List of the Top 25 Nurse Scheduling Software in 2025
Reviews and comparisons of the top Nurse Scheduling software currently available
Nurse scheduling software is designed to simplify and optimize the complex task of creating and managing staff schedules in healthcare settings. It allows managers to create shift rosters, manage time-off requests, and ensure proper coverage for all shifts while considering factors like nurse qualifications, availability, and legal work hour regulations. The software often includes real-time notifications, helping nurses stay informed about schedule changes and reducing the risk of miscommunication. Integrated tools for tracking hours worked and generating reports support accurate payroll processing and compliance with labor laws. By automating scheduling processes, the software reduces administrative burdens, minimizes scheduling conflicts, and improves overall staff satisfaction. Ultimately, it helps healthcare facilities operate more efficiently, maintain high standards of patient care, and better allocate their workforce.
Creating and managing schedules with EasyShifts is a straightforward process that allows for customization to meet specific requirements. The platform simplifies the task of filling open shifts and provides efficient solutions for finding replacements in case of call-ins. Additionally, EasyShifts has the capability to restrict employees from picking up overtime shifts, ensuring that staff workloads remain balanced. Communication is streamlined through EasyShifts, with users receiving timely email or text notifications about any schedule changes. By utilizing EasyShifts, you can dedicate more time to critical tasks rather than getting bogged down in scheduling. This tool also aids in maintaining consistent staffing levels, which can lead to significant cost savings by reducing the need for fill-ins and overtime pay. Employees have the convenience of accessing their schedules from anywhere at any time, enhancing their overall experience. Your team is likely to appreciate the ease of use that EasyShifts provides, fostering a sense of connection among all employees. With EasyShifts, you can rest easy knowing that your scheduling is always up to date and easily manageable, allowing for a more organized work environment.
ShiftCare's Care Management features simplify the process of delivering tailored support to clients and their families. By organizing shifts, rosters, and teams, our management tools enhance the efficiency and effectiveness of your services. The integration of timesheets, expenses, and invoices streamlines accounting, alleviating your workload and fostering growth. We ensure that you and your teams have all the necessary resources to coordinate shifts and clients, enabling the delivery of quality care at any location. Additionally, our system facilitates the onboarding of new clients, helping you understand their unique needs and manage their goals effectively. We also prioritize the establishment of strong relationships between clients and their loved ones. Your teams are empowered to assist clients in achieving their objectives, with tools that allow for easy tracking of progress and sharing of updates with relevant parties. Overall, ShiftCare is dedicated to enhancing the quality of care while promoting seamless collaboration among all stakeholders involved.
UKG Ready® serves as a user-friendly, all-in-one platform tailored for small to medium-sized enterprises, addressing a comprehensive range of employee requirements. It encompasses various functions, including HR, benefits, payroll, talent management, time tracking, and scheduling, ultimately enabling your workforce to enhance productivity, make swift and informed choices, and foster an exceptional workplace environment for everyone involved. Additionally, this solution streamlines processes, allowing businesses to focus on growth and employee satisfaction.
ScheduleFlex is an agile scheduling solution designed specifically for service-driven industries such as healthcare, public safety, call centers, and staffing firms. It enables managers to swiftly respond to changing workforce needs by facilitating immediate shift modifications and efficiently pairing them with available and qualified personnel. The system features robust scheduling capabilities that handle urgent modifications adeptly, addressing sudden employee absences and fluctuations in service demand. In addition, ScheduleFlex improves communication through mobile technology, ensuring that both managers and team members remain updated and connected, which is essential for seamless operations. By providing increased visibility into the pool of available and skilled workers, managers can better manage shift coverage while reducing overtime expenses, ultimately enhancing workforce productivity. This cutting-edge tool not only simplifies scheduling workflows but also contributes to the overall effectiveness of the organization. With its ability to adapt to real-time changes, ScheduleFlex positions businesses for greater success in a competitive landscape.
PARiM stands out as a premier professional staff management system, utilized daily by more than 85,000 users.
We provide three distinct self-service portals, enabling you to easily activate or deactivate access for clients, staff, and management. Additionally, our mobile applications for both Android and iOS enhance user experience. This meticulous focus on functionality allows us to deliver a comprehensive array of features and efficiency that many professionals appreciate throughout their workday.
Our solution addresses a gap in the HR market, facilitating interaction with client companies, which is crucial if your organization incorporates human resources into its service offerings.
The client access feature sets your organization apart from competitors by fostering better customer relationships and lowering the overall expenses associated with HR planning and management. Overall, PARiM is designed to streamline operations while enhancing collaboration between all parties involved.
TrackSmart Scheduling is an advanced software tool tailored to assist small businesses in optimizing their employee scheduling, maintaining adherence to labor laws, and simplifying payroll reporting processes. With the convenience of web and mobile applications, users can effortlessly access their schedules from any location at any time. The platform allows managers to conveniently save and duplicate schedules, whether they are planning for days, weeks, or months ahead. Furthermore, it streamlines the creation of shift and payroll reports while tracking employee hours to mitigate unnecessary overtime costs, establishing itself as an essential resource for managing a workforce effectively. This state-of-the-art software not only boosts operational efficiency but also supports better decision-making for small business owners.
Effective schedule management can free up an average of 20 hours each week for users. Are you prepared to begin this journey? You'll find that you'll be operational in no time as you navigate the steady influx of swap requests. Nurse managers have experienced a remarkable 73% decrease in time spent on scheduling tasks compared to previous methods. With NurseGrid, these managers have reported a 75% reduction in the time spent on the floor dealing with open shifts. A significant factor contributing to nurses leaving their positions is dissatisfaction with their work schedules. Notably, 89% of nurses within their departments have utilized the NurseGrid Manager. Our complimentary mobile app empowers staff to collaborate with peers and identify other nurses available for swaps. Once a swap is confirmed, an email notification will be sent for your approval, eliminating the hassle of managing numerous papers or disorganized emails.
Take advantage of NurseGrid Manager’s 30-day free trial today! Check out the NurseGrid website for additional details and start transforming your scheduling experience!
CRM, financial management, workforce oversight software, and numerous other domains can be managed efficiently, allowing you to oversee every element of your organization. Choose the necessary modules to optimize both your time and resources.
Simplifying staffing processes
With over two decades of expertise in the staffing sector, our founders developed and refined an internal platform aimed at enhancing team productivity. During this period, a rival recognized the power of their platform and noted that every company in the field faced similar challenges that their system addressed. She proposed that such an innovative solution should be accessible to all businesses in the industry.
Founded in 2016, Senegal Software emerged from this vision. Today, we offer a modular system that empowers you to manage your operations from any device, anywhere.
Our software is designed to help clients enhance efficiency, reduce costs, and boost overall productivity. Moreover, our commitment doesn't end there; our team actively collaborates with clients to discover innovative methods for automating and streamlining staffing solutions, ensuring continuous improvement in the services we provide.
20X is a sophisticated management system specifically designed for nursing agencies, aimed at boosting both operational efficiency and profitability. By implementing 20X, your agency can concentrate on expanding its business while the system effortlessly oversees daily tasks. Its powerful features enable a substantial reduction in administrative responsibilities, freeing up countless hours that would typically be consumed by phone calls and emails. The platform effectively matches shift requirements with available staff, delivering updates directly to their mobile app and notifying them through SMS and messaging. Invoicing is simplified to a single click, as 20X automates all shift payments and calculations, thereby removing the hassle of traditional timesheets and spreadsheets. Moreover, the built-in staff payments feature ensures seamless transaction processing, complete with comprehensive payment notification PDFs that outline deductions, taxes, and net payments. With the adoption of 20X, nursing agencies not only streamline their operational processes but also enhance their ability to provide exceptional care to their clients, ultimately elevating the standard of service in the healthcare industry. Embracing this innovative solution can lead to significant improvements in both productivity and client satisfaction.
AlphaMed Solutions offers a range of services including electronic health records, tailored solutions, and innovative healthcare and business applications designed to gather and analyze critical patient data in real time. These solutions are compliant with HIPAA regulations and leverage advanced medical protocols, merging the skills of award-winning Alpha Software engineers with the insights of practicing doctors. The applications are capable of rapidly accessing and collecting medical information, functioning effectively with or without cellular connectivity, and seamlessly integrating with nearly any healthcare infrastructure.
One notable application, the AlphaMED Workplace Wellness app, assists employees in navigating the conclusion of a COVID-19 quarantine or illness by systematically collecting daily temperature readings and current symptoms. By utilizing established guidelines, test outcomes, and the typical progression of illness, the app identifies when significant milestones have been achieved and notifies employees when they are cleared to return to work, ensuring a safe transition back to the workplace. Additionally, this app empowers users to take charge of their health while providing organizations with essential data to make informed decisions regarding employee safety.
eSchedule stands out as the premier option for first responders looking to transition to digital scheduling solutions. In addition to scheduling, it seamlessly incorporates timekeeping, training documentation, and various online forms. The platform is designed to be adaptable and tailored to meet your unique requirements. Known for its exceptional customer support, eSchedule caters to both small volunteer organizations and expansive departments with a workforce of hundreds. With a modular pricing structure, users are only billed for the features they utilize, ensuring cost efficiency. Since its inception in 2004, eSchedule has consistently evolved to meet the changing needs of its users.
Managing staff scheduling in the healthcare sector can be quite challenging, impacting everything from long-term care facilities to national health systems. Traditional pen and paper methods often prove to be inefficient and susceptible to mistakes, resulting in wasted time and expensive mishaps. Moreover, many enterprise scheduling software solutions lack user-friendly designs, making it difficult for nurses to effectively navigate the complexities of healthcare organizations. ShiftWizard was specifically developed to address these issues, moving away from outdated scheduling techniques. Our platform is designed to be user-friendly for both staff and managers while offering powerful capabilities behind the scenes. With ShiftWizard's intuitive interface and cutting-edge features, healthcare workforce management can be significantly enhanced. Additionally, by seamlessly integrating your EMR with Time & Attendance systems, you can make informed staff scheduling decisions based on real-time metrics like Hours Per Patient Day (HPPD) and Hours Per Patient Visit (HPPV), ultimately improving care delivery and operational efficiency.
Revise your schedule based on our personalized suggestions that take into account your financial limitations, as well as both state and federal regulations, while aligning with your existing timetable. Any adjustments you make to the schedule can be quickly shared across all employee platforms. You have the flexibility to reach out to individual employees or entire resident families via direct or bulk messaging. Leverage our system to communicate vital company announcements, coordinate shift allocations, and keep families updated on the well-being of their loved ones. By examining your past timeclock data in conjunction with your upcoming schedule, we provide you with valuable insights that were previously unavailable. You'll be able to monitor important metrics in real-time, such as paid per day (PPD), overtime, and various labor expenses. This advanced visibility allows you to make proactive changes to address potential issues before they escalate. Furthermore, you can select from our wide range of surveys tailored for long-term care residents, their families, and staff, ensuring that you receive prompt feedback to evaluate overall satisfaction and engagement levels. By consistently tracking these elements, you can significantly improve the quality of care and communication within your facility, fostering a more supportive environment for everyone involved. Ultimately, this holistic approach will empower you to make more informed decisions that benefit both employees and residents alike.
ANSOS is a comprehensive software solution designed for large enterprises, specifically tailored to enhance staff scheduling and forecasting. By leveraging data, this innovative system offers insights into the operational requirements of healthcare facilities, ensuring that staffing levels correspond effectively to demand while reducing overtime and enhancing the patient experience. Additionally, ANSOS features real-time performance reporting and seamlessly integrates with nurse scheduling tools such as NurseGrid, enabling organizations to optimize their workforce management strategies further. This capability not only streamlines scheduling processes but also contributes to better overall healthcare delivery.
eSolve offers a remarkable smart scheduling solution tailored to meet the diverse and complex staffing requirements of organizations in various industries such as healthcare, retail, services, hospitality, event management, call centers, distribution, and aviation, to name a few. This cutting-edge tool not only simplifies the scheduling process but also significantly improves operational efficiency for companies grappling with intricate workforce issues. By leveraging this solution, organizations can better manage their personnel, ultimately leading to increased productivity and enhanced service delivery.
Schedule360 combines various collaborative technologies, including the internet, mobile apps, text messaging, and email, to enhance proactive scheduling and communication among healthcare professionals. Rather than offering a one-size-fits-all solution, we customize our software to align precisely with your unique needs. Each healthcare organization that adopts Schedule360 benefits from a tailored and personalized approach to employee scheduling. While some applications may face delays and require constant updates, our web-based scheduling software guarantees that nurses, pharmacists, providers, and staff can access their schedules at any time and from any device. This level of flexibility fosters uninterrupted online connectivity, allowing all users to effectively manage their time. Furthermore, our focus on customization ensures that every implementation of Schedule360 is specifically designed to address the unique challenges faced by our clients, further highlighting our commitment to delivering outstanding service in the healthcare industry. Ultimately, our goal is to empower healthcare workers through innovative scheduling solutions that enhance their efficiency and satisfaction.
State-of-the-art solutions for overseeing contingent workforces are crucial for maintaining high operational standards in healthcare. This system provides exceptional nurse deployment and resource management, enabling healthcare providers to take charge of their staffing requirements once again. By significantly lowering labor expenses, Einstein II emerges as a smart, cloud-based platform designed for internal workforce management and vendor oversight, with the goal of reducing reliance on costly options such as overtime and agency hires. It comprises two primary components: one dedicated to managing and deploying internal resource pools (IRP) and the other serving as a full-featured vendor management system (VMS). As a result, this groundbreaking tool enhances the management of the entire contingent workforce via a cohesive platform, maximizing the utilization of an organization’s staff before seeking external agency assistance, while also handling any necessary agency workers effectively. Additionally, the Einstein II IRP module empowers hospitals and healthcare facilities to establish and utilize internal resource pools, allowing them to respond to varying staffing requirements without sacrificing the quality of care provided to patients. Ultimately, this innovative technology equips healthcare organizations with the ability to adapt swiftly to changing conditions while maintaining operational excellence.
Using Armada as your primary solution makes managing employees and their schedules incredibly simple. This all-encompassing platform is tailored to help you conserve precious time, cut expenses, and reduce stress with features that optimize the entire time and attendance management workflow. Thanks to the mobile time-tracking capability, your employees can conveniently check in by sending photos directly to your inbox, giving you peace of mind that they are on-site and ready to work. With the Armada app, employees can effortlessly record their start and end times, ensuring a smooth check-in and check-out process. Any inconsistencies are resolved prior to billing, guaranteeing payroll accuracy. Furthermore, employees can compile important job-related information by creating customer recaps with a variety of question formats. The Armada attendance software revolutionizes the check-in and check-out mechanism for your team, eliminating the need for outdated time cards completely. This modern approach not only boosts efficiency but also fosters a greater sense of accountability within your workforce. Ultimately, with Armada, you're not just managing time; you're transforming the way your team tracks and values their work hours.
SmartLinx offers an all-encompassing, cutting-edge suite of workforce management solutions tailored for organizations with a workforce exceeding 100 employees. This suite features proactive monitoring, alerts, and business analytics, alongside fully integrated products that enhance management efficiency, facilitate cost savings, and streamline payroll setup and processing. Additionally, it empowers businesses to make informed decisions through robust data analysis.
Rotageek empowers companies to effectively forecast and fulfill demand through the use of innovative, data-centric technology. In addition, it enables organizations to arrange their workforce in a manner that is both efficient and equitable.
By leveraging machine learning and tailored algorithms, Rotageek identifies trends that may remain hidden without such analysis. This advanced approach ensures that Rotageek delivers top-tier solutions for workforce management and business forecasting, ultimately enhancing operational efficiency.
Intrigma optimizes the scheduling process, leading to better delivery of patient care. By reducing the time allocated for schedule preparation, it facilitates gathering staff preferences, promotes seamless shift changes, and eases payroll processing, among other functionalities. Users have the convenience to adjust schedules from any computer, tablet, or smartphone, while medical professionals and support staff can submit requests and exchange shifts using their mobile devices. Given the myriad of clinical responsibilities and demands of patient care, scheduling emerges as one of several administrative tasks that must be managed. Its significance is underscored by its impact on the personal lives and career ambitions of team members, which ultimately affects the organization's ability to attract and retain skilled professionals. Thus, it is essential to handle scheduling with both fairness and sensitivity while ensuring it is executed efficiently and accurately. This is where the Intrigma Nursing Scheduler becomes particularly beneficial. To uphold a high standard of patient care, maintaining appropriate nurse-to-patient ratios is vital. As a result, over-reliance on overtime and expensive supplemental staffing can burden financial resources. Moreover, effective scheduling not only boosts operational efficiency but also leads to higher employee satisfaction and improved retention rates, creating a more stable work environment. Ultimately, a well-structured scheduling system fosters a culture of respect and consideration within healthcare teams.
Community services can demonstrate their value by illustrating both the demand and capacity within health and social care sectors. Civica Scheduling, previously known as Malinko, acts as a supportive tool for your electronic patient record (EPR) system. It enables community services to function with enhanced transparency and safety, offering real-time insights into the capacity of your distributed clinical workforce and patient demand, ultimately leading to improved care in the community. Through intelligent scheduling, caseloads can be automatically allocated based on established criteria, including clinical expertise, patient requirements, geographical location, and the duration of visits. Managers can swiftly organize both scheduled and unscheduled visits while maintaining real-time visibility across all teams. This capability provides community services with the same levels of safety and transparency enjoyed by ambulance services and inpatient areas within acute hospitals. Additionally, Civica Scheduling has received certification from the UKCA as a Class 1 Medical Device Software. By minimizing non-clinical tasks, this tool not only saves time but also enhances clinical capacity, allowing healthcare professionals to focus more on patient care. Ultimately, adopting such technology can lead to a more efficient and responsive healthcare system.
Shift Admin offers an Automated Scheduling Generation feature that creates optimized schedules tailored to customizable rules and user preferences. The scheduler is powered by a robust algorithm and boasts an intuitive user interface, making it capable of managing even the most intricate scheduling needs. For you, the Scheduler, this translates to the ability to develop fair and equitable schedules for all users, utilizing personalized rules and individual preferences, all in a fraction of the time compared to manual scheduling. Additionally, you'll benefit from our dedicated industry support team, ready to assist you with any inquiries you might encounter. This combination of efficiency and support ensures that your scheduling process is both streamlined and effective.
Core Schedule provides tailored scheduling solutions designed for every team and department through a cohesive platform. It skillfully navigates complex regulations and requests, promoting transparency, fairness, and accessibility for all users. By utilizing cutting-edge software technologies, our system streamlines processes while catering to the specific requirements of each team. It adeptly handles complicated staffing requests and adjusts effortlessly to changing workflows. Ensuring fairness and accessibility, it acts as a definitive reference point for information. The ability to deliver high-quality healthcare efficiently, while ensuring that staff members remain healthy, engaged, secure, and well-rested, relies heavily on having an effective staff schedule in place. Core Schedule not only supports the development and involvement of a robust workforce but also improves transparency and gathers vital data that benefits all stakeholders. Moreover, this system plays a crucial role in empowering organizations to successfully fulfill both operational demands and employee needs, ultimately leading to enhanced workplace satisfaction.
Discover the shifts that suit your lifestyle and enjoy a nursing career that balances your financial needs with personal commitments. IntelyCare provides nurses and nursing assistants with flexible scheduling options, offering pay rates that are on average 25% higher, along with the advantage of DailyPay and comprehensive benefits. With the IntelyCare app, you can easily locate shifts at your chosen facilities and design a work schedule that aligns perfectly with your preferences. The user-friendly app allows you to book single or multiple shifts, receive immediate payment after your work, and effectively manage all your professional credentials. Furthermore, IntelyCare presents a valuable solution for healthcare facilities aiming to enhance nurse staffing levels while minimizing staffing-related expenses. Our platform empowers you to oversee both internal part-time and full-time staff, in addition to enabling you to fill essential shifts with per-diem nurses and nursing assistants. By partnering with IntelyCare, you can effectively address your staffing challenges while enjoying the flexibility to maintain your personal life.
Previous
You're on page 1
Next
Nurse Scheduling Software Buyers Guide
Nurse scheduling software is a specialized tool designed to streamline the complex process of creating and managing nurse schedules within healthcare facilities. This software addresses the challenges associated with workforce management in healthcare settings, where there is a need to balance staffing levels, comply with regulations, and accommodate varying shift requirements. By automating scheduling tasks and providing advanced features for managing nurse shifts, availability, and preferences, nurse scheduling software enhances operational efficiency, improves staff satisfaction, and ensures optimal patient care.
Key Features and Benefits
Automated Scheduling:
Shift Management: The software automates the creation of nurse schedules, taking into account shift requirements, employee availability, and facility needs. This reduces the time and effort required for manual scheduling and minimizes errors.
Conflict Resolution: Automated scheduling helps identify and resolve scheduling conflicts, such as overlapping shifts or inadequate coverage, ensuring that all shifts are properly staffed.
Flexible and Customizable Options:
Customizable Shifts: Users can create and manage different types of shifts, including day, night, and weekend shifts, as well as accommodate varying shift lengths and patterns.
Employee Preferences: The software allows nurses to input their shift preferences and availability, which can be factored into the scheduling process to improve job satisfaction and reduce turnover.
Compliance and Regulation Management:
Regulatory Compliance: The software helps ensure compliance with labor laws, union agreements, and internal policies by tracking work hours, overtime, and rest periods.
Credential Tracking: It includes features for tracking and managing nurse credentials and certifications, ensuring that only qualified staff are scheduled for specific duties.
Real-Time Updates and Communication:
Instant Notifications: The software provides real-time notifications and alerts regarding schedule changes, shift swaps, and urgent staffing needs, keeping staff informed and engaged.
Communication Tools: Integrated communication features, such as messaging and notifications, facilitate coordination and information sharing among nursing staff and management.
Reporting and Analytics:
Performance Metrics: The software generates reports and analytics on various aspects of scheduling, such as staffing levels, shift fulfillment, and labor costs. These insights help in evaluating scheduling efficiency and making data-driven decisions.
Historical Data: Access to historical scheduling data allows for trend analysis and forecasting, helping organizations anticipate future staffing needs and plan accordingly.
Implementation and Best Practices
Needs Assessment: Conduct a thorough needs assessment to understand the specific requirements of your healthcare facility, including staffing patterns, regulatory compliance needs, and integration with other systems.
Training and Onboarding: Provide comprehensive training for users to ensure they can effectively utilize the software’s features and functions. Proper onboarding will help in smooth adoption and minimize disruptions.
Continuous Monitoring and Adjustment: Regularly monitor scheduling performance and gather feedback from staff to identify areas for improvement. Adjust scheduling practices based on insights and evolving needs.
Integration with Other Systems: Integrate nurse scheduling software with other relevant systems, such as human resources or payroll systems, to streamline workflows and ensure accurate data management.
Conclusion
Nurse scheduling software plays a critical role in managing the complex scheduling needs of healthcare facilities. By automating scheduling processes, offering flexibility and customization, ensuring compliance with regulations, and providing real-time updates and analytics, this software enhances operational efficiency and supports high-quality patient care. As healthcare organizations strive to balance staffing levels, meet regulatory requirements, and improve staff satisfaction, leveraging nurse scheduling software becomes increasingly essential for achieving these goals and maintaining a well-functioning healthcare environment.