List of the Top 7 Free Key Tracking Software in 2025

SALTO KS allows you to easily send a Digital Key to anyone with a smartphone, removing the hassle of distributing physical tags and managing remote access. By streamlining the access granting process, it becomes much more flexible for varying circumstances. You can integrate SALTO KS capabilities into your existing application through the Connect API, or if your organization needs a bespoke solution, you can create a fully customized access control system using the Core API. Say goodbye to the inconveniences of mechanical keys; you can swiftly grant access to specific individuals or groups for certain locks within defined timeframes. You also have the ability to monitor who enters and exits areas and when, with the option to revoke access instantaneously. While selecting the most suitable access control solution to meet your business needs can be daunting, SALTO KS simplifies the entire process, equipping you with the necessary tools for effective access management. This innovative approach ensures that you are always in control of your security needs.

HandyTrac has established itself as a leading provider of electronic key control systems, serving over 16,000 customers and protecting more than 5 million units nationwide. Founded in 1995, the company offers three unique cloud-based key control systems that provide instant access to archived reports and allow for the management of multiple communities through a single login, whether from a computer or a smartphone. These innovative systems feature user-friendly touchscreens, Wi-Fi connectivity, bilingual options, and online monitoring of key usage. HandyTrac's products are designed to enhance security, optimize operations, and ensure cost-efficiency in key management, making them particularly suitable for multifamily housing, student residences, and military accommodations. Moreover, the potential for premises liability can increase when insufficient security measures lead to criminal activities or unauthorized access via lost or stolen keys, underscoring the necessity of robust key management solutions. Consequently, the importance of HandyTrac's offerings extends beyond mere convenience to significantly bolster security and mitigate risks related to unauthorized entry.

Simplifying key management within your organization has never been more straightforward. Explore how numerous innovative companies utilize Keycafe's dependable platform to manage keys for employees and clients across a variety of assets, such as vehicles, properties, rooms, and equipment. This intuitive online system enables you to track who holds access to particular keys at any time. Our devices support a range of capacities, from a single key to thousands, with the option to scale as your requirements expand. Each key transaction is carefully documented, allowing you to identify which team member possesses which key at a glance. For corporate applications, our comprehensive API allows for seamless integration of Keycafe into your current systems, enhancing overall functionality. You can oversee all your keys through a centralized account, ensuring that only authorized personnel, whether temporary or permanent staff and contractors, have access. The Keycafe SmartBox can be conveniently installed on any wall, and straightforward API commands facilitate integration with your computer systems. Moreover, the Keycafe platform is versatile, enabling it to be customized for various organizations or specific scenarios, providing a tailored approach to your key management dilemmas. This level of oversight and adaptability can significantly boost both operational efficiency and security within your business. Ultimately, investing in a solution like Keycafe can lead to streamlined processes and peace of mind regarding key management.

Klevio offers a cutting-edge smart access control solution that transforms conventional locks into intelligent locks, enabling users to manage property access remotely via a mobile app or web portal. This advanced system allows for the rapid creation, sharing, and cancellation of digital keys within seconds, providing both temporary and permanent access options for user convenience. Users gain valuable insights through entry logs, which detail who entered the premises, when they did so, and which entry point was used, thus significantly enhancing security and oversight. The hardware is designed to integrate seamlessly with existing door mechanisms, ensuring that traditional keys continue to operate flawlessly without any modifications to the locks. Klevio caters to a variety of contexts, such as short-term rentals, office environments, property management, and commercial uses, presenting a comprehensive solution to modern access control issues. With Klevio, unlocking your home, office, or rental is a breeze, whether you're just a step away, working at your desk, or vacationing abroad. This remarkable accessibility not only enhances convenience but also revolutionizes the concepts of property security and management, paving the way for a more secure future.

Parakey provides an innovative solution that guarantees access to secure areas is granted to the appropriate individuals at the exact moment needed, utilizing a smartphone as a key. This intuitive platform streamlines the management of mobile keys across diverse user categories, business models, and environments, accommodating everything from a single site to a vast portfolio of properties. Administration can be performed via the Parakey web portal or automatically through a variety of available integrations. Importantly, the Parakey app operates without requiring an internet connection, as all devices function in "offline" mode, thereby enhancing security while catering to both individual premises and extensive real estate holdings. Users, doors, and properties can be managed in an unlimited fashion, allowing for adaptation to the dynamic needs of the market with ongoing updates and new features introduced regularly. Moreover, administrators gain comprehensive visibility into who holds a mobile key, the specific locations they are authorized to enter, and the timeframes for their access, which allows for easy revocation of keys when necessary to maintain security. This level of flexibility and control positions Parakey as an essential asset for contemporary property management, ensuring that security and accessibility are consistently aligned. Ultimately, Parakey not only simplifies access management but also empowers property managers to respond swiftly to changing circumstances and requirements.

Customize our web-based CMMS to meet your unique needs using our user-friendly interface, which allows for the effortless addition of various assets, locations, departments, and users, accessible from both desktop and mobile platforms. This CMMS is built to easily expand from a single site to multiple locations, powered by a robust cloud infrastructure. Featuring IoT Wi-Fi sensors for real-time monitoring of conditions, the system promptly sends notifications directly to your CMMS dashboard, enabling proactive management of your assets. Furthermore, our internet-connected temperature and vibration sensors deliver critical insights into the condition of your equipment. Available as a Software as a Service (SaaS), our CMMS is offered at an economical monthly fee that changes according to the features and usage you select. Additionally, the platform supports integration with pre-existing legacy ERP systems through API connections, ensuring a smooth and low-effort transition and implementation process. This all-encompassing solution is crafted not only for scalability but also to boost operational efficiency throughout your organization, ultimately enhancing productivity and resource management. By adopting our CMMS, you can ensure your assets are well-monitored and maintained, paving the way for long-term success.

The KeyCop is an advanced keyring that features an RFID tag combined with a laser-engraved barcode, making it easy to manage multiple keys. Implementing the KeyCop can greatly improve the key management system for organizations, as it provides detailed information on who has each key, the times keys are checked in and out, and their present locations. With the KeyCop, you can eliminate the hassle of lost keys while simultaneously improving your company's security measures. This cutting-edge device is versatile enough for manual key distribution and collection, but can also be integrated with CaptureTech's electronic key cabinets and lockers for enhanced usability. The CaptureTech Web manager offers 24/7 access to key activity data, giving you a reliable and thorough view of your assets at any time. Furthermore, this multifaceted solution not only streamlines key management but also boosts overall operational effectiveness throughout your organization. As a result, the KeyCop stands out as an essential tool for modern workplaces aiming to enhance their security protocols and optimize resource management.