List of the Top Document Management Software in 2025 - Page 7

Established in 2013, Circularo is a global leader in digital transformation, providing secure eSigning, paperless workflows, and intelligent document management for enterprises, government entities, and financial institutions. With hubs in Europe, the Middle East, and Oceania, we empower organizations to modernize operations, enhance collaboration, and reduce paperwork through cutting-edge technology and compliance-ready solutions. Our platform is trusted by industry giants such as EMAAR, MBME, Canon, Apparel Group, Bahri, Abu Dhabi Islamic Bank, alongside government agencies (TDRA, Sharjah Digital Government, Digital Dubai, RTA) across the UAE and beyond. Circularo’s regulatory-approved eSignature solutions, recognized by TDRA and other certification bodies, ensure that digital transactions are legally binding, highly secure, and effortlessly simple. Key features include: - Legally valid eSigning with audit trails and compliance with international standards - End-to-end document management with version control, access permissions, and metadata tagging - Workflow automation to streamline approvals and accelerate decision-making - Seamless integrations with Microsoft Office, Google Workspace, Dropbox, UAE PASS, Nafath, and custom REST API options Whether you are a fast-growing business, a multinational enterprise, or a government agency, Circularo helps you simplify, secure, and scale your digital document workflows - one eSignature at a time. Circularo is redefining how businesses and governments go paperless with secure, intuitive, and legally binding eSigning and document workflow solutions. From fast-tracking contract approvals to ensuring seamless digital correspondence, we help organizations reduce paperwork, save time, and boost efficiency - all while ensuring full compliance with international and regional regulations.

Axelor is a customizable Open Source ERP, CRM, and BPM solution that features over twenty business applications. It boasts a sleek modern design paired with user-friendly navigation. This innovative management tool is designed to provide both simplicity and efficiency, making it easy for users to operate. Axelor stands out due to its exceptional flexibility, offering a fresh approach to business management. With its built-in BPM capabilities, you can swiftly adapt to changes in your business environment with minimal configuration and little custom development required. This adaptability empowers organizations to stay agile and responsive to evolving demands. Overall, Axelor not only streamlines operations but also enhances overall productivity.

Orangedox allows you to effortlessly establish virtual data rooms that synchronize directly with your Google Drive folders with just one click. Safeguard your documents from unauthorized sharing or forwarding while keeping a record of each time they are accessed. This platform simplifies the management of financial due diligence, fundraising efforts, investor relations, and investment oversight. Users can create an unlimited number of files and storage spaces, while sharing access with up to 500 participants in each room. Key Distinctions The integration with Google Drive is seamless: You can create data rooms directly from your existing Google Drive folders, ensuring that your rooms are continuously updated in sync with your Google Drive. There is no need to transfer files to another application, and it is also compatible with Google Workspace, allowing you to remain within the familiar environment of Google Drive or Gmail for all your needs. This level of convenience makes Orangedox a highly efficient choice for managing sensitive information.

Cost-Effective Document Management Solutions Transitioning to a digital office setup will help eliminate the need for paper while streamlining various processes. The document management software from SearchExpress enables the sharing of not only scanned documents but also eForms, as well as Word and Excel files. Employees have the flexibility to access crucial documents from their smartphones, tablets, or PCs, enhancing overall productivity. Harnessing the Power of Machine Learning With SearchExpress, manual data entry can be replaced by Artificial Intelligence, significantly reducing human error. The software utilizes pre-trained Microsoft Machine Learning AI to automatically extract invoice details without requiring any additional training. Streamlining Document Management SearchExpress provides advanced search capabilities and document workflows that help automate business operations, ensuring that team members have timely access to necessary information. The innovative SearchExpress Voice Digital Assistant, known as Cyber Express (TM), facilitates voice-activated queries, allowing users to access their business’s data effortlessly. This smart speaker and smartphone assistant enables users to ask questions verbally and receive spoken answers regarding their business information, enhancing accessibility and convenience. SearchExpress is available in both cloud-based and on-premises formats, offering flexibility to meet varying business needs.

A comprehensive array of financial analysis and strategic planning tools is essential for navigating your business toward success. To formulate effective strategies, it is crucial to have a single source of truth regarding your company's data. Relying on multiple platforms to gather financial information can obscure your overall perspective. Maus offers an all-in-one suite designed to enhance your financial analysis and business planning, allowing you to gain a clearer understanding of your organization. By utilizing a unified data source, you can develop strategies that are grounded in specific data and yield actionable insights. This cohesive vision for your company will serve as a roadmap for achieving future goals. Moreover, you'll need to devise thorough plans that extend over the next five years, outlining your growth trajectory. With Maus, you can craft comprehensive business plans, conduct analyses to pinpoint growth opportunities, and engage with individuals who can steer you toward exciting new ventures. This holistic approach not only fosters clarity but also empowers you to make informed decisions for sustained success.

The Onfinity All-in-One ERP system represents a state-of-the-art, AI-enhanced solution that provides the most extensive community edition on the market. Tailored for small to medium-sized enterprises, Onfinity Community is designed for straightforward installation and user-friendly navigation, making it the perfect ERP solution for businesses of this size. Within Onfinity Community, you'll discover a variety of features, including: - Financial Management - Budgeting and Controlling - Human Resource Management - Inventory Management - Manufacturing - Purchasing - Order Management - Project Management - Asset Management - Customer Relationship Management - And more options available Additionally, community users benefit from ongoing updates and patches, guaranteeing that they always have access to the latest features and enhancements to improve their operational efficiency. This commitment to constant improvement makes Onfinity Community not only a practical choice but also a forward-thinking investment for businesses aiming for growth.

FlinkISO's Quality Management System (QMS) stands out as a highly favored software option for small and medium enterprises. It seamlessly integrates with ONLYOFFICE editors, enabling users to design personalized HTML forms that meet the specific needs of their QMS documents. Remarkably, you can develop your own QMS without needing any coding skills or technical expertise. The software comes equipped with various essential modules, including Audit Management, Customer Complaints, Document Management, and Change Control, among others. Additionally, the intuitive drag-and-drop feature allows for easy incorporation of custom business rules, email notifications, and supplementary HTML fields. FlinkISO offers versatile and budget-friendly payment plans for both on-premise and cloud-based applications. Users opting for the cloud version benefit from a generous 45-day free trial, while the on-premise version is priced at USD80 per month. This combination of features and affordability makes FlinkISO a compelling choice for businesses looking to enhance their quality management processes.

Process Street is an innovative platform designed for managing processes within teams. It enables teams to collaborate on their essential workflows and convert them into efficient no-code automation solutions. By streamlining these processes, teams can enhance productivity and ensure consistency in their operations.

BIS Safety Software delivers a comprehensive suite of compliance and learning management tools tailored for professionals in the Environment, Health, and Safety sector. This cloud-based solution includes features such as Training Record Management, Classroom Calendar Management, a Training Matrix, Online Learning Management, and Digital Folders. Additionally, the software is equipped with online forms for conducting site inspections and facilitates incident management, preventive maintenance, and competency evaluations, thereby enhancing overall safety management processes. Its versatile applications make it an essential resource for organizations aiming to streamline their safety protocols and training initiatives.

Experience unparalleled document management capabilities through high-speed, lightweight APIs tailored for .NET Standard 2.0 and Java, perfect for enterprise applications. Effortlessly create, open, modify, and save various file types, including spreadsheets, images, PDFs, and DOCX formats. Generate extensive spreadsheets, Word documents, images, and PDFs in no time. The platforms for Excel, Word, and Acrobat operate independently. These solutions are compatible across Windows, Mac, and Linux environments, with deployment options available for Azure and AWS Lambda. Introducing the latest features in GrapeCity Documents v5: - Comprehensive support for .NET 6 - Enhanced SVG functionality for GrapeCity Documents in PDF and Imaging - Capability to print PDF documents on Windows using GrapeCity Documents for PDF - Improved user interface for GrapeCity Documents PDF Viewer - Numerous additional enhancements to improve user experience!

Kizeo Forms is an innovative mobile application designed to enhance the efficiency of data collection for businesses across various sectors. Whether your focus is in construction, real estate, healthcare, or any other field that demands on-site data gathering, Kizeo Forms offers an all-encompassing platform for creating, tailoring, and overseeing digital forms without hassle. Notable Features: Tailored Forms: Utilize our intuitive form builder to craft forms that align with your specific business requirements, incorporating fields for text, images, GPS data, signatures, and more. Offline Capability: Capture data in areas with no internet connectivity, with automatic synchronization once you're back online. Instant Data Sharing: Quickly disseminate collected information to your team, clients, or back-office systems, fostering enhanced collaboration and informed decision-making. Robust Integration: Effortlessly connect with a variety of third-party applications and platforms such as Google Sheets, Microsoft Excel, and various cloud storage services. Streamlined Workflows: Optimize data handling and workflows to conserve time and minimize mistakes, allowing for the effortless generation of custom reports and email alerts. Data Security and Compliance: Protect your information with cutting-edge security measures while adhering to industry regulations, ensuring peace of mind for your data management needs. Additionally, Kizeo Forms continually evolves to meet user demands and enhance the mobile data collection experience.

In the modern business landscape, the capability to swiftly create, manage, and approve documents is essential for achieving success. Enter S-Docs, a premier platform for document operations that serves a wide range of organizations, from emerging startups to established global companies, enabling them to scale effectively. With its user-friendly document automation and e-Signature features, S-Docs facilitates not only secure document creation and signing but also the transformation of workflows into more efficient processes. Moreover, S-Docs goes beyond mere automation; it equips businesses to foster process transformation, boosting productivity, speeding up successes, and improving customer satisfaction. With a design that integrates smoothly into existing systems, S-Docs empowers teams to swiftly create, manage, and disseminate vital information, paving the way for operational excellence in an expedited manner. Applicable across various sectors such as finance, healthcare, and retail, S-Docs is tailored to satisfy the specific needs of each industry. As organizations explore their potential, one must consider how adopting innovative document operations can redefine the future trajectory of their business. The integration of such solutions could prove to be a game-changer in achieving long-term success.

Comprehensive document lifecycle management allows for the oversight of any electronic document, including files from Microsoft Office like Word, Excel, and PowerPoint, as well as PDFs and designs from AutoCAD and SolidWorks. This system facilitates the controlled release of documents, encompassing new submissions, revisions of existing files, and the retirement of outdated documents while ensuring that all necessary approvals are meticulously documented. It is essential to capture electronic signatures for authenticity and to send email notifications to alert reviewers of any changes. To enhance organization, electronic documents can be categorized by type, department, and ownership, with related documents grouped together for easy access. Additionally, training requirements are adapted with new document releases to ensure compliance. User management involves defining passwords and permissions tailored to individual roles, and the system generates straightforward and effective reports to assess the performance of the document management process. Users have the option to install the system on their local server or to utilize our Cloud QMS solution for greater flexibility. Furthermore, training records are managed by explicitly outlining job descriptions and responsibilities, and for documents under revision control, specific training requirements are established based on both the position and the individual employee, ensuring that all personnel are adequately prepared for their roles. This comprehensive approach to document management not only streamlines processes but also enhances overall organizational efficiency.

PleaseSign: Revolutionizing Secure Digital Signing PleaseSign is a reliable, cloud-driven electronic signature solution crafted to facilitate the signing of documents for enterprises of varying scales. Proudly Australian-owned and developed, it offers an effortless method for managing document workflows through its user-friendly interface, allowing users to easily upload files, designate signature areas, and dispatch them for secure electronic signatures. With PleaseSign, the process of signing documents takes just minutes, thereby enhancing efficiency and boosting productivity for businesses. Noteworthy Features: * SOC 2 AICPA Certification * Secure and Private Sovereign Document Storage * Customizable Plans * Dependable Customer Support Take advantage of a 30-day complimentary trial to explore all premium functionalities and discover how PleaseSign can elevate your business operations. Don’t miss out; experience the benefits for yourself today!

Integrating Dynamics CRM with The Portal Connector can significantly enhance your customer service experience. By seamlessly linking Microsoft Dynamics CRM and Dynamics 365 to a secure and customizable online portal, you can elevate the quality of service you provide to your customers. This user-friendly solution eliminates the need for any coding or complex programming. The Portal Connector boasts several key benefits, such as the ability to host your portal either online, in the cloud, or through a third-party provider. It is compatible with various versions of Dynamics CRM, including 2011, 2015, 2016, and Dynamics 360. Moreover, all data from CRM, including Custom Entities, is accessible for your portal solution. One license grants you access to unlimited Development, Testing, and User Acceptance Testing environments, which is a great advantage for businesses. The Portal Connector's design prioritizes ease of use, ensuring that no coding skills are necessary for implementation. End users have the convenience of authenticating into your portal through popular social media platforms like Facebook, LinkedIn, and Twitter. Additionally, developers benefit from an open API, allowing for extensive customization of every aspect of the solution. Ultimately, this combination empowers businesses to deliver a more responsive and tailored customer service experience.

Tilapia WHMIS offers a straightforward and free tool that allows users to create and print labels adhering to WHMIS standards. Compliance with WHMIS regulations is vital for businesses throughout Canada, as these standards are enforced by various health and safety bodies at both provincial and territorial levels, alongside the federal Labour Program in specific cases. To ensure that employees receive the necessary safety information and training for the safe management of hazardous materials in their environments, health and safety inspections, commonly referred to as audits, are conducted. The Globally Harmonized System (GHS) is an international framework aimed at standardizing the classification and communication of hazardous materials across different nations. In 2015, WHMIS underwent revisions to integrate elements of the GHS, thereby enhancing the safety protocols and understanding related to hazardous substances in Canadian workplaces. These revisions indicate a dedication to advancing safety measures and improving the communication of risks associated with hazardous materials, ultimately fostering a safer work environment for all employees. By prioritizing these updates, organizations can better prepare their workforce to handle potentially dangerous materials responsibly.

Pipefile streamlines the collection of essential documents, whether personal, financial, or otherwise, for business professionals, enhancing operational efficiency and ensuring a seamless workflow. By offering the option to create comprehensive checklists or maintain necessary flexibility, Pipefile caters to various organizational needs. You can easily save your templates to expedite requests for standard forms while avoiding the inconvenience of requiring usernames or passwords. With integrated reminders, you can rest assured that your documents will be submitted on time, as Pipefile handles all communications with your clients, allowing you to focus on other tasks while waiting for the necessary submissions. You will receive an email notification when all documents are ready, making it easy to download them directly from Pipefile or sync with your preferred cloud storage solution. Your data security is a top priority, with all files safeguarded using 256-bit AES encryption. Additionally, we offer custom PGP key management, giving you full control over your sensitive information. With Pipefile managing the document collection process, you can enjoy the peace of mind that comes from knowing your crucial documents are securely handled, while also benefiting from the efficiency and convenience of the system. This means you can devote more time to your core business activities, confident in the knowledge that your document management needs are being expertly taken care of.

Zendoc represents a cutting-edge document automation solution designed to enhance business workflows through actionable insights. Founded by tech entrepreneur Laurent Lathieyre and senior software engineer Olivier Colle, Zendoc emerged from a team of experienced professionals and received support from Techstars Seattle, a global leader in innovation and investment. Our goal is to simplify the process for teams to locate their documents, access necessary information swiftly, and stay on top of their responsibilities. With a user-friendly interface, no-code features, and seamless integrations, Zendoc empowers teams to turn every document into actionable data, thereby restoring control and visibility during crucial moments. The capabilities of Zendoc include the ability to: Effortlessly find and retrieve documents. Facilitate collaboration among team members for contract management, organization, and viewing. Integrate seamlessly with popular applications, enhancing overall productivity and efficiency.

Our electronic content management solutions and cloud storage document management software enable your business to enhance workflow efficiency while securely arranging and ensuring quick access to all your documents. Experience firsthand the simplicity and effectiveness of our document management software by scheduling a free demo today! Don’t miss the opportunity to transform your document handling processes!

AirManual simplifies the integration of checklists with detailed guidance for each step, making it perfect for training and routine tasks. This platform enables teams to effectively document their procedures, training sessions, and onboarding processes. With a focus on user-friendliness and complimentary consulting services, AirManual assists you in identifying and tackling your most urgent challenges. Users experience enhanced quality of life, accelerated growth, and the luxury of extended vacations due to the efficiencies gained. It serves as a centralized hub for all documentation, processes, and training materials, ensuring your team can easily access the information they need to independently resolve issues. AirManual is adaptable for all types of teams, allowing you to start with the most critical areas and expand as required. The problem of outdated documentation is eliminated, and your team can effortlessly review usage and gather feedback. New users of AirManual are eligible for free consulting, helping them to accelerate their progress and sidestep typical obstacles. Ultimately, AirManual empowers teams to work smarter and achieve their goals more efficiently.

By utilizing an aesthetically pleasing interface, you can craft a remarkable experience for your clients. Efficiently handle client inquiries, dispatch briefs and proposals, and secure client approvals all from one location. Seamlessly integrate all your preferred applications within the same interface, eliminating the need for constant app switching. Your intelligent documents will be easily accessible through this singular platform, where you can store all client content requests, briefs, proposals, Statements of Work (SoWs), status updates, approval requests, and more. Each document can include actionable items, ensuring clients see a summary of the tasks they need to complete. This approach not only helps clients meet their deadlines but also allows them to utilize the applications you already have in place. Whether it’s Figma prototypes, Airtable bases, or Trello boards, everything can be included. Additionally, you can incorporate client testimonials into your case studies and repurpose them in any proposal, enhancing your credibility and appeal. This streamlined process empowers you to maintain organization and professionalism in all client interactions.

Dot Compliance has introduced the first ready-to-use Quality Management Solution integrated with the Salesforce.com platform. This innovative solution encompasses a comprehensive array of pre-configured eQMS and compliance processes, allowing clients to implement it swiftly and affordably. Included in the Dot Compliance offerings are complete project validation services alongside product validation packages. Their solution stands out as the most economical option for quality and compliance management in the industry, empowering users to deploy adaptable and scalable solutions without delay. Key quality processes such as Document Management, Training Management, CAPA, Audits, Customer Complaints, Change Management, and Supplier Quality can be automated effortlessly. Furthermore, the solution is designed to be fully configurable and supports seamless integration, which makes it easy for customers to tailor the system to meet their unique specifications. By prioritizing user needs, Dot Compliance ensures a smooth transition and effective management of quality across various operations.

Your e-Locker is an innovative cloud-based document management solution designed to streamline your document organization with features like a predefined structure, sorting by financial year, alerts for expiration, and user management capabilities, among others. This powerful tool addresses all your document-related challenges, enabling you to securely store and oversee both personal and professional documents in one centralized platform. Among its standout features are: A Predefined Structure – This functionality helps you save time by efficiently organizing your files. User-Friendly Upload – Effortlessly upload documents with a single click or by simply dragging and dropping them into the system. User Management – Easily add team members and control their access permissions based on their roles. Robust Multi-layered Security – The platform incorporates various security measures to maintain a safe and secure environment for your documents. Timely Alerts – Ensure you never miss important deadlines with automatic reminders. Dedicated Taxation Feature – This component simplifies interactions with government tax agencies, making it easier to manage all related legal documents. With these comprehensive features, Your e-Locker not only enhances efficiency but also provides peace of mind in document management.

ENSUR serves as an advanced document and specification management software, designed to automate the handling and workflows associated with various documents. By integrating this tool into your operations, you can enhance the efficiency of your business processes while also elevating your quality control standards. Additionally, ENSUR functions as a secure repository that meticulously organizes and stores essential business documents. The software boasts a comprehensive suite of collaboration tools, version control, corrective and preventive actions, training modules, incident tracking, reporting capabilities, and numerous other features to support diverse organizational needs. Offered in both validated and non-validated formats, ENSUR assists organizations in adhering to and surpassing critical regulatory compliance standards, including those set forth by the FDA, ISO, GxP, and OSHA. Users have the flexibility to deploy ENSUR either on-premises within their secure networks or through the DocXellent Managed Cloud, ensuring robust security and GxP compliance. This versatility makes ENSUR an ideal solution for businesses seeking to bolster their document management processes while maintaining regulatory standards.

Findentity serves as a comprehensive management system for documents, customers, tasks, and dictation, ensuring high efficiency. It stands out as a forward-thinking solution for managing office operations. This software boasts a modular design that allows for easy customization according to the specific requirements of your organization or business. The core module, known as Findentity, encompasses robust data management capabilities alongside advanced user management features. Users can establish profiles for clients, customers, files, books, and various other entities. Additionally, it offers seamless data synchronization with popular applications such as MS Office and SAP, while also supporting legal software like RA-Micro and AnNoText, as well as medical programs including CGM M1 and MediStar. With features like Document Management System (DMS), Customer Relationship Management (CRM), speech recognition, dictation, RFID, and barcode capabilities, Findentity is equipped to handle diverse needs. Thax Software, a prominent player in Germany's market for dictation devices and headsets, has successfully sold over 40,000 licenses along with numerous dictation devices and headsets, highlighting the growing demand for efficient management solutions.