processes, invoicing, reporting, email communication, and automated messaging, among other features. By integrating multiple tasks into a single system, users can avoid the complications of juggling Excel spreadsheets, online forms, and email communications, as well as dealing with various payment methods. This software is employed by event coordinators who oversee booth sales in 60 cities around the globe, covering a range of events such as outdoor festivals, significant trade shows, local farmers' markets, craft fairs, art and wine festivals, annual luncheons, and boat shows. The clientele is diverse; some clients may reserve as few as 10 booths each year, while others regularly book up to 10,000. Furthermore, while certain users take advantage of online registration and payment functionalities, others may not need these options, attracting individual organizers, large chambers of commerce, and corporations alike. Ultimately, all users find substantial reductions in both time spent and costs incurred, thanks to this streamlined system. With its capacity to cater to a variety of organizational requirements, this software is essential for significantly improving the event management process, ensuring that every event is executed with greater efficiency and success.

EventPro is a comprehensive Event Planning and Management software developed from scratch to facilitate various event-related tasks. It seamlessly combines features such as Venue Booking, Event Management, and Catering Management, allowing users to utilize these tools either collectively or individually. With more than 30 distinct features, EventPro enables users to efficiently handle Bookings, Catering Arrangements, Staff Management, and even manage Event Social Media and Website updates. Moreover, the platform's open API empowers administrators to incorporate additional applications into EventPro, further enhancing operational efficiency. This flexibility makes EventPro a versatile solution for event planners seeking streamlined processes.

E-ngage™ equips businesses with an all-encompassing toolkit designed to enhance presentations, conduct surveys, foster social engagement, and generate leads during trade shows and meetings, all via a single smart application. This versatile platform enables users to effortlessly display corporate brochures or videos while simultaneously collecting audience feedback through tailored questionnaires. It facilitates seamless connections to social media profiles, helping to boost engagement and increase follower counts. Moreover, E-ngage™ provides functionality to scan and transform business cards into digital smart cards, as well as allowing teams to create and collaboratively share presentations, thus improving the productivity of the sales team. The application also meticulously records all interactions, enabling exports to Excel for in-depth analysis of performance metrics and outcomes at trade events and meetings. By bringing together these diverse features, E-ngage™ not only simplifies customer interactions but also offers crucial insights that can refine your business strategies. Ultimately, this integration of tools fosters a more cohesive approach to managing customer relations and enhances overall operational effectiveness.

The applications crafted for your events serve as a powerful marketing asset. Emphasize the captivating and intuitive experience the app will provide, particularly during the registration phase and in your outreach efforts. For those supporting the Green Panther initiative, the use of an app can significantly elevate the event's sustainability by reducing paper consumption, thereby helping to combat deforestation. EventOrg enables organizations to create a consolidated app that can manage multiple events simultaneously. You can customize various elements of the app, including the background, header, themes, and icons, to align perfectly with your unique vision. These apps are distinguished by their creative designs and are meticulously adapted to meet your branding needs. The EventOrg platform is versatile enough to cater to a wide range of occasions, such as Trade Shows, Conferences, Sporting Events, Film Festivals, and Association Meetings, to name a few. By utilizing this innovative technology, you can provide attendees with a more immersive and tailored experience at any gathering. Furthermore, adopting such an application not only enriches the overall event experience but also demonstrates a strong dedication to sustainability and forward-thinking solutions. This approach allows organizations to express their values while enhancing the interaction and engagement of their event participants.

GTR™, a premier provider of event technology, is the ideal choice for event planners who prioritize outstanding service and high-quality offerings. Our solutions are designed with flexibility in mind, enabling seamless planning for in-person gatherings while also allowing for quick adaptations to virtual formats. Whether organizing conferences, trade shows, or corporate events, we facilitate an engaging online experience that combines webinars with networking opportunities. Attendees can participate in live keynotes and educational sessions through both live streams and recorded broadcasts. Although virtual networking cannot entirely replicate the benefits of in-person interactions, it serves as an excellent tool for enhancing professional connections and expanding knowledge. Additionally, we can develop a year-round virtual trade show featuring customized landing pages for sponsors and exhibitors, allowing visitors to "request information" just as they would by having their badge scanned at a physical event. This innovative approach not only enhances the event experience but also maximizes engagement and interaction among participants.

Order Management System for Online Transactions A secure web platform designed for order entry and reporting that prioritizes the needs of buyers Customizable and easy to navigate Whether hosting your own event or collaborating with At-Show Ordering, you can set up an engaging virtual trade show Ideal for seasonal promotional events Utilize the Upload feature for a swift order processing experience Sales representatives are empowered to manage their assigned accounts effectively Pre-Event Resources Contracts: Streamlined online vendor booth agreements Preview of Exclusive Deals from Vendors Digital Catalog Creator: Effortlessly generate seasonal .pdf catalogs as needed Vendor Interface An interactive reporting system for both clients and vendors Clients receive essential reports to assess performance metrics Vendors can place orders and advertise discounts Continuous access to show-to-show reports Includes text and video chat functionalities Badges and Registration A comprehensive registration service that optimizes your team's efficiency Facilitates online registration Offers administrative tools for reporting and editing Features a unique, double-sided badge accompanied by a no-flip lanyard for easy wearability This system not only enhances the user experience but also streamlines event management for all parties involved.