List of the Top 12 Merchant Management Software for Freelancers in 2025

NMI Payments transforms payments from a backend function into a strategic growth driver. Designed for software companies. SaaS platforms, ISVs and ISO partners, it enables you to embed, brand, and monetize payments directly within your software—without becoming a PayFac or taking on compliance complexity. As a full-stack processor, acquirer, and technology partner, NMI manages underwriting, risk, and regulatory oversight behind the scenes. The result: faster go-to-market, stronger brand control, and new recurring revenue streams. With modular design and white-label flexibility, NMI adapts to your business model, whether you’re processing payments online, in-store, in-app, or unattended. Key Benefits Launch white-labeled payments in weeks, not months Control pricing, share in transaction revenue, and own the customer relationship Built-in compliance, risk, and fraud prevention tools Flexible integration via no-code, low-code, or full API access Developer-First Experience NMI’s developer environment bridges business and technical needs. Developers gain instant sandbox access, prebuilt SDKs, and intuitive APIs to test, integrate, and deploy quickly. Guided onboarding, dynamic sandbox simulations, and drop-in components make payments easier to build and maintain. Business teams can explore revenue opportunities through self-service tools and instant earnings insights. With NMI Payments, you can embed and scale payments without losing control—powering faster launches, stronger retention, and lasting growth

Teamgate is an intuitive and highly effective CRM designed specifically for Sales and SaaS professionals, catering to everyone from startups to large enterprises. This comprehensive web-based sales CRM solution enhances your sales journey and fosters business expansion. With a multitude of features that streamline every phase of the sales cycle, from identifying leads to finalizing sales, Teamgate stands out in the market. It effortlessly connects with popular business applications like Mailchimp, Intercom, Quickbooks, and Zendesk, enabling sales teams to consistently surpass their targets. Furthermore, Teamgate eliminates unexpected implementation expenses, consulting costs, and additional fees. This makes it not only a powerful tool but also a cost-effective choice for organizations looking to optimize their sales processes.

PegasusCRM is an all-encompassing cloud-based customer relationship management tool specifically crafted for the merchant services industry, aiming to support independent sales organizations, processors, and acquiring firms in managing leads, merchant onboarding, support, residuals, and portfolio management through a unified platform. This solution features an advanced sales-funnel engine that includes partner and agent portals, the ease of digital signatures, and auto-filled merchant agreements to accelerate the deal-closing process; a boarding module that offers document management alongside task and meeting tracking to optimize merchant setup efficiency; and daily operational communication tools that integrate VoIP and email, equipment tracking, and a support ticketing system. Additionally, it boasts a powerful residual-reporting suite designed to calculate payouts, bonuses, deductions, and multi-tiered commissions from various processors, all complemented by insightful dashboards and analytics that monitor performance and agent activities. This comprehensive platform not only seeks to enhance workflows but also aims to significantly boost overall productivity for users navigating the competitive merchant services market. Ultimately, PegasusCRM is dedicated to ensuring that its clients can efficiently adapt to the ever-evolving landscape of customer relationship management.

Pulse CRM is a specialized platform designed for the effective management of customer relationships and portfolio oversight, specifically catered to independent sales organizations and payment-processing firms, overseeing the entire merchant experience from lead acquisition to application submission, underwriting, onboarding, and managing residual payments, along with portfolio analysis. This system streamlines merchant onboarding through automation across various ISOs and features integrated tools for risk assessment and underwriting, which significantly speed up the approval process. The platform includes tailored features for tracking and reporting residuals that are in sync with payment service operations, alongside robust dashboard analytics that monitor the performance of both agents and merchants. Furthermore, it adopts a centralized approach to workflow automation and enhances document management while including essential compliance checks, allowing users to transition from unwieldy spreadsheets and disjointed systems to a unified solution that boosts efficiency. This innovative tool not only enhances operational capabilities for organizations but also plays a crucial role in elevating customer satisfaction levels, making it an invaluable asset in today’s competitive landscape. Ultimately, Pulse CRM empowers businesses with the resources they need to thrive and adapt in a constantly evolving market.

NMI Merchant Relationship Management (formerly IRIS CRM) transforms how banks, ISOs, and payment providers manage merchants—streamlining complex processes from lead acquisition through underwriting, onboarding, and ongoing compliance. Designed specifically for the payments industry, Merchant Relationship Management centralizes risk management, compliance automation, and portfolio oversight within a single, scalable platform. The modular suite includes: Merchant Central – A portfolio management hub for automated onboarding, residual tracking, and performance reporting. ScanX – Advanced underwriting automation that gathers and validates KYC, KYB, and AML data in seconds. MonitorX – Real-time compliance monitoring to flag and manage merchant risk proactively. Each component integrates seamlessly with existing CRMs or operates as a standalone solution, reducing manual work and improving speed to activation. Key Advantages Built for payments, not retrofitted from generic CRMs White-label branding to maintain institutional control and trust Automated residuals and compliance tools that reduce errors and friction Scalable automation for high-volume portfolios and agent networks Merchant Central takes the headache out of residuals management, saving you time, reducing errors and giving you full visibility into your portfolio. NMI’s automated residuals management helps ISOs , banks and payment providers streamline payouts, improve their agent reporting experience, and turn residuals into a reliable source of growth. Unlike legacy systems, MRM unifies fragmented processes into one modern experience that improves efficiency, accuracy, and transparency. Teams can focus less on administration and more on growth, while merchants benefit from faster onboarding and better support. With NMI MRM, financial institutions can transform merchant management into a competitive advantage—reducing risk, boosting retention, and empowering growth at scale.

Privvy ISO CRM stands as a dedicated account-management solution specifically designed for independent sales organizations, agents, resellers, and their merchant associates, seamlessly integrating onboarding, service management, and thorough account supervision into one cohesive platform. This innovative tool empowers agents to perform a wide range of functions, including application completion, service request submissions, user additions, and merchant activity tracking, all accessible through a single login, while also providing real-time visibility into vital metrics such as chargebacks, ACH rejections, and batch processing. With features like offer-code pricing templates and a comprehensive searchable document repository, along with electronic disclosure submissions tied to underwriting processes, Privvy significantly boosts the efficiency of both onboarding and risk management operations. The platform is also designed to support hierarchical merchant group structures for clients operating across multiple locations, delivering detailed reports on card batches and ACH transactions, and issuing push notifications for any chargebacks or holds that arise. Moreover, it incorporates integrated email capabilities, allowing agents to interact directly with merchants without leaving the platform, thereby creating a smoother user experience and enhancing overall operational productivity. In essence, Privvy ISO CRM not only streamlines processes but also elevates the standard of service provided by agents to their merchant partners.

SCALE MCA is a cloud-driven CRM solution designed specifically for independent sales organizations and brokers in the merchant cash advance industry, offering a customizable white-labeled platform. This innovative system features comprehensive merchant data management, e-signature enabled digital applications, and efficient workflows for direct lender submissions, all while automating follow-ups to boost deal closure rates and reduce manual intervention. It supports custom API integrations with numerous lead providers and third-party services, ensuring high-level enterprise security through mechanisms such as two-factor authentication, JWT authentication, encrypted data storage, and role-based access controls. Additionally, the platform provides in-depth analytics and reporting capabilities that shed light on merchant performance and funding trends. The white-labeling capability allows businesses to brand the platform as their own, enabling a rapid launch that streamlines the management of leads, applications, communications, and portfolios all within a cohesive integrated space. By adopting this comprehensive approach, organizations not only improve operational efficiency but also deepen client relationships through enhanced insights and superior service delivery, ultimately leading to a more competitive edge in the industry. Overall, SCALE MCA stands out as a powerful tool for those looking to optimize their merchant cash advance operations.

NMI Merchant Central serves as a holistic platform for underwriting and merchant services, designed to streamline the entire lifecycle of merchants from initial lead generation and onboarding to continuous portfolio management, risk evaluation, and residual oversight. By leveraging automated workflows, this solution enables independent sales organizations, banks, and payment software providers to quickly underwrite and onboard merchants within minutes, effectively reducing friction and expediting the approval process. The platform boasts a portfolio-management feature that allows for the monitoring of merchants, management of residual payouts, and creation of processor-agnostic reports; it also includes tools for lead and sales funnel management to boost conversion rates, alongside integrated risk and compliance checks through automated data collection and real-time monitoring, thereby minimizing merchant abandonment and churn. Aimed at enhancing operational efficiency, MRM provides organizations with a consolidated dashboard to manage merchant information, transaction details (such as volume, chargebacks, and deposits), and residuals, while automating various previously manual tasks. Furthermore, this versatile solution is built to evolve alongside businesses, ensuring they stay competitive in an ever-changing market landscape, thus facilitating sustained growth and adaptability.

The Merchant Management Platform is a holistic solution designed for acquiring banks and financial institutions, enabling them to effectively manage the entire lifecycle of merchants, which includes aspects such as onboarding, configuration, hierarchy management, settlements, reconciliation, and handling disputes. This platform supports merchant services across both physical retail spaces and digital platforms, including applications, providing banks with the tools necessary for efficient management of dynamic routing, settlement processes, service fees, and merchant-specific settings. It boasts intuitive portals for merchants and sub-merchants alike, which include features such as self-onboarding, transaction tracking, QR code generation, processing refunds, sending alert notifications, and executing real-time fund transfers. With a wide range of acquiring interfaces—ranging from mobile and web to kiosks, POS systems, PC-POS, and APIs—along with support for various transaction methods and identities, such as credit cards, mobile devices, virtual addresses, national IDs, QR codes, bulk payments, and H2H transactions, this platform allows banks to onboard a larger number of merchants while minimizing operational expenses. Furthermore, its advanced management information systems and reporting capabilities provide banks with essential insights, significantly boosting their operational efficiency and decision-making processes. This comprehensive approach ensures that financial institutions can adapt to the ever-evolving needs of the marketplace.

RiseCRM is a powerful, cloud-driven customer relationship management platform specifically designed for merchant-services operations, focusing on enhancing the entire lifecycle of merchants, from initial onboarding and continuous support to comprehensive reporting and API integrations, all within a single, cohesive interface. This cutting-edge platform enables eligible merchants to be activated on the same day by utilizing automated underwriting and onboarding capabilities, which significantly reduces the need for manual data entry and promotes business growth. Additionally, it simplifies support workflows, empowering service teams to efficiently handle and address customer inquiries through a single access point, while providing in-depth insights into transaction processing, residual income, and expense assessments to support informed strategic choices. With its integrated RESTful APIs and smooth integration with broad payment ecosystems, RiseCRM encourages productive collaboration among independent software vendors (ISVs), independent sales organizations (ISOs), internal teams, and various partnership arrangements. Catering to a wide array of business models, including ISOs, software vendors, associations, referral partners, and franchise networks, RiseCRM delivers customized workflows that adapt to intricate sales frameworks, ensuring that all collaborators can effectively manage their unique operations. Furthermore, RiseCRM continually evolves to meet the changing needs of the industry, solidifying its role as a vital resource for enhancing operational efficiency and fostering growth within the merchant-services landscape.

The Payitiv CRM Merchant System serves as a robust portal for agents and merchants, aimed at streamlining various aspects of sales, onboarding, customer support, and the management of residuals within payment service portfolios. This innovative system allows agents to effectively manage their sales processes, create professional proposals that compare rates in multiple formats, and swiftly produce electronic contracts, thereby accelerating the acquisition of merchants. By automating the calculation of residuals and the oversight of portfolio performance, agents are able to focus more on selling instead of dealing with complicated spreadsheets. Moreover, the platform includes a merchant tracker that delivers real-time data on potential clients' interactions with websites, evaluates existing customer performance, and pinpoints accounts that might be inactive. The collection of lead-management tools also boasts SMS outreach functionality, customizable reports tailored to lead specifics, and automated alerts for team members as deals progress through various phases, ensuring agents stay informed and active throughout the sales process. In addition, this integrated system not only enhances efficiency and productivity but also supports agents in achieving higher success rates in managing payment service portfolios. Ultimately, the Payitiv CRM Merchant System provides a seamless solution that empowers users to work smarter, not harder.

ISOhub is a powerful, all-in-one CRM platform tailored for independent sales organizations and merchant service agents. Unlike generic CRMs, ISOhub is purpose-built for the payment processing industry, addressing the unique challenges of merchant onboarding, residual management, and agent performance tracking. Its intuitive dashboard consolidates critical data, enabling ISOs to monitor merchant growth, processing activity, attrition, and revenue streams in real time. Agent management tools let leaders set buy rates, track quotas, and run bonus programs while automating residual commissions for accuracy and transparency. Residual import and mapping features make handling complex commission structures effortless, saving hours of manual calculations each month. ISOhub also includes support ticketing and communication features, ensuring smooth merchant and agent support from onboarding to ongoing service. With historical transaction tracking, ISOs can analyze trends and identify new opportunities for growth. The platform integrates seamlessly into daily workflows, providing agents with pricing tools, residual visibility, and self-service onboarding capabilities. Trusted by ISOs across the country, ISOhub is proven to scale operations, increase efficiency, and provide actionable insights for business growth. More than just software, it’s a strategic partner designed to transform how ISOs manage their merchants and sales teams.