List of the Top 19 Fax Server Software for Windows in 2025

Medsender offers a comprehensive automation solution for healthcare, featuring HIPAA-compliant faxing, emails, SMS, forms, and signatures, all effortlessly integrated into your electronic medical records (EMR) system. Utilizing cutting-edge artificial intelligence, it streamlines processes by securely managing incoming faxes through a cloud platform that sorts them automatically to the appropriate staff and patient charts. Patients benefit from an easy-to-use interface for filling out forms and sending notes, further enhancing communication and efficiency. With a simple one-click setup, there's no need for traditional fax machines, and Medsender's compatibility with all major EMRs, along with ongoing integration developments, ensures flexibility. Additionally, it can function independently of an EMR, allowing for versatile usage across various healthcare environments. By leveraging the latest AI advancements, we help you minimize repetitive tasks and unnecessary busy work, providing peace of mind. Currently, Medsender successfully handles over 5 million pages of patient data while maintaining an impressive uptime of over 99.9%. This commitment to reliability and efficiency makes Medsender an invaluable asset for healthcare providers seeking to enhance their operational workflows.

3CX is a versatile, software-driven IP PBX built on open standards that delivers comprehensive Unified Communications straight out of the box. It caters to businesses of all sizes and across various sectors, offering a full suite of features that range from mobility and presence indicators to sophisticated call center functionalities, all at a significantly reduced cost. This platform is particularly well-suited for remote work environments, featuring mobile applications, video conferencing capabilities, and live chat integration for websites. Installation, management, and maintenance of the PBX are straightforward, allowing users to easily handle it themselves on their own hardware, a dedicated server, or via a cloud environment. Alternatively, users can opt for 3CX's hosting services to simplify their setup even further. With its user-friendly design and extensive feature set, 3CX empowers companies to enhance their communication strategies effectively.

Whether you're utilizing a desktop setup, a multifunction printer (MFP), or managing tasks on a mobile device, eGoldFax offers seamless fax communication that redefines convenience. Experience the endless possibilities that eGoldFax brings, allowing you to effortlessly reroute incoming faxes to your chosen destination—be it an email, a network folder, or a specific printer—granting you unparalleled flexibility to manage your faxes according to your individual workflow preferences. eGoldFax is compatible with leading Multi-Function Product manufacturers such as Sharp, Kyocera, Xerox, Konica Minolta, Canon, HP, Ricoh, Lexmark, and others, with an API available for those needing advanced workflow solutions. Beyond transforming the faxing process, eGoldFax also supports organizations in meeting compliance requirements for various regulatory standards, including HIPAA, GDPR, PCI, and FERPA. Join a multitude of satisfied clients who rely on eGoldFax to protect their confidential data while ensuring compliance with essential industry regulations, thus enhancing the overall integrity of their operations.

CocoFax is a web-based fax solution that enables users to send and receive secure faxes over the internet using any device. By facilitating online management of faxes, it effortlessly integrates into your everyday business operations. This service not only enhances efficiency but also provides a modern alternative to traditional faxing methods, making it an essential tool for contemporary workplaces.

Top-rated HIPAA-compliant fax service that operates entirely in the cloud, eliminating the need for any physical hardware. This secure fax server solution enables users to efficiently send and receive large quantities of faxes. We have successfully executed numerous HIPAA-compliant API integrations for leading healthcare organizations worldwide. When you partner with WestFax, you will receive dedicated support from an API programmer throughout your project. Whether you require Fax API integration, High Voltage Broadcast Fax, Fax to email, or any other fax-related solution, WestFax is equipped to meet your needs effectively. Additionally, our commitment to security and user-friendliness sets us apart in the industry.

Fax.Plus is a trustworthy and secure online fax solution designed for individuals, small to medium enterprises, healthcare professionals, and various organizations, enabling them to effortlessly send and receive faxes via their computers or mobile devices. Key features of Fax.Plus include: * Compliance with HIPAA regulations for secure faxing * Absence of certain integration options * Seamless integration with G Suite * An encrypted archive that stores all sent and received faxes for later access * Availability across multiple platforms, including web, Android, and iOS * The option to obtain toll-free fax numbers * Global coverage for users around the world. With its variety of features, Fax.Plus caters to diverse faxing needs while ensuring security and accessibility.

eFax Corporate is a cloud-based fax service that complies with HIPAA regulations, enabling your team to send and receive faxes digitally through various devices, including computers, laptops, smartphones, and tablets. Numerous businesses opt for eFax Corporate to save money, boost efficiency, and lower operational expenses while ensuring adherence to regulatory standards. The service employs TLS encryption and AES256-bit encryption to protect faxes both in transit and at rest. Additionally, our secure fax API seamlessly integrates with your existing applications, providing a streamlined experience. A Business Associate Agreement (BAA) is also offered to further enhance your compliance efforts. This makes eFax Corporate an ideal solution for organizations seeking secure and efficient faxing capabilities.

FaxLogic stands out as a pioneering force in the realm of cloud fax solutions that adhere to HIPAA regulations. With a multi-user web portal, it enables seamless collaboration and document sharing among users online. Additionally, its secure REST API facilitates the transmission of high-volume faxes directly from essential applications. The implementation of TLS 1.2 and AES256 encryption guarantees that documents remain secure both during transmission and while stored. Furthermore, FaxLogic offers scalable fax solutions that are not only easy to access but also budget-friendly, ensuring reliability and security for all users. With its commitment to innovation, FaxLogic continues to redefine the standards for secure faxing in the digital age.

Sending faxes online has never been simpler! Compliant with HIPAA and GLBA regulations, this user-friendly fax software ensures that faxing is straightforward for everyone. With iFax, users can seamlessly send and receive faxes from any device, making it as effortless as composing an email, but with enhanced security measures in place. The convenience of online faxing allows for greater efficiency in managing important documents.

Venta4Net™ is a networked iteration of the popular VentaFax software, facilitating the sending and receiving of both fax and voice messages through a fax modem using traditional telephony or via the Internet using IP telephony. This cutting-edge solution enables users to communicate through faxes and voice messages from any computer that is part of a local or global network, assuming the necessary client-side software is installed. The messages generated by clients are managed through a specific server, which operates on one of the networked computers running the server version of Venta4Net. It is crucial for this server to be equipped with a modem or multiple modems connected to telephone lines or to have Internet access for VoIP capabilities. Furthermore, the server can double as an answering machine, adept at receiving both fax and voice messages. Depending on the user's settings, incoming messages can be routed to designated recipients or forwarded to several users simultaneously. Once these messages are received, users also have the flexibility to manually forward them to others if desired, thereby enhancing overall communication efficiency. This all-encompassing system not only simplifies the handling of fax and voice communications but also fosters a more interconnected and responsive networked environment. Its versatility ensures that users can adapt their communication preferences to suit their specific needs, making it an invaluable tool for modern communication.

FaxCore provides a range of deployment choices, such as on-premises options, hybrid systems with etherFAX, and fully cloud-based services, designed specifically for Fortune 500 and Fortune Global 500 enterprises seeking robust fax solutions. Whether your preference is for an on-premises fax server, a hybrid setup, or a completely cloud-hosted service, we offer tailored cloud fax servers to fit both your immediate and long-term requirements. The conventional deployment method ensures that all necessary hardware and software for fax services are maintained within your organization’s infrastructure, which guarantees smooth integration and full oversight of fax operations. Our cloud-based fax solutions reduce the demands on your internal IT resources while still providing the comprehensive features typically found in traditional on-premises systems. With our innovative cloud deployment, you will have access to your fax services from virtually anywhere at any time through leading web browsers, eliminating the need for client-side software installations. This level of flexibility not only improves user satisfaction but also boosts overall efficiency throughout your organization. Additionally, as your business evolves, our fax solutions can easily scale to accommodate changing needs.

Founded in 1989, Thought Communications has positioned itself as a leading provider of fax and voice messaging solutions designed for personal computers, allowing users to efficiently send and receive faxes and manage their voicemail systems. Over the years, FaxTalk has risen to become the top software choice in the fax and voice messaging sector, driven by a commitment to ongoing innovation and enhancement. The software is equipped with advanced features, such as T.38 Internet Faxing support, V.34 33600 bps “Super G3” fax speeds, and the versatility to send documents in vibrant color, grayscale, or classic black and white. Furthermore, it includes an integrated SMTP server for direct email transmission and the ability to distribute messages to thousands of recipients at once, whether via phone or email. For almost thirty years, FaxTalk has consistently delivered user-friendly products that merge exceptional functionality with reliable performance. Whether you require a dedicated Windows fax application or a comprehensive network fax server, FaxTalk provides customized solutions that cater to your needs, ensuring seamless compatibility with your current systems while enhancing overall efficiency. This dedication to quality and user experience has solidified FaxTalk's reputation in the industry.

GFI FaxMaker is recognized as a leading fax server that empowers users to send and receive faxes digitally, eliminating the need for traditional hardware. This cutting-edge solution facilitates electronic faxing through a straightforward web interface, email, or directly via integrated applications, making it usable from almost any location and device. Users can manage their faxes on computers, tablets, or smartphones, utilizing popular email services like Microsoft Exchange or Gmail, or they can choose to use a web interface for their faxing tasks. Additionally, faxes can be sent straight from applications using APIs or through print-to-fax capabilities. To enhance the accuracy of delivery, the system includes automatic inbound email routing, which simplifies the process and boosts efficiency. This approach not only conserves time and resources compared to outdated fax machines but also significantly reduces the chances of sensitive documents being misdialed, lost, or accessed by unauthorized individuals. By employing faxing protocols, GFI FaxMaker provides a security level that outstrips that of regular email, featuring robust measures such as Active Directory support and data encryption. Furthermore, users can back up and maintain a thorough archive of all fax communications, ensuring that critical records are securely stored and readily accessible for future needs. With these comprehensive features, GFI FaxMaker not only streamlines communication but also enhances overall productivity in the workplace.

Joy Fax Server allows users to efficiently send and receive faxes via a public phone line within a networked environment. This intuitive fax software streamlines group faxing and manages contact lists effectively. Incoming faxes can be automatically printed or redirected to the user's email inbox upon arrival. Users submit outgoing faxes through the Joyfax Client, which is compatible with workstations and terminal server clients such as Citrix. The networked clients receive instant notifications about incoming faxes and updates on the status of their outgoing submissions. Key features include the capability to send faxes to email addresses, automatic fax routing, and faxing over IP (FoIP), which can significantly lower call costs by as much as 90%. Additionally, users benefit from SMS alerts for both incoming and outgoing faxes, a blacklist option to block unwanted spam faxes, and a streamlined faxing process that mirrors the simplicity of printing. The system integrates seamlessly with the 3CX Phone System PBX and supports all versions of Windows and Windows Server in both 32-bit and 64-bit formats, enhancing its accessibility and user-friendliness. Moreover, the comprehensive features of Joy Fax Server make it an invaluable asset for organizations aiming to improve their communication efficiency while reducing operational costs.

Connecting fax machines to on-site fax servers greatly improves their functionality. By creating a direct link between fax machines and VoIP providers via HTTPS, users can enjoy enhanced reliability and security. This innovation represents a significant step forward in the integration of fax machines with VoIP systems. The cutting-edge Fax ATA utilizes HTTPS for the real-time, secure transmission of faxes over a variety of data connections, including internet, cellular, and satellite, while also introducing advanced features like automatic fax archiving and email notifications. FaxBack specializes in providing customized fax machine solutions that cater to the needs of modern businesses reliant on VoIP and Internet connectivity. This configuration enables organizations to connect their fax machines either to a local fax server or directly with a VoIP provider. Furthermore, FaxBack’s offerings equip fax machines with functionalities comparable to the enhancements VoIP brings to telephony, allowing users to receive notifications of incoming faxes via email and to effectively track, archive, and manage faxes through the control panel provided by either the fax server or the service provider. As a result, companies can optimize their communication workflows and boost overall productivity while ensuring the dependability of their fax operations. This comprehensive approach not only elevates the integration of traditional fax technology but also positions businesses to thrive in an increasingly digital landscape.

GAO Research Inc. is a versatile software solution provider that focuses on embedded modem software, fax modem technologies, speech codecs, and telephony software specifically designed for industries such as electronics, telecommunications, and semiconductors within the realm of embedded engineering. The company offers a wide range of services, including VoIP and FoIP solutions, as well as V.92 and V.90 softmodems with fallback functionalities, in addition to Super G3 and G3 fax software and sophisticated speech and video codecs, all compatible with a diverse selection of DSPs and microprocessors available in the market. In addition to high-quality software offerings, GAO prides itself on delivering outstanding technical support, extensive platform knowledge, and state-of-the-art testing facilities to its clients. Moreover, GAO provides system designers and engineers with an all-encompassing VoIP packaged solution that includes modules for both fax and data transmission over IP, thereby facilitating quicker development timelines and faster market introduction. A standard IP Telephony System is made up of crucial components like User Interface, Voice Processing, Network Protocols, Network Management, and System Services, all playing vital roles in optimizing system performance. This comprehensive approach guarantees that clients benefit from not just innovative software solutions but also the essential tools needed to improve their operational efficiency, ultimately leading to better overall performance and customer satisfaction. Through its unwavering commitment to excellence, GAO Research Inc. continues to set new benchmarks in the industry.

Founded in 1986, FAXCOM has established itself as a leader in the enterprise fax industry. Offering both on-premises and cloud-based solutions, it accommodates a variety of telephony systems including T.30, T.38, SIP, and Analog, as well as T1 PRI. Additionally, FAXCOM is compatible with virtual environments, enhancing its versatility. This solution stands out as an ideal choice for medium to large enterprises due to its reliability, scalability, and robust security features. With its comprehensive support for diverse communication needs, FAXCOM ensures that businesses can efficiently manage their fax operations.

Esker VSI-FAX is a comprehensive fax server solution that caters to various platforms, enabling organizations to send and receive faxes seamlessly from their desktop applications and enterprise systems across Linux, Unix, and Windows environments. By utilizing Fax over IP (FoIP) technology, this solution integrates smoothly with existing Voice over IP (VoIP) networks, eliminating the need for traditional fax machines and resulting in operational cost savings of up to 40%. It is designed to manage high-volume fax production, featuring automated document delivery, native file imaging, and customizable routing options that greatly enhance the efficiency and reliability of fax communications. Moreover, its flexible design makes it an ideal choice for businesses of all sizes seeking to optimize their faxing workflows. With its robust capabilities, Esker VSI-FAX not only simplifies the faxing process but also supports the dynamic needs of modern enterprises.

ActFax is a powerful fax server solution tailored for both Windows and Unix systems, esteemed for its ability to seamlessly integrate network fax services within a multitude of organizations. Over the years, it has established industry standards, enabling users to send fax messages from any workstation or application in just a matter of seconds. A wide array of leading companies across different industries worldwide depend on ActFax for their faxing requirements. Its client/server architecture supports smooth integration of fax and email functionalities, accommodating not only Windows but also Unix variants such as AIX, HP-UX, and Solaris, as well as Linux, DOS, and mainframes. Furthermore, ActFax boasts complete compatibility with terminal server and Citrix (XenApp) setups, providing extensive deployment options. Users can connect to the public switched telephone network using several methods, including analog lines, ISDN, VoIP/FoIP, SIP, T.38, and even Web Fax Providers. The software is designed for easy integration into custom applications, allowing for fully automated fax sending, which can greatly improve operational efficiency and productivity. With such versatility and dependability, ActFax stands out as a preferred solution for businesses looking to enhance their communication workflows and streamline fax operations.