List of the Top 7 Mailroom Management Software in 2025

Click2Mail revolutionizes conventional mailing by offering an online, on-demand, SaaS solution for printing and sending mail. The platform provides users with a range of tools designed for the seamless creation and distribution of postcards, letters, and various printed items. With Click2Mail's user-friendly Mailing Online Publisher, both individuals and organizations can effortlessly design, address, and dispatch mailpieces from any location around the world. This convenience allows for efficient communication and marketing efforts, making it easier than ever to reach audiences no matter where they are.

SwipedOn is an innovative visitor management solution that enhances the efficiency and security of your front desk operations. With features like instant alert notifications, contactless sign-in, and thorough visitor screening, it ensures a safe environment for your workplace. The system streamlines all aspects of reception, from managing visitor entries to handling deliveries and tracking employee movements. In just a short span of 10 minutes, you can upgrade from a traditional paper visitor log to a modern, secure digital platform. Trusted by leading brands globally, SwipedOn has facilitated the welcoming of over 35 million visitors. Become part of the growing community of organizations that rely on SwipedOn for its user-friendly, economical, and effective visitor sign-in capabilities. Our exceptional customer service guarantees quick assistance, with an average response time of under 2 minutes, making our support truly unparalleled. By choosing SwipedOn, you are investing in a solution that prioritizes both security and efficiency.

Envoy is transforming the landscape of hybrid workplaces by facilitating safe connections and collaborations among individuals. With its innovative workplace platform, Envoy has redefined the visitor experience, enhanced employee safety, streamlined the booking of conference rooms and desks, and optimized delivery management across over 14,000 locations globally. The Envoy Visitors feature accommodates more than 100,000 sign-ins daily, prioritizing the security of individuals, property, ideas, and personal data. Meanwhile, Envoy Protect is dedicated to ensuring employee well-being by effectively organizing their schedules prior to their arrival at the office. Additionally, Envoy Desks allows employees to secure a workspace for any day they choose to be in the office, fostering teamwork with their peers. Envoy Rooms simplifies the process of reserving meeting spaces, ensuring efficient use of office real estate, while Envoy Deliveries guarantees that packages are successfully delivered to their intended recipients without causing congestion in mailrooms. This comprehensive approach by Envoy not only enhances operational efficiency but also enriches the overall workplace experience for everyone involved.

Create your own unique delivery or package status updates to ensure that customers are well-informed about their shipments' progress, expanding beyond the conventional statuses of received, delivered, and returned. Develop customized data fields for both Recipients and Package records to improve reporting capabilities and enhance the overall management of the delivery process. Every action pertaining to the package's journey is thoroughly monitored and documented, ensuring total accountability for its history. Determine various user roles within the system to aid in package management and reduce the chances of errors occurring. Additionally, implement personalized notification messages to guarantee that customers receive prompt updates during each stage of the delivery process, complete with detailed delivery information. To further improve communication, send email updates to all recipients for both urgent messages and regular notifications, incorporating automated reminder emails for added convenience. In an effort to elevate the service provided, also collect digital signatures from recipients using compatible signature devices or mobile devices such as tablets and smartphones, which will simplify the delivery confirmation process. This comprehensive approach not only enhances customer satisfaction but also fosters trust and reliability in the delivery service.

SmartAddresser 5, developed by SmartSoft, is a robust mailing solution that significantly improves postal operations. Packed with features such as CASS-certified address verification, PAVE-certified presorting, and advanced deduplication technology, it provides users with outstanding control and capabilities. Furthermore, it incorporates job scripting, a comprehensive reporting tool, and complete IM barcode support, enhancing its overall functionality. The software also boasts a Print Layout Assistant, which greatly simplifies the process of designing labels and envelopes. Among its valuable add-ons are the MUV module, MailSpotter for SA5, Residential Delivery Indicator (RDI), Mail.DAT, and Advanced Sortation Modules, along with SA5 Light, offering a diverse array of tools tailored to mailing requirements. This extensive suite not only streamlines mailing processes but also empowers organizations to achieve greater efficiency and accuracy in their postal tasks. Users can rely on SmartAddresser 5 to meet all their mailing demands effectively.

In order to succeed in the fast-paced environment of today's market, businesses require solutions that not only address present needs but also evolve alongside changing customer preferences and USPS® standards. BCC Mail Manager™ stands out as the most adaptable postal software available, crafted to support continuous business growth. The latest enhancements to the BCC Mail Manager desktop application feature a more intuitive list import functionality and new capabilities for creating and managing Every Door Direct Mail® (EDDM®). Furthermore, the software now offers basic versions of palletization, periodical Firm packaging, and TaskMaster® automation tools designed to boost your operational productivity. For those seeking even higher performance, advanced versions of these features are available for upgrade. Built on a state-of-the-art technology platform acclaimed as the industry’s finest, BCC Mail Manager is backed by a team of experts who hold 100% certification in USPS® Mailpiece Design, guaranteeing access to the most extensive range of Intelligent Mail® solutions. This unwavering dedication to quality not only enhances your current operations but also strategically positions your business for future achievements and expansion in the market landscape. As you leverage these innovative tools, you can confidently navigate the complexities of the postal industry and stay ahead of the competition.

AutoMail greatly reduces the expenses and complications associated with independently managing your statements, invoices, and notifications. Through the automation of tasks, our applications contribute to decreased labor costs and other direct expenditures. The Document Output Center (DOC) helps ease the pressure and financial strain linked to the processing of these documents. Our marketing services are designed by an expert team, all while being significantly more affordable than maintaining an in-house team. Tax notice mailings, sent using our specialized forms and envelopes, are processed more swiftly and cost-effectively, which minimizes interruptions compared to handling them in-house. From our inception, we have focused on delivering a convenient and budget-friendly method for sending customer statements. As the industry shifted towards electronic delivery methods, we adapted effectively to fulfill these evolving requirements. Our dedication to innovation guarantees that we stay ahead in the field of document delivery solutions, continually enhancing our offerings to better serve our clients.