List of the Top 21 Expense Report Software for Microsoft Excel in 2025

Sage Intacct stands out as a leading cloud-based financial management solution tailored for businesses on the rise. This software encompasses a wide array of functionalities, such as essential financial operations, accounts payable and receivable, cash flow management, and the ability to consolidate multiple entities. By automating vital financial tasks, it significantly boosts both efficiency and accuracy. Users can access real-time financial data through user-friendly and customizable dashboards, which aids in making informed, data-driven decisions. Moreover, Sage Intacct integrates effortlessly with a variety of business applications, providing a cohesive overview of operations and promoting data consistency and teamwork across different departments. Its advanced reporting and analytics features empower users to create comprehensive financial reports, monitor essential performance metrics, and derive valuable insights into their financial health. Scalable and dependable, Sage Intacct is trusted by numerous organizations globally. It adeptly manages complex organizational frameworks with its multi-entity management capabilities, ensuring smooth consolidations and inter-entity transactions. The cloud-based architecture guarantees ongoing updates and innovations, keeping financial management tools relevant. Additionally, with its award-winning customer service, Sage Intacct equips businesses to enhance their operational efficiency and financial clarity, ultimately driving growth and success.

Expensya is a cloud-based software designed for managing expenses, streamlining the process for professionals to oversee their business expenditures efficiently. This innovative tool tackles challenges related to mobility and automates various expense-related tasks. Users of Expensya can handle a wide array of expenses, including online transactions, general costs, expense reports, remote work expenses, Per Diems, and mileage claims, among others. The ultimate goal is to provide a comprehensive, user-friendly, and scalable solution that meets the diverse needs of businesses everywhere. By focusing on these aspects, Expensya aims to enhance financial management and support organizations in their growth.

Manage your expenses, settle bills, and create invoices seamlessly. Easily receive payments, organize trips, and oversee company credit cards, all within a single application designed for comprehensive pre-accounting tasks. Expense Management – Utilize SmartScan to capture receipt images for effortless expense reporting, approvals, next-day reimbursements, and seamless integration with your accounting software. Expensify Card – Experience the ultimate business card that simplifies expense reporting and streamlines the reconciliation process for corporate cards. Bill Pay – Forward your vendor invoices to Expensify for hassle-free tracking and approval automation. Invoices – Effortlessly generate and dispatch invoices while collecting payments and ensuring synchronization with your accounting system. Travel – Plan your trips, including flights and accommodations, by consulting with Concierge, your dedicated travel assistant. Personal Payments – Easily share expenses, request payments, and communicate with friends, making Expensify.cash an excellent starting point for managing your finances. With these features, you'll find that your financial management is not only simplified but also more efficient than ever before.

Zoho Expense is an intuitive and cost-effective application designed for managing and tracking expenses. Developed by Zoho Corporation, a global leader in business software solutions, this platform simplifies the process of expense reporting and enhances monitoring capabilities. It enables users to automate the recording of expenses, thereby making the approval workflow more efficient. Additionally, users can maintain oversight of their spending while gaining enhanced visibility. Key functionalities include expense analytics, the ability to import credit and debit card transactions, and the convenient feature of scanning receipts automatically. Furthermore, it offers customizable report fields and supports multiple currencies, making it a versatile tool for businesses operating in various financial environments. With its user-friendly interface, Zoho Expense ensures that expense management is not only straightforward but also effective for organizations of all sizes.

Enhance your expense management workflow from collecting receipts to reimbursing employees with SAP Concur Expense. This top-tier cloud-based platform for managing travel and expenses enables finance leaders to effectively monitor travel-related expenditures and cash flow. Created with user-friendliness in mind, SAP Concur Expense streamlines receipt collection, implements spending policies, and makes the processing of expense reports straightforward, ensuring that businesses can make informed decisions backed by accurate and timely information. The generation of expense reports becomes a breeze, as entries from credit cards, selected vendors, and uploaded receipt images are automatically integrated into Concur Expense. Employees can conveniently input transaction details, capture images of their receipts, and submit their expenses for reimbursement, while managers can swiftly review and approve these submissions. Moreover, the system enhances efficiency by automatically populating expense reports with digital receipts from a variety of services including airlines, hotels, restaurants, and ground transportation, ultimately providing a holistic approach to managing expenditures. By utilizing SAP Concur Expense, organizations can significantly improve their financial oversight, streamline their processes, and elevate overall efficiency in expense reporting, fostering a culture of accountability and transparency within the company.

Consolidate your receipts, bills, and invoices in a centralized location for easy access. With the ability to quickly locate and archive your receipts, the receipt scanner simplifies the task of managing paper clutter. This functionality will enable you to maintain better control over your financial situation. By digitizing your receipts, you ensure they are readily available whenever necessary. We can even capture every item listed on those receipts for comprehensive tracking. Moreover, you can access your documents securely from any mobile device using your credentials, ensuring their protection in case your phone suffers damage. You have the option to send documents in various formats, including PDFs, JPEGs, or as an Excel spreadsheet containing your receipt data. Converting receipts and bills into an Excel (or Numbers) spreadsheet enhances the process of organizing and reconciling expenses. This transformation significantly streamlines tasks such as expense reporting, tax preparation, and filing, making them more manageable than ever before. Utilizing spreadsheets allows you to categorize every expenditure and calculate totals for the entire year, providing a clearer overview of your financial health. In this way, you can stay organized and informed about your spending habits.

Emburse offers a suite of highly reliable and effective financial automation tools recognized globally. Among its offerings is Emburse Expense Professional, designed to enhance the workplace experience while delivering solutions for expense management, accounts payable, and business travel tailored for expanding businesses. This innovative platform not only automates various business functions but also prioritizes exceptional customer support and efficiency. By simplifying report generation for employees and expediting the approval process, it significantly eases the workload for accounting teams regarding reimbursements and reporting. Recognized by IDC as a Leader in expense management, Certify, a part of Emburse, is trusted by over 4,000 organizations, including notable names such as Boot Barn, H&R Block, and Virgin Galactic, effectively optimizing processes related to expenses, purchases, and travel arrangements. With its robust features, Emburse Expense Professional sets a new standard for financial automation in the corporate environment.

Digital CFO serves as an automated ERP accounting software designed for financial management and reporting, functioning independently of business size or industry. IDOS facilitates real-time and precise transaction processing, ensuring that the data generated is immediately accessible for all reporting and analytical purposes. This software is suitable for a diverse range of businesses, from small and medium-sized enterprises to large multinational corporations with various branches or operational segments. Notably, IDOS is trusted by two of the Big 4 Global Accounting and Audit firms for their accounting, financial management, and reporting needs. One of the standout features of IDOS is its capability to enhance business interactions within their operational ecosystems, offering a digital portal for customers, vendors, and bankers to engage and transact with the business in real time. For further details and inquiries, we invite you to reach out to us. Using IDOS can streamline your financial processes and improve collaboration with essential stakeholders.

Payhawk's corporate Visa cards enable you to streamline manual tasks, boost productivity, and expedite the growth of your business. Become part of a global network of 32 finance teams that rely on our unified solution for their financial needs. Experience the benefits of a system designed to enhance your operational efficiency.

N2F is compatible with all types of ERP and accounting software, seamlessly integrating by automatically inputting entries into your accounting system. It facilitates efficient analytics and calculates recoverable VAT, while supporting multi-country operations, one-off or recurring advance payments, and travel requests, all in 11 languages. Everything you need is included, ensuring no hidden fees or surprises! Say goodbye to the monotonous data entry at the end of each month by completing your expense reports online, and never misplace another report again—simply take a photo and let N2F auto-fill the necessary details. Moreover, it saves you from the hassle of calculating recoverable taxes, and effortlessly automates the import of expense reports into your accounting software, streamlining the management of employee expense reports significantly. Experience a more organized and efficient approach to expense management with N2F’s user-friendly features.

ExpenseIn is an all-in-one software solution designed to handle expense management, available on both web and mobile platforms, and suitable for businesses of varying sizes. With the mobile app, employees can securely upload their expenses while adhering to HMRC regulations, and they have the convenience of capturing photos of receipts for easy digital storage. This system optimizes the expense reporting workflow by automating compliance with established policy guidelines and notifying employees of any missing information before they submit their expenses. Furthermore, it integrates smoothly with other financial software, allowing for quick imports of credit card transactions to enhance overall financial oversight. By simplifying the expense reporting procedure, ExpenseIn ensures an efficient and user-friendly experience for everyone involved, ultimately helping organizations maintain better control over their spending. Its user-centric design promotes transparency and accountability within the expense management process.

Haslle represents a cutting-edge solution for managing spending, fostering effective collaboration among teams. This platform allows organizations to efficiently track budgets, purchases, and subscriptions by leveraging advanced payment cards. Users can create a virtual bank account, making spending management more straightforward. The system facilitates the approval processes for budgets, purchases, invoices, and subscriptions, and it provides options for both virtual and physical cards to streamline procurement activities. Moreover, Haslle enables users to compile data, receipts, and invoices, thereby enhancing their analytical skills and decision-making processes. It integrates smoothly with existing accounting and ERP systems, allowing approvals to be managed conveniently on mobile devices. This mobile functionality ensures that users can swiftly authorize financial transactions using readily available information. By equipping teams with the tools to make knowledgeable decisions, Haslle aids in refining purchasing strategies over time. Organizations benefit from the ability to choose vendors and consolidate invoices, which can lead to substantial discounts across various departments. Additionally, with intelligent company cards that track expenses, the burden of collecting receipts is significantly reduced, simplifying the overall financial management for businesses. Consequently, teams can devote more time to strategic initiatives while ensuring rigorous oversight of their spending. This efficiency not only enhances operational effectiveness but also fosters a culture of accountability within the organization.

Keep a close eye on your business spending while also managing tax documentation to reduce your tax liabilities. You can easily generate expense reports and safely store digital versions of all your receipts, giving you peace of mind for any potential audits. Simply take a photo of your physical receipts, and you can trust us to handle your bookkeeping needs. All your financial information will be organized in one easy-to-access location, enhancing your convenience. Advanced features allow you to create comprehensive expense reports for tax-related purposes. You can either capture images of your paper receipts or forward your digital receipts through email. The Foreceipt app intelligently scans these receipts, logging expenses into your financial records without hassle. In addition, you can document your invoices to monitor your income effectively. Expense reports can be shared in Excel or PDF formats with your accountant, or you can use them directly for tax filing. Each receipt image is securely saved, making you well-equipped for any audit situations. We have recently added specific business expense categories designed for users in the U.S. and Canada, ensuring that your year-end expense summary meets tax-filing requirements seamlessly. Furthermore, the app allows you to tailor categories to better fit your individual business needs. With these innovative features, handling your business finances has become more streamlined and efficient than ever before, allowing you to focus on your core operations. This level of organization not only simplifies your financial management but also empowers you to make more informed decisions.

Experience the benefits of innovative corporate cards, efficient next-day payment processing, and an attractive 4% interest rate all through a singular, streamlined platform designed for Canadian businesses. Float's state-of-the-art corporate cards allow you to effortlessly manage, monitor, authorize, and reconcile expenses in both CAD and USD. Eliminate the fees tied to USD transactions while enjoying complete financial oversight, no matter the currency. With Float, you have access to both physical and virtual cards that come with customized spending controls and real-time reporting to enhance your organization's expenditure management. You'll benefit from instant notifications, enabling you to easily text, email, or upload receipts right after each purchase. Boasting an unlimited number of virtual cards for vendors and employees, you can maintain rigorous control by funding cards only as needed. Additionally, you have the power to set spending limits, as well as the option to pause or cancel cards at any moment to avert unauthorized spending. Each transaction made with a Float card automatically generates receipts and categorizes them with pertinent GL codes, tax codes, vendors, and other critical details, ensuring meticulous financial tracking. This all-encompassing strategy not only streamlines expense management but also equips businesses with the insights necessary to make sound financial decisions with confidence, ultimately fostering a more effective financial environment. By utilizing Float, companies can enhance their operational efficiency and gain a competitive edge in their financial practices.

Advataxes offers a specialized digital accounting platform designed to oversee employee expenses while adhering to current QST regulations for sizable organizations. This innovative solution empowers users to effectively reduce sales tax risks, thereby decreasing the likelihood of expensive errors that could adversely affect revenue. With its ability to integrate seamlessly with other systems, Advataxes provides a wide variety of accounting categories and export features. Moreover, the platform is easily accessible on mobile devices, enabling users to create expenses, take pictures of receipts, and file their expense reports from anywhere. This adaptability guarantees that financial management remains both efficient and user-friendly, catering to the needs of modern businesses. The focus on mobile accessibility highlights the platform's commitment to enhancing user experience and streamlining financial processes.

SutiExpense, a product of SutiSoft, is an innovative cloud-based expense management solution designed to help businesses track their spending, arrange online travel, enforce budgeting policies, manage approval workflows, collect receipts, and categorize expenses by project. Its user-friendly interface and adaptable features make it suitable for the diverse reporting needs of different organizations. Furthermore, users can effortlessly create, submit, or approve expense reports through dedicated mobile applications available for both Android and iOS platforms. This tool encompasses essential features such as compliance with VAT, GST, and HST tax laws, project and client cost allocation, currency conversion, receipt matching, and integration with accounting software to facilitate smooth data transfer. Additionally, it provides the functionality to import credit card statements, further enhancing its utility. By offering a comprehensive suite of features, SutiExpense not only improves financial visibility but also simplifies the entire expense management workflow, making it beneficial for businesses of varying sizes and industries.

Sophisticated AI techniques convert invoices and receipts into detailed data sets specifically designed for accounts payable (AP) systems. Integration features guarantee accurate and automated reconciliation of financial information. Leveraging the capabilities of Artificial Intelligence, every field is cross-verified in real time, generating a comprehensive invoice log that enhances AP automation. Discrepancies can be quickly detected prior to processing payables, significantly improving accuracy. Trustworthy data sets, combined with reliable exception scores, enable team members to make quicker and more informed decisions regarding AP management. Advanced business intelligence and reporting tools offer increased visibility into the accounts payable process. By accelerating the payment processing cycle, organizations can benefit from Early Pay Discounts, reduce expenses, and improve cash flow. Furthermore, minimizing processing fees and unforeseen costs while eradicating errors simplifies the payment procedure. The automation of the entire AP cycle, which includes invoice capture, matching, approval, and exception management, also delivers vital analytics that assist organizations in mitigating risks and ensuring vendor compliance. This comprehensive strategy not only boosts operational efficiency but also enhances financial oversight, ultimately leading to stronger overall management of resources. Over time, this results in a more agile and responsive financial operation that can adapt to changing business needs.

PEX stands out as the sole vertically-integrated, full-stack payment platform designed meticulously to enhance spending oversight and expense management, as well as facilitate the distribution of grant program funds and manage rewards cards. Acting as an alternative to traditional corporate cards, PEX offers a variety of prepaid card options—physical, digital, or virtual—all integrated through an easy-to-navigate web interface, mobile app, or API. As a leader in the business prepaid card sector, PEX simplifies the management of expenses, allowing users to effortlessly distribute cards, oversee spending, and eliminate outdated reimbursement processes. It also features real-time reporting capabilities. This cutting-edge solution is perfect for any fund disbursement initiative, whether it's a nonprofit organization disbursing grant funds through reloadable cards or a business establishing a rewards program. PEX not only provides a diverse range of card types for customer and employee incentives but also offers comprehensive tools to manage distribution and gain valuable insights into spending behavior. By leveraging PEX, organizations can streamline their financial operations and foster a culture of efficiency and accountability.

Everything essential for effectively overseeing your HR functions is right at your fingertips. By minimizing the time spent on administrative HR activities, you can dedicate more attention to what truly matters in your organization. Streamlining your HR processes enables you to focus on the development, training, and recruitment of your team. Managing employee absences and vacation time becomes simpler, as employees can submit absence requests at their convenience and track their vacation days directly from their profiles. All pertinent employee documentation and information are centralized, eliminating the need for mailing pay slips or manually updating personal details. You can securely manage all employee records and share necessary company documents without hassle. Sending payslips and other forms to employees can be time-consuming, so having a streamlined process is beneficial. Additionally, you have the capability to generate tailored reports based on your company's data, providing insights into your team's status, structure, and average employee age. This comprehensive approach not only enhances HR efficiency but also empowers you to make informed decisions regarding your workforce.

Agicap consolidates your cash flow management while automating numerous tasks, allowing you to focus on essential areas like analysis and strategic decision-making. It facilitates seamless creation of cash flow forecasts and tracking of your performance against targets. By integrating your bank accounts and business applications, you can effectively visualize your cash position. This efficient method significantly boosts productivity through automated and centralized cash management. Furthermore, you can harness a comprehensive collaborative platform to efficiently aggregate all relevant data. Anticipating cash flow becomes easier at both the consolidated and individual entity levels, which simplifies the management of finances across several banks and business tools. With the functionality to set up automated cash forecasts, you can examine various scenarios to better prepare for future financial circumstances. Tailored dashboards can be crafted to enhance your analysis and reporting effectiveness. Additionally, Agicap automatically categorizes all banking transactions, ensuring that you remain informed by tracking real-time discrepancies between your actual results and forecasts. By developing a reliable forecast, you enable informed decision-making at the most advantageous times, thereby bolstering your financial strategy. Agicap ultimately provides you with essential tools that empower you to optimize your cash flow management efficiently, leading to improved financial health for your organization. This capability not only enhances your day-to-day financial operations but also supports long-term strategic planning.

For small and medium-sized businesses, managing employee leave and absences can quickly become an overwhelming challenge for staff, supervisors, and HR teams alike. Keeple offers a cutting-edge solution for leave and absence management that streamlines the process for various types of leave, such as vacations, sick days, special leave, and parental leave. Our clients consistently praise the software's intuitive interface, which fosters a smooth and efficient experience for all employees involved. Submitting an expense report has never been easier—simply snap a photo, and our software will promptly recognize and extract crucial information like the date, amount, VAT (even when multiple rates apply), vendor details, fuel quantities, meal categories, gratuities, and tourist taxes within just 0.8 seconds! If you oversee mileage reimbursements or per diem allocations, our enhanced expense report module seamlessly incorporates all your allowance rates and leverages Google Maps for automated calculations. With our feature for legal compliance archiving, the need for physical document storage is eliminated, simplifying the management of business expenses significantly. This innovation ultimately frees up valuable time for what truly counts—focusing on the expansion and success of your enterprise. Additionally, Keeple's commitment to ongoing updates ensures that your business stays current with the latest regulatory requirements and user needs.