List of the Top 25 HR Employee File Management Software in 2025

WorkBright revolutionizes the hiring process by eliminating obstacles, allowing you to onboard new employees up to eight times quicker while ensuring security and precision are never sacrificed. What sets WorkBright apart from the competition? 𝗨𝘀𝗲𝗿-𝗳𝗶𝗿𝘀𝘁 𝗘𝘅𝗽𝗲𝗿𝗶𝗲𝗻𝗰𝗲 - Forget about complicated interfaces; WorkBright offers straightforward and user-friendly tools for both new hires and hiring managers. 𝗜𝗻𝗰𝗹𝘂𝘀𝗶𝘃𝗲 𝗛𝗶𝗿𝗶𝗻𝗴 - Accessible on any device and from any location, featuring a vision-impaired mode and workflows for preparer translation. 𝗦𝘂𝗽𝗲𝗿 𝗜-𝟵 𝗦𝗲𝗰𝘁𝗶𝗼𝗻 𝟮 - Ditch the costly $100 notary services; their geo-validated document inspection is more convenient, entirely compliant, and costs less than $20 per I-9. 𝗠𝗮𝗱𝗲 𝗳𝗼𝗿 𝗠𝗼𝗯𝗶𝗹𝗲 - A remarkable 80% of employees complete their paperwork effortlessly on their smartphones. 𝗙𝘂𝗹𝗹𝘆-𝗜𝗻𝗱𝗲𝗺𝗻𝗶𝗳𝗶𝗲𝗱 𝗜-𝟵 - WorkBright assures that their remote HR platform adheres to US hiring regulations, or they will cover the costs in the event of an audit. 𝗭𝗘𝗥𝗢 𝗔𝘂𝗱𝗶𝘁 𝗙𝗶𝗻𝗲𝘀 - They have successfully assisted over a million individuals in completing Form I-9 without incurring any employer penalties, maintaining an impeccable record they strive to uphold. 𝗖𝗲𝗿𝘁𝗶𝗳𝗶𝗲𝗱 𝗕 𝗖𝗼𝗿𝗽 - WorkBright has achieved certification that reflects the highest standards of transparency and accountability in its operations, further reinforcing its commitment to excellence.

APS is dedicated to simplifying payroll and HR processes for mid-sized organizations. Our integrated solution is crafted to ease workforce management tasks, offering a seamless experience for clients and partners alike. We pride ourselves on delivering tailored service and support that helps our customers achieve their objectives. By streamlining payroll processing, automating HR workflows, and enhancing the employee lifecycle through a unified platform, we position ourselves as a vital partner for businesses. We are APS, committed to being your essential workforce ally. Mid-sized enterprises prefer APS for their workforce needs due to our unwavering commitment to enhancing the customer experience. This dedication has enabled us to sustain an impressive 98% customer satisfaction rate consistently. With APS, companies in the mid-market sector benefit from superior systems, exceptional support, and improved outcomes that drive success. Our ongoing focus on innovation ensures that we remain at the forefront of workforce management solutions.

Workable is recognized as the leading platform in recruitment and human resources management across the globe. We provide internal recruiters, hiring teams, and HR professionals with numerous resources to find highly qualified candidates, enhancing collaboration throughout the process of identifying, recruiting, onboarding, and managing exceptional talent. Companies utilizing Workable benefit from quicker transitions from job requisition to offer letters, thanks to our suite of automated and AI-enhanced tools that simplify candidate sourcing, improve decision-making, streamline the hiring process, and enhance employee management practices. Since its inception in 2012, Workable has significantly impacted the hiring processes of more than 27,000 organizations, assisting in the recruitment of 1.5 million candidates. Our international team of over 250 professionals operates from various locations including Greece, Australia, the United States, and the United Kingdom, catering to a wide range of clients, among them notable businesses like Starling Bank, JOEY Restaurants, and RyanAir. As we continue to innovate, our goal remains to empower organizations worldwide to build better teams efficiently and effectively.

OrangeHRM delivers an exceptional HRIS experience, equipping you and your team with all the necessary tools to excel in your HR roles. From monitoring PTO to conducting performance evaluations, this comprehensive software allows for seamless management of your HR functions in a single platform. With a global reputation, OrangeHRM is the go-to HR management solutions provider for countless businesses around the globe. Accessible to everyone, whether you're part of a burgeoning startup or a large multinational corporation, our free and open-source HR software simplifies HR management with essential features including: - Employee Management - PTO/Leave Management - Reports & Analytics - Performance Management - HR Administration - Recruitment (ATS) - Time Tracking - Mobile App Understanding the challenges faced by HR professionals, OrangeHRM was designed with their needs in mind. By offering a robust HR software solution at no cost, our aim was to extend the advantages of HR technology to all. The principle of 'HR for All' has guided us since our inception, empowering HR teams worldwide to make a significant impact. You can choose to utilize the OrangeHRM Starter edition either in the cloud or by downloading it for self-hosting, giving you the flexibility to select the setup that best suits your organization. This commitment to user choice further emphasizes our dedication to supporting HR professionals in their critical roles.

HR Partner is a comprehensive and user-friendly HR solution designed specifically for businesses with 20 to over 500 employees. This platform streamlines HR functions by automating tasks that were traditionally manual, allowing employees to conveniently submit leave requests that are sent directly to their managers without hassle. Both HR administrators and employees find HR Partner to be intuitive and efficient, simplifying their interactions and responsibilities. With HR Partner, you have all the essential tools to effectively manage HR operations, significantly cutting down on administrative workload and time spent on HR tasks. The features of HR Partner include: - Employee Records A centralized and secure location for storing contact information, documents, evaluations, assets, and much more. - Leave Requests, Approvals & Accruals A straightforward and transparent system for handling requests from both employees and administrative staff. - Onboarding Checklists An efficient way to assign checklists to new hires, enabling them to mark tasks as complete, read necessary materials, sign documents, upload files, or watch videos. - Recruitment and Applicant Tracking Easily post job openings and track candidates through an organized Kanban system. - Employee Portal Empower your workforce by providing them with the resources and tools they need for success. - Electronic Signatures Facilitate the process by allowing employees and applicants to sign HR documents electronically. - Plus a Lot More With hundreds of additional features available, including timesheets, company documentation, organizational charts, and beyond, HR Partner caters to diverse HR needs. Experience the benefits firsthand by starting a free trial or requesting a demo today, and see how it can transform your HR management.

Navigating Australian immigration can be quite intricate. Complize is a comprehensive online platform focused on immigration compliance, offering innovative automated workflows, online training sessions, and extensive knowledge libraries that empower organizations to effectively manage and alleviate the risks linked to hiring temporary visa holders. Failure to comply with immigration regulations can lead to serious repercussions, such as hefty financial penalties, harm to the organization's reputation, and potential prison time. To combat these challenges, Complize provides an all-in-one solution that encompasses best practice onboarding and offboarding processes, visa expiration tracking, and the identification of activities that may violate immigration laws, significantly lowering your organization’s risk exposure. Crafted by experts in immigration law, the Complize platform streamlines compliance for organizations, allowing you to effortlessly oversee your immigration records through automated workflows, intuitive dashboards, and detailed reporting features. Additionally, this user-friendly system enhances overall operational efficiency, making it an invaluable asset for companies managing a diverse workforce.

WorkforceHub is an ideal small business tool that is both immediately beneficial and exceptionally user-friendly for time tracking, scheduling, and hiring. As your organization expands, it continues to offer essential features tailored for small business employers. This solution is crafted specifically with the needs of small businesses in mind, ensuring it is both affordable and practical. Employees enjoy enhanced experiences through features like self-service options and PTO tracking, which contribute positively to their work environment. By facilitating the tracking of applicants and efficiently onboarding new hires, it aids in the development of high-performing teams. Furthermore, it simplifies workforce management with seamless features for time and attendance, employee scheduling, and geofencing, among others. WorkforceHub’s ability to integrate with existing systems means that it can evolve alongside your business, adding new functionalities as needed. Its flexible and empowering design ensures that businesses can adapt and grow without unnecessary complications. In this way, WorkforceHub paves the way for efficient management and a more engaged workforce.

Open Source ERP and CRM solutions provide a comprehensive web suite designed to oversee every facet of your business operations. * Tailor the features to suit your requirements: Whether you need tools for customer relations, sales, human resources, logistics, inventory management, invoicing, accounting, manufacturing, marketing, foundation management, or surveys, you can easily configure the application to align with your specific needs. * Eliminate duplicate entries in your information system: The integration of features and modules is seamlessly available "out of the box," enabling users to start immediately without the need for extensive customization. * Upgrade whenever you choose: The system is designed to allow for upgrades to new versions at any time, ensuring that you can transition to the latest features while keeping all your data secure. * A flexible and customizable platform: The marketplace offers a wide array of add-ons that empower users to enhance the application further, providing even more functionality tailored to their business needs. * This allows businesses to adapt and grow without the constraints typically associated with traditional software solutions.

MyEnroll360 provides a seamless and user-friendly experience for both employers and employees through its advanced features and integrated system. For HR administrators, the MyEnroll360 platform simplifies the management of human resources and benefits. The platform includes easy-to-use tools that help manage employee data, monitor benefit distribution, handle new hires, and more, all while offering dedicated support for administrative tasks. Catering to users of varying expertise, MyEnroll360 ensures a hassle-free enrollment experience for employees and offers round-the-clock access to a user-friendly self-service portal that consolidates benefits and cost information, all backed by a responsive customer support team. By eliminating the necessity for multiple systems, MyEnroll360 addresses data inconsistencies and makes manual processes a thing of the past. With automated eligibility rules and a centralized database for all services, the platform ensures precise transactions and compliance. Supported by a team of in-house software development specialists, MyEnroll360 is regularly enhanced to adapt to evolving regulations and operational needs. Furthermore, MyEnroll360’s scalable and flexible technology is designed to accommodate clients of any size, promoting efficiency and growth across diverse organizations.

The greytHR Platform delivers a variety of cloud-driven HR solutions tailored for small to mid-sized enterprises (SMEs), enhancing productivity and streamlining HR processes while ensuring professional HR service delivery. With an Employee Portal designed for both managers and staff, the platform fosters improved employee engagement and saves valuable time. Currently, over 20,000 customers across India and the Middle East rely on greytHR software to meet their HR needs. Key features of the platform include: * Core HR functionalities * Onboarding software * Comprehensive employee lifecycle management * Leave and attendance tracking * Payroll management for India and the Middle East * Complete HR compliance for both regions * Document management capabilities * In-depth HR reports and analytics * An accessible employee portal and mobile application * Various integrations and a REST API. Beyond being a robust software solution, greytHR is deeply committed to exceptional service, nurturing a vibrant HR community, and offering valuable learning resources for continuous improvement. This dedication sets us apart in the HR technology landscape.

Empxtrack is an innovative software solution for managing Human Resources and Talent effectively. Renowned for its reliability, this integrated web-based HR platform streamlines all facets of Human Resource operations, promoting a fully paperless atmosphere. Additionally, it delivers in-depth reports and analytics that facilitate well-informed decision-making. What sets Empxtrack apart is its unique amalgamation of various essential functions such as Performance Management, Human Capital Management, Compensation Planning, Recruitment, Self and Manager Services, Payroll and Compliance, Rewards and Recognitions, Manpower Planning, Surveys, and an extensive Employee Database equipped with sophisticated search capabilities. Currently, over 350,000 employees in more than 20 countries utilize Empxtrack, and this user base is consistently expanding each month. Suitable for organizations of all sizes and operating in diverse sectors, Empxtrack's user-friendly interface and flexibility enhance the overall user experience, contributing to the development of a motivated and high-achieving workforce. Moreover, Empxtrack provides users with the opportunity to access essential products at no cost, allowing them to start using it for free and upgrade their experience as their needs evolve, thereby enabling continuous enhancement of functionality as required. This flexibility ensures that businesses can adapt the software to better meet their evolving HR needs.

Lanteria HR stands out as a highly adaptable human resources platform tailored for both large and mid-sized enterprises. Built on the Microsoft SharePoint and Office365 frameworks, Lanteria HR serves as a comprehensive digital assistant for HR departments. This platform provides an extensive array of tools that facilitate the automation of critical HR processes, including candidate recruitment, time and attendance monitoring, and performance evaluation. Additionally, Lanteria HR supports targeted training initiatives and a variety of other essential functions, making it a valuable asset for organizations aiming to enhance their HR operations. Its versatility ensures that businesses can effectively meet their unique HR needs.

Are you looking for a more efficient way to oversee your team and streamline your business operations? BrightHR stands out as the leading provider of HR software in the UK, dedicated to simplifying your work life since 2015, and our journey of innovation continues to thrive. With an extensive suite of cutting-edge HR tools, we offer a robust framework for managing personnel, alongside essential health and safety protocols that support over 90,000 businesses worldwide. Our user-friendly HR software enables organizations to effortlessly track employee absences, overtime, and lateness, all while maintaining mobility through our convenient mobile applications. At BrightHR, our focus is on people; we adapt swiftly to the ever-evolving market landscape and prioritize our customers’ needs, consistently striving for innovation to ensure a seamless experience. As your digital HR partner, we provide comprehensive support for all facets of personnel management, equipping employers with straightforward technology and practical, clear advice devoid of complex terminology. We are committed to guiding you through every stage of employee management—from the initial recruitment process to addressing challenging workplace decisions, ensuring you have the resources to succeed.

Eddy is a comprehensive HR solution tailored to assist local businesses facing workforce shortages in finding dependable employees, nurturing them through an improved company culture, and minimizing business risks and potential penalties. Founded in 2017 by Travis Hansen, a former professional basketball player turned entrepreneur, Eddy has experienced rapid growth due to its user-friendly product, exceptional customer support, and commitment to serving local enterprises that hire frontline staff. The platform simplifies the processes of hiring, onboarding, and managing employees for these businesses. Eddy offers several key products: Eddy People, which serves as a central HR and people management tool; Eddy Hire, designed for applicant tracking and recruitment; and Eddy Payroll, a complete payroll service. Priced at $8 per employee per month, Eddy also provides a free trial for interested users, making it accessible for various local businesses. With its dedicated focus on enhancing the employee experience and streamlining HR functions, Eddy is positioned as an invaluable asset for businesses looking to thrive in a competitive environment.

Our company provides distinctive software solutions designed to automate and oversee every facet of your human resources, encompassing everything from onboarding to payroll management. In addition to payroll services such as WPS, we also deliver a wide range of services including attendance tracking, employee benefits management, and numerous other features to enhance your HR operations.

Axelor is a customizable Open Source ERP, CRM, and BPM solution that features over twenty business applications. It boasts a sleek modern design paired with user-friendly navigation. This innovative management tool is designed to provide both simplicity and efficiency, making it easy for users to operate. Axelor stands out due to its exceptional flexibility, offering a fresh approach to business management. With its built-in BPM capabilities, you can swiftly adapt to changes in your business environment with minimal configuration and little custom development required. This adaptability empowers organizations to stay agile and responsive to evolving demands. Overall, Axelor not only streamlines operations but also enhances overall productivity.

MediaLab's Personnel Documentation solution enhances the management of employee files through effective automation and organization. This user-friendly, cloud-based platform simplifies the processes of assigning, storing, and retrieving employee information and documentation, allowing you to access what you need precisely when you need it from a centralized repository. Program administrators, defined by their roles and users, will have complete control over electronic personnel files for your employees. MediaLab's Personnel Documentation assists your laboratory in complying with CAP, Joint Commission, and CMSA standards by providing a straightforward system that clearly indicates which users are responsible for documentation, which ones have yet to upload the necessary files, and the duration since the last review or update of those documents. Additionally, this solution alleviates the hassle and frustration associated with searching through overflowing filing cabinets and cumbersome paper folders, ultimately streamlining your record-keeping processes. By implementing this solution, you can significantly improve efficiency and ensure that all personnel documentation is maintained in an organized and accessible manner.

Tranquil, the premier cloud ERP software solution from GCC, offers an unparalleled array of thoughtful, efficient, and professional services. Our extensive range of features encompasses job management, inventory oversight, procurement coordination, financial management, as well as human resources and payroll solutions. Our inventory management system stands out as the optimal choice for manufacturers, retailers, and distributors alike, providing support for stock adjustments, transfers, and accurate inventory tracking. Additionally, Tranquil's sales order management software streamlines all aspects of your sales activities, including the handling of sales orders, price lists, and invoice generation, allowing you to effortlessly manage your customer relationships. The purchase order management software automates the entire purchasing process, ensuring comprehensive management of supplier information, payables, and billing. Furthermore, Tranquil's procurement software enhances your reporting capabilities, fostering greater trust in selecting the right suppliers. With these robust tools at your disposal, Tranquil empowers businesses to operate with greater efficiency and confidence.

DynaFile is a cloud-based HR document management solution that helps organizations eliminate paper, streamline workflows, and improve compliance. Purpose-built for Human Resources, DynaFile simplifies employee file management and boosts efficiency across teams. With secure, centralized storage, HR teams can quickly organize, access, and manage employee records—no more paper files or lost documents. Powerful search and indexing tools make file retrieval fast and easy, saving valuable time and effort. Key DynaFile features include: Automated Workflow Integration Eliminate manual filing with seamless e-signature integrations like DocuSign, Adobe Sign, and PandaDoc. Completed forms are auto-filed in the correct folder. Barcode Filing Automation Use barcode cover sheets to instantly file scanned documents—perfect for converting physical records into searchable digital files. HR Software Integrations Sync effortlessly with systems like ADP, Workday, Paylocity, and SAP to keep employee data accurate and up to date. Remote File Access DynaFile’s secure cloud access supports remote and hybrid teams, enabling staff to retrieve and manage files from anywhere. Compliance & Security Stay audit-ready with detailed access controls, retention rules, and audit trails to meet HR compliance standards. Whether managing onboarding paperwork, performance reviews, or audit documentation, DynaFile delivers a scalable, secure solution to optimize your HR processes and reduce administrative burden.

Everything essential for effectively overseeing your HR functions is right at your fingertips. By minimizing the time spent on administrative HR activities, you can dedicate more attention to what truly matters in your organization. Streamlining your HR processes enables you to focus on the development, training, and recruitment of your team. Managing employee absences and vacation time becomes simpler, as employees can submit absence requests at their convenience and track their vacation days directly from their profiles. All pertinent employee documentation and information are centralized, eliminating the need for mailing pay slips or manually updating personal details. You can securely manage all employee records and share necessary company documents without hassle. Sending payslips and other forms to employees can be time-consuming, so having a streamlined process is beneficial. Additionally, you have the capability to generate tailored reports based on your company's data, providing insights into your team's status, structure, and average employee age. This comprehensive approach not only enhances HR efficiency but also empowers you to make informed decisions regarding your workforce.

For over three decades, Paymate Software has been delivering affordable HR and payroll solutions tailored to companies of varying sizes. Our offerings include straightforward and dependable software designed for organizations spanning diverse industries throughout North America. Customers have consistently praised Paymate for its user-friendly interface and exceptional customer support. We are committed to a customer-centric philosophy, ensuring our software and services align perfectly with their requirements. Additionally, our team of payroll experts is not only highly skilled but also dedicated to collaborating closely with clients to fulfill their demands and surpass their expectations. With Paymate, managing payroll is a breeze!

Human resources experts frequently encounter challenges when juggling numerous responsibilities, including conducting interviews, monitoring employee performance, managing leave, and calculating salaries, which can impede business operations. To avoid wasting valuable time, consider transitioning to HRM software immediately. This tool empowers HR professionals to handle a wide range of HR tasks efficiently while fostering a productive workforce. With the HRM software, performing various HR functions becomes seamless and stress-free, ultimately enhancing overall efficiency for HR teams. Additionally, this software conveniently integrates with biometric devices, enabling HR professionals to monitor employee attendance accurately and make necessary adjustments. By adopting such technology, organizations can streamline their HR processes and improve overall productivity.

Hyperfish guarantees that profile information stays precise and up-to-date within Office 365 and the modern workplace. By refreshing your company directory, it ensures that all directory and profile information is consistently comprehensive and timely. This tool not only enhances IT service efficiency but also increases employee engagement and maximizes the advantages of your technology investments. Hyperfish effectively identifies gaps or inaccuracies in data and initiates dialogues with employees to collect and verify their information. Utilizing cutting-edge AI and bot technologies, it simplifies the process of gathering profile data. The platform provides secure support for on-premises, hybrid, and cloud environments, making it versatile for various organizational setups. Furthermore, Hyperfish monitors Active Directory to identify any missing or incorrect information, subsequently alerting users through email or chatbots. Employees have the convenience of updating their information via both desktop and mobile devices. By proactively reaching out to users regarding identified discrepancies, Hyperfish ensures that profile updates are carried out seamlessly and efficiently. This forward-thinking strategy not only saves valuable time but also cultivates a culture of meticulous data management throughout the organization, reinforcing the importance of reliable information in achieving business success.

Doxis Intelligent Content Automation (ICA) represents the evolution of enterprise content management, leveraging artificial intelligence to connect and streamline content for an enriched contextual experience, ultimately fostering a digital workplace that is prepared for the future. The platform offers seamless integration with numerous business applications, enhancing efficiency across various functions. Among its advanced features, Doxis provides innovative solutions for managing documents, automating invoices, overseeing contracts, and supporting human resources, along with specialized suites that target critical business operations such as purchase-to-pay. Doxis's strategic approach aims to enable organizations to realize quicker results, minimize IT obstacles, and expedite their digital transformation journeys. By empowering business users—including line-of-business leaders, department heads, and project managers—to swiftly design and implement tailored content applications, the platform meets diverse organizational needs. These applications can be accessed through the Doxis Fast Starter library, which includes a variety of pre-configured and easily modifiable workspaces tailored for functions like sales, purchasing, and legal, as well as specific industries such as real estate and insurance. Furthermore, prominent market analysts have identified SER as a top contender in the enterprise content management sector, highlighting its significant contributions to the field. This recognition underscores the platform's commitment to innovation and excellence in facilitating effective content management solutions.

Human Resources departments encounter numerous requests and inquiries from employees on a daily basis, ranging from straightforward information requests to intricate, ongoing issues and sensitive matters. As many Shared Services and HR teams come to realize, traditional tracking methods are inadequate for these processes. Consequently, there is a growing demand for comprehensive solutions that enable the management of all work tasks through a unified platform. Sunrise HRCM provides HR teams with a centralized system for handling all employee support interactions efficiently. Moreover, it allows for the automation and oversight of essential HR processes, while also identifying trends over time. This capability promotes consistency and accuracy in resolving issues and providing guidance. Ultimately, Sunrise HRCM stands out as the optimal choice for enhancing HR Service Delivery and elevating shared services capabilities within organizations. With its innovative features, it not only streamlines operations but also empowers HR teams to focus more on strategic initiatives.