List of the Top 25 Data Governance Software for Microsoft SharePoint in 2026

One comprehensive solution. Infinite possibilities for effective work management await you. With over 50 innovative features, overseeing employees, equipment, contracts, and documents becomes significantly more streamlined. Let's embark on this journey together and make life simpler. Are you in search of an easy-to-navigate and robust work management platform? Look no further! You've discovered the answer! Managing Employee Relations and Human Resources has never been simpler. This platform offers a seamless approach to facilitate team communication and task organization. Our exceptional features are designed to enhance administrative and management practices within your company. With powerful, rapid, and easily accessible tools available from any location, we transform mundane activities into structured, efficient, and clearly defined workflows, ultimately driving productivity forward. Embrace this change and witness the transformation in your work environment.

In today's business landscape, technology plays a vital role, and its reliability is paramount for success. The current era of "work from anywhere" necessitates stringent management and oversight of digital identities to safeguard both your company and the data it utilizes. SailPoint Identity security stands out as a solution that enables businesses to mitigate cyber risks associated with the growing access to cloud-based technologies. This approach guarantees that employees receive precisely the access they require for their roles, neither more nor less. By harnessing unparalleled visibility and intelligence, organizations can streamline and enhance the management of user identities and permissions. With AI-powered insights, you can govern, manage, and automate access in real time, ensuring a responsive and secure operational framework. This strategic capability allows businesses to thrive in a cloud-dependent, threat-laden environment while maintaining efficiency, safety, and scalability. As such, investing in identity security is not merely advisable; it is essential for sustainable growth and resilience in an increasingly digital world.

Govern 365 is a comprehensive application designed to deliver secure virtual data room solutions. Are you looking to achieve an ideal equilibrium between administrative authority and user autonomy? Our governance platform is tailored to empower both your content owners and consumers effectively. With Govern 365, you can bring your Microsoft 365 governance strategy to fruition, ensuring that you maintain the right balance between oversight and user freedom. It provides valuable insights into where your collaboration change consultants and administrators should prioritize their efforts for maximum impact. Additionally, Govern 365 facilitates the automation of your content lifecycle management policies, streamlining their implementation and oversight. It also enhances your ability to enforce information governance within Microsoft 365. By utilizing our governance platform, your content owners, consumers, and administrators will be better equipped to achieve their goals. Don’t miss out on the opportunity to elevate your governance approach—schedule a demo today to explore the features that can transform your organization!

Tricent stands out as the leading SaaS platform for file-sharing governance, designed to enhance secure and compliant file sharing across Microsoft 365 (including Teams, OneDrive, and SharePoint) and Google Workspace (covering MyDrive and Shared Drives), allowing teams to collaborate in a responsible manner. This innovative solution empowers both administrators and all organizational members who share files with the tools they need to manage file-sharing effectively: 🚀 Quick Setup: Get started in under 30 minutes, enabling you to concentrate on your core priorities without delay. 🔍 Comprehensive Insights: From the very beginning, obtain a detailed overview of all shared files and the permissions associated with them, spanning both personal and shared drives. ⭕️ Efficient Bulk Remediation: Our user-friendly cleanup features help you manage file sprawl effectively, allowing for a streamlined approach to file management. 😇 Responsible Empowerment for Users: By incorporating automation, Tricent encourages employees to participate in the cleanup process while still collaborating, all while ensuring compliance is upheld. 💪🏼 Tailored Governance Policies: Configure different governance cycles for various user groups as Tricent adjusts to meet your specific requirements, striking a balance between flexibility and control. 🔮 Proactive Abnormality Detection: Stay one step ahead by identifying unusual activities, ensuring your file-sharing environment remains secure and compliant. As such, Tricent not only facilitates collaboration but also reinforces the importance of responsible file-sharing practices across your organization.

Netwrix Auditor is an advanced IT audit software solution that provides organizations with complete visibility into activity across their IT environments. It tracks user actions, system changes, and data access events to help organizations understand who is doing what and when. The platform supports auditing across multiple systems, including Active Directory, Microsoft 365, file servers, databases, network devices, and cloud platforms. It delivers near real-time alerts that notify security teams of suspicious activity or potential threats. Netwrix Auditor helps identify risks such as excessive permissions, unusual access patterns, and unauthorized changes. It includes built-in compliance reporting for standards like HIPAA, PCI DSS, SOX, and other regulatory frameworks. The solution automates audit data collection and reporting, reducing manual work and improving efficiency. Its intuitive search functionality allows teams to quickly investigate incidents and uncover root causes. Netwrix Auditor centralizes audit information into a single platform, providing a unified view of activity across systems. It integrates with existing infrastructure and security tools to enhance monitoring and analysis capabilities. The platform helps organizations detect threats early and respond faster to incidents. It also supports risk assessments and access control improvements to strengthen overall security. By combining auditing, monitoring, and reporting, Netwrix Auditor helps organizations maintain compliance and protect sensitive data.

Compliance Builder™ is a monitoring solution that operates in real time to ensure adherence to 21 CFR Part 11 regulations. This tool guarantees data integrity throughout various IT infrastructures, encompassing file systems, laboratory devices, and manufacturing instruments, while also ensuring the integrity of data from those sources. With Compliance Builder, you can safely oversee all IT subsystems, which include not only file systems and databases but also laboratory apparatus. The system can be configured to track any file-based platform, monitoring changes and additions to files effectively. Furthermore, its robust capabilities provide users with comprehensive oversight of their compliance landscape.

MinerEye's DataTracker empowers organizations to tackle the challenges associated with information governance and protection. By automatically scanning, indexing, and analyzing all unstructured and dark data within their data repositories, it streamlines the management process. Utilizing proprietary Interpretive AI™, computer vision, and machine learning technologies, the solution efficiently identifies pertinent files hidden among billions of stored data entries. In the event of conflicts, duplicates, or potential violations, it autonomously issues alerts along with actionable recommendations for the next best steps. This innovative approach not only significantly strengthens data protection but also leads to a reduction in operational costs, making it a vital tool for modern organizations. Additionally, the comprehensive nature of the DataTracker ensures that businesses can maintain better oversight of their data assets.

The RecordPoint Data Trust platform assists organizations in heavily regulated sectors with the management of their data across its entire lifecycle, independent of the systems in use. Our collaboration with these organizations focuses on ensuring that their data remains secure, private, and compliant with governance standards. By doing so, we help them maintain the integrity and accessibility of their information.

The Alteryx AI Platform is set to usher in a revolutionary era of analytics. By leveraging automated data preparation, AI-driven analytics, and accessible machine learning combined with built-in governance, your organization can thrive in a data-centric environment. This marks the beginning of a new chapter in data-driven decision-making for all users, teams, and processes involved. Equip your team with a user-friendly experience that makes it simple for everyone to develop analytical solutions that enhance both productivity and efficiency. Foster a culture of analytics by utilizing a comprehensive cloud analytics platform that enables the transformation of data into actionable insights through self-service data preparation, machine learning, and AI-generated findings. Implementing top-tier security standards and certifications is essential for mitigating risks and safeguarding your data. Furthermore, the use of open API standards facilitates seamless integration with your data sources and applications. This interconnectedness enhances collaboration and drives innovation within your organization.

Torsion provides exceptional clarity and oversight regarding access permissions within Microsoft 365. It enables data owners to effectively manage their own information, leveraging their in-depth knowledge of the data. With comprehensive visibility and continuous audit trails, Torsion meets compliance demands with ease. Additionally, its smart automation swiftly rectifies any unauthorized permissions across extensive datasets, operating seamlessly and autonomously in real-time. This results in a more secure and organized data environment for all users.

Onna is a dynamic search solution that enables users to connect and perform searches across an expanding array of cloud platforms. It facilitates eDiscovery and assists legal departments in identifying valuable information efficiently. Additionally, Onna empowers users to generate reports, collaborate seamlessly, ensure compliance, and share various documents. Its compatibility with multiple data sources, including DropBox, Confluence, and Gmail, enhances its usability and integration. This versatility makes Onna a crucial tool for organizations looking to streamline their data management processes.

Commvault Cloud functions as a comprehensive solution for cyber resilience, designed to protect, manage, and restore data across diverse IT environments, including on-premises, cloud, and SaaS systems. Leveraging Metallic AI, it incorporates advanced capabilities such as AI-driven threat detection, automated compliance solutions, and fast recovery methods like Cleanroom Recovery and Cloudburst Recovery. The platform ensures continuous data protection by conducting proactive risk evaluations, identifying threats, and employing cyber deception strategies, all while facilitating seamless recovery and business continuity through infrastructure-as-code automation. With its user-friendly management interface, Commvault Cloud empowers organizations to safeguard their critical data, comply with regulations, and swiftly respond to cyber threats, which significantly aids in minimizing downtime and reducing operational disruptions. Furthermore, its powerful features not only bolster data security but also position businesses to adapt and thrive in an increasingly complex digital environment, making it an invaluable asset for any organization.

EnGlobe is a distinctive and all-encompassing global software platform tailored for Corporate Entity Management and Corporate Governance. Functioning as a fully web-based Rich Internet Application, it meticulously categorizes every recognized type of legal entity, systematically organizes known securities, and automatically fills out the necessary regulatory forms and electronic filings. In addition, it manages all aspects of corporate governance, such as meetings, minutes, and agendas, while also streamlining the management and tracking of intellectual property assets. The platform provides extensive document automation and management features, ensuring adherence to stringent corporate governance and regulatory requirements through robust security protocols, efficient workflow management, comprehensive audits, and detailed reporting. By merging a thoughtfully designed software environment, EnGlobe offers not only the most complete corporate entity management tools but also a highly effective contracts and agreements management system, along with a uniquely thorough management system for business assets and intellectual property, establishing it as an essential tool for corporations. Furthermore, its intuitive interface and powerful functionalities significantly improve operational efficiency for businesses that are maneuvering through intricate governance frameworks. This seamless integration of features allows organizations to focus more on strategic initiatives rather than getting bogged down by administrative tasks.

CAM tackles the challenges posed by various collaboration platforms, reducing risks and costs while streamlining the processes related to data provisioning, classification, protection, movement, and minimization, particularly for organizations focused on projects and relationships. In addition, CAM improves data management and governance, ensuring that it is accessible, secure, and compliant with relevant regulations. By cutting down on the chaos of data scattered across multiple systems, it enables users to effectively organize their documents and helps risk management teams to understand the necessary context. Users can seamlessly create Teams, Channels, workspaces, folders, and documents through either automated processes or manual workflows, enhancing operational efficiency. The inclusion of comprehensive metadata not only aids end users in locating data quickly but also supports risk management teams in assessing the significance of documents. Furthermore, CAM offers standardized naming conventions specific to various groups and teams, which significantly boosts data organization. Ultimately, it transforms data protection strategies by facilitating the effective management of both internal and external users and groups, assigning suitable roles and permissions, and streamlining access control as needed. This holistic approach not only fosters a more structured and secure data environment but also empowers organizations to adapt quickly to evolving data requirements.

Brainwave is revolutionizing how user access is evaluated! With a cutting-edge user interface, sophisticated predictive controls, and effective risk-scoring capabilities, you can now perform an in-depth analysis of access-related risks. The deployment of Autonomous Identity allows your teams to boost their efficiency through a well-regarded, intuitive tool that accelerates your identity governance program (IGA). This advancement enables your organization to thoroughly assess and make well-informed choices about access to shared resources. You have the ability to systematically inventory, categorize, and scrutinize access while maintaining compliance across various platforms, such as file servers, NAS, SharePoint, Office 365, and others. Our premier offering, Brainwave Identity GRC, boasts a wide array of analytical tools to enhance the evaluation of all access inventories. You will benefit from complete visibility at all times across all resources. In addition, Brainwave's comprehensive inventory acts as a strong entitlement catalog that includes your entire infrastructure, business applications, and data access, thereby ensuring that your organization stays secure and compliant. This innovative approach not only streamlines user access management but also significantly mitigates potential security risks.

The amount of data being generated continues to rise, but not every piece of data holds equal importance. Organizations that adopt cloud data management solutions can significantly reduce their costs associated with enterprise data management while ensuring that their information is secure, compliant, performs well, and is easily accessible. Although the relevance of data may decline over time, companies can still find ways to monetize older data through creative SaaS offerings. SOLIXCloud provides all essential functionalities that help strike a balance between managing both legacy and contemporary data effectively. In addition to its strong compliance capabilities for various data types—structured, unstructured, and semi-structured—SOLIXCloud also delivers an all-encompassing managed service for diverse enterprise data. Moreover, Solix's metadata management system offers an integrated approach to scrutinizing all enterprise metadata and lineage from a unified repository, bolstered by a detailed business glossary that improves operational effectiveness. This comprehensive strategy empowers organizations to extract valuable insights from their data, irrespective of its age, paving the way for data-driven decision-making that enhances overall business performance. Ultimately, this focus on both current and historical data enables firms to remain competitive in an ever-evolving market.

Develop a deep and thorough comprehension of your unstructured enterprise data to evaluate risks, mitigate threats and vulnerabilities, and enable better business decisions. Classify, label, and organize unstructured data on an enterprise-wide scale in a systematic manner. Promote quick, accurate, and comprehensive identification of sensitive and high-risk files while delivering extensive insights through artificial intelligence. Maintain continuous visibility into both newly created and existing unstructured data. Enforce policy, compliance, and governance protocols without requiring manual user intervention. Uncover concealed data while methodically categorizing and organizing sensitive information and other data types at scale, facilitating informed decision-making regarding data migration approaches. Additionally, the platform accommodates both simple and intricate file transfers across a wide range of cloud services, network file systems, or legacy ECM platforms at scale, thereby boosting operational efficiency and data management. This comprehensive strategy empowers organizations not only to manage their data effectively but also to leverage it for a competitive edge in their respective markets. Ultimately, by enhancing data governance, organizations can foster a culture of accountability and responsiveness in their data handling processes.

Creating successful models hinges on the availability of top-notch data. At present, more than 80% of this data exists in unstructured forms, including documents, reports, text, and images. For language models, it is critical to identify which portions of this data are relevant, outdated, inconsistent, or sensitive. Overlooking this important phase can lead to the deployment of artificial intelligence that is both unsafe and unreliable. Therefore, meticulous data curation is essential not only for the effectiveness of AI applications but also for building trust among users. This process ultimately supports the responsible advancement of technology in various sectors.

Discover concealed sensitive data in surprising places like screenshots, logs, messages, tickets, and tables in a matter of minutes. With a simple click, LightBeam enables the generation of in-depth executive or delta reports, equipping you with vital insights into the landscape of your sensitive information. By leveraging LightBeam's unique PII/PHI visualizations, you can effectively automate Data Subject Requests (DSRs), ensuring a thorough approach that aligns with your data architecture. Empower users to manage their own data collection practices, thereby fostering trust and transparency. Maintain continuous oversight of the methods by which sensitive data is acquired, utilized, shared, and safeguarded, implementing appropriate protections across your organization while keeping all stakeholders well-informed. This forward-thinking strategy not only bolsters compliance but also fortifies the overarching framework of data governance, paving the way for improved data management practices in the future. Additionally, embracing this innovative solution can lead to more informed decision-making and a deeper understanding of data flows within your organization.

Data 360 is Salesforce’s advanced data activation platform built to power unified, AI-ready business operations. Formerly known as Data Cloud, it centralizes fragmented enterprise data into a single trusted ecosystem. Its Zero-Copy integration model allows companies to connect directly to existing data warehouses like Snowflake, Databricks, and Google BigQuery without moving data. This architecture eliminates duplication while preserving real-time access to critical information. Data 360 ingests and harmonizes diverse data types, including transactional records, customer interactions, documents, and images. Intelligent identity resolution matches customer records across systems to create unified profiles. Governance tools ensure secure, policy-based data management and compliance. The platform enables dynamic segmentation, predictive analytics, and calculated business metrics. Real-time triggered flows allow organizations to automate actions based on insights. Data can be activated across marketing, service, sales, and advertising platforms. As the backbone of Agentforce, Data 360 provides context-rich intelligence to AI-driven workflows. It transforms enterprise data into a scalable, actionable foundation for growth and innovation.

OneTrust provides a holistic Data & AI Governance solution that unifies insights from various sources, including data, metadata, models, and risk assessments, to develop and execute robust policies for data and artificial intelligence. This platform not only accelerates the approval workflow for data products and AI systems, promoting quicker innovation, but also assures business continuity through continuous monitoring of these systems, which aids in maintaining compliance with regulations and effectively managing risks while reducing application downtime. By centralizing the creation and enforcement of data policies, it makes compliance processes easier for organizations. Additionally, the solution incorporates vital features such as systematic scanning, classification, and tagging of sensitive data, ensuring comprehensive governance across both structured and unstructured data environments. It also promotes responsible data usage by implementing role-based access controls in a solid governance framework, which ultimately improves the integrity and oversight of data management practices. Moreover, this solution provides organizations with the tools needed to adapt to evolving regulations, ensuring that they remain proactive in their governance efforts.

Expireon is a cloud-centric solution tailored for information governance and archiving, enabling organizations to maintain full control over their data while steering clear of vendor lock-in by preserving content in its original formats and allowing seamless transitions to other systems. This platform facilitates quick migration from legacy archiving systems, incorporates integrated workflows for efficient data transfer, and guarantees a complete chain of custody for each asset, making it ideal for substantial transformation projects. It easily integrates with crucial data sources like Microsoft Teams, Slack Enterprise Grid, Exchange Online, OneDrive, SharePoint, and email/SMTP journals while ensuring the preservation of essential metadata, edits, deletions, attachments, and hyperlinks in a legally defensible manner. Expireon provides a balanced approach to long-term data retention, smart data disposition, and immediate access for e-discovery, enabling organizations to eliminate irrelevant or redundant data, often referred to as “ROT,” which ultimately reduces review costs. Furthermore, the platform's intuitive interface and powerful features make it an appealing choice for businesses looking to improve their data management processes and achieve compliance with regulatory standards. As organizations increasingly prioritize data governance, Expireon stands out as a vital tool to streamline these efforts.

The Information Governance Suite comprises a range of tools designed to assist organizations in efficiently discovering, classifying, and improving their information resources, regardless of the systems in which they reside. This comprehensive suite features several key components: .discover, which interfaces with various information systems to index and classify both structured and unstructured data assets; .policy, which enables the formulation of comprehensive lifecycle policies for the retention and disposal of information; .preserve, which facilitates the retention and eventual disposal of digital assets as they approach the end of their lifecycle; and .process, which streamlines content-related tasks such as categorization to aid record teams in managing their growing responsibilities. By leveraging these tools, organizations can enhance their information governance practices and ensure compliance with regulatory requirements.

Smart Threat Detection. Accelerated response time. Active Directory is responsible for the majority, approximately 98%, of all security vulnerabilities. Almost all of these vulnerabilities are linked to data breaches within enterprise data storage systems. Our innovative blend of comprehensive auditing, anomaly detection, and real-time alerting, along with instantaneous data discovery and classification, streamlines the process of identifying, prioritizing, and examining threats. Safeguard sensitive information from unauthorized users and compromised accounts. Our cutting-edge technology empowers you to recognize and analyze data threats to your critical information like no other provider can. The integration of data classification with data discovery enhances threat detection, enabling thorough examination of all events, alterations, and actions within their context. You gain full visibility into Active Directory, Group Policy, File Servers, Office 365, NetApp, SharePoint, and cloud storage solutions like Box and Dropbox. Security threats can be identified and addressed ten times faster, allowing Active Directory to facilitate immediate tracking and investigation of threats as they emerge. This comprehensive approach ensures that your organization remains vigilant and protected against evolving security threats.

Leveraging AI-driven classification can significantly improve your cross-channel Data Loss Prevention (DLP) efforts. The Proofpoint Intelligent Classification & Protection system employs artificial intelligence to effectively categorize your essential business information, thereby streamlining your organization's DLP initiatives by suggesting actions based on identified risks. Our solution for Intelligent Classification and Protection allows you to gain insights into unstructured data more efficiently than conventional methods. It utilizes a pre-trained AI model to classify files in both cloud and on-premises storage systems. Furthermore, our dual-layer classification approach provides critical business context and confidentiality levels, enabling you to safeguard your data more effectively in the increasingly hybrid landscape. This innovative method not only enhances security but also promotes better compliance within your organization.