List of the Top 13 Free Online Proofing Software in 2025

Your team's content can be effectively consolidated within a workspace that is well-organized, version-controlled, and easily shareable. While Air provides a space for storing your content, it also boasts features like intelligent search capabilities, guest access permissions, and customizable layouts. Additionally, it simplifies the process of version tracking and sharing, enhancing the overall creative experience. No longer will you need to bury assets within zip files and folders; instead, you can craft lightweight presentations and social media posts. Your content can be structured in a manner that aligns seamlessly with your brand identity. The workspace doubles as a powerful search engine, equipped with smart tags and image recognition, enabling all team members, including managers, to effortlessly find and utilize assets. One of the most challenging aspects of collaboration is often the feedback process, but Air allows guests to contribute directly to your workspace via public boards. You can engage in discussions, leave comments, and make selections with context, fostering a collaborative environment. Moreover, you can easily track changes and pinpoint the latest version of any asset, ensuring that everyone is on the same page. This streamlined approach not only facilitates better organization but also promotes creativity and innovation within the team.

QuickReviewer serves as an online platform for design evaluation, enabling teams to swiftly approve creative work and gather insightful feedback. This tool accommodates various media formats, including videos, HTML, PDFs, and images, providing more than just simple annotation capabilities. With the potential for conflicting feedback, it streamlines the process of organizing input on creative endeavors without the hassle of exchanging numerous files or emails. Users can easily drag and drop files for upload, sharing them with an unlimited number of reviewers. The interface allows for text highlighting and comment addition, with unique colors assigned to each reviewer, fostering an interactive environment where comments can be replied to or upvoted by peers. Additionally, QuickReviewer is accessible on mobile devices, making it convenient to review and approve files on the go. This multifaceted tool enhances collaboration and efficiency in the design review process.

ProofHub enhances your project oversight and ensures optimal outcomes. This powerful and adaptable tool enables teams to effectively communicate and work together on projects from a unified platform. As a software-as-a-service (SaaS) solution, it encompasses features for project collaboration, management, portfolio oversight, as well as task and resource allocation. Compatible with both iOS and Android, ProofHub facilitates seamless connectivity for remote teams, allowing them to engage from any device, anywhere, and at any time. With its comprehensive capabilities, ProofHub is designed to streamline workflows and boost productivity for teams of all sizes.

ReviewStudio facilitates seamless collaboration for the review and approval processes of all your media projects. By breaking down communication barriers, it ensures that everyone involved has access to a centralized hub for feedback and approvals, keeping all team members aligned. Users, including collaborators, reviewers, and guests, can effortlessly annotate, comment, and generate various documents such as PDFs, images, videos, and web pages. The platform also features integrated task management, enabling you to assign comments, markups, or annotations as actionable tasks. With a variety of notification settings, it guarantees timely updates for the appropriate individuals regarding feedback. Additionally, it supports both live and independent review sessions, complete with a user-friendly presentation mode. Overall, ReviewStudio offers a complimentary trial to streamline and enhance your review and approval workflows. This makes it an appealing option for teams looking to improve their project management efficiency.

Ziflow enables creative teams to produce outstanding results. Our platform for creative collaboration simplifies the feedback process for any artistic asset, guiding it seamlessly from initial idea to final delivery. Accelerate the journey from the first version to the approved version in no time.

Artwork Flow is an innovative solution powered by AI, designed to enhance Creative Operations and Brand Asset Management while refining the creative process. It has gained popularity among fast-growing brands globally, as it effectively simplifies complex workflows for marketing, design, and creative teams. Additionally, the platform offers a range of features, including the ability to design elaborate workflows, organize and manage brand assets, utilize AI for generating endless variations, and support proofing across more than 160 file formats, all seamlessly integrated into a single platform. This comprehensive approach ensures that teams can collaborate efficiently and maintain brand consistency throughout their projects.

Ashore serves as an online proofing platform tailored for fast-paced creative professionals, streamlining the approval process while enhancing the quality of feedback received from reviewers. It has gained the trust of countless creatives worldwide, offering white-labeled proofing services that are not only efficient but also enjoyable for those reviewing the work. With automated workflows and a user-friendly dashboard compatible with all file types, it simplifies the task of obtaining approvals, ensuring that feedback can be provided on diverse formats, including images and audio files. Additionally, Ashore takes the initiative to remind approvers who may overlook their tasks, eliminating the need for you to chase them for responses ever again. This innovative approach allows creatives to focus more on their work and less on administrative follow-ups.

Assessing creative endeavors ought to be a simple task. Wipster streamlines the review process, allowing creative teams to generate superior work with greater efficiency. You can kick off your project by uploading works in progress (WIPs) and inviting collaborators such as creatives, project managers, and reviewers. Wipster facilitates the uploading and sharing of WIPs from its cloud, multiple storage services, Adobe applications, or through API connections. Collaborators can share their insights on specific assets or comprehensive campaigns. Both creatives and project managers can move fluidly through various iterations and review stages. Each asset and project is tracked through distinct phases, transitioning from 'Review' to 'In Progress' and ultimately to 'Approved'. After finalization, the approved materials can be delivered in high resolution, downloaded, or shared with other storage solutions, or via API. This comprehensive methodology guarantees that every aspect of the creative workflow is structured and efficient, thus significantly boosting collaboration and productivity. By ensuring clear communication and easy access to materials, Wipster further enhances the overall project experience for all involved.

Sinnaps stands out as the pioneering intelligent project management platform that combines simplicity with effective team planning tailored to specific needs. Utilizing advanced technology, it employs a sophisticated rendering engine grounded in PERT and CPM (Project Evaluation and Review Method) algorithms to enhance project management efficiency while aiding in informed decision-making. Among its many offerings, Sinnaps features interactive planning, risk assessment and management, resource optimization, and expectation management, ensuring comprehensive support for project success. This innovative approach not only streamlines processes but also empowers teams to navigate challenges with confidence.

Experience effortless online collaboration with MediaMarkup, a platform that facilitates the sharing, reviewing, marking up, and approval of PDF, image, and video files. Widely adopted by brands, designers, and advertising agencies, it seamlessly integrates with numerous productivity tools. Its support for multiple file formats guarantees a consistent review and approval process across PDFs, images, and videos. Users can establish various approval groups for either staged or parallel approval workflows, significantly improving collaboration flexibility. Designed with an API-first approach, MediaMarkup allows users to incorporate the annotation tool directly into their applications with ease. A highlight of the platform is its real-time collaboration feature, which ensures that annotations, notes, and comments are updated instantaneously for prompt feedback. Additionally, it employs configurable logic to compute both individual and group approval statuses based on user requirements. With a strong emphasis on GDPR compliance, MediaMarkup prioritizes data privacy, making it a trustworthy option for all users. The platform also boasts version management capabilities, enabling users to upload new versions and adjust approval group statuses seamlessly, which promotes an orderly review process. In summary, MediaMarkup enhances the collaboration experience, positioning itself as an essential tool for professionals across creative industries looking to streamline their workflows. Moreover, its commitment to user-friendly design and adaptability ensures that teams can work together more efficiently than ever.

Framebird operates as an interactive media sharing platform that boosts collaboration among photographers, visual designers, and other creative professionals. With a focus on modern aesthetics, it offers a variety of gallery templates specifically designed to help users showcase their portfolios in an impressive manner. Additionally, the platform incorporates a unique feedback system that encourages clear and contextual communication, streamlining the review and editing processes for creative projects. Aimed at individuals looking to present their visuals in a captivating way, Framebird also nurtures an environment where users can garner insightful critiques from their peers. Moreover, this platform not only highlights artistic works but also fosters a vibrant community of like-minded creatives who are enthusiastic about supporting and inspiring each other. By connecting individuals in this manner, Framebird enhances the overall creative experience and encourages collaboration across diverse artistic fields.

Picflow serves as a collaborative platform designed specifically for creative professionals, focusing on both images and videos. Users can create galleries with personalized layouts while enhancing the feedback process through various review methods, leading to faster approval times. This tool not only fosters teamwork but also encourages a more efficient workflow in creative projects.

Unify every element of the production workflow within a single platform to boost overall efficiency. This project management solution allows users to create timelines, track project progress, and serve as a reliable reference point for all project-related information. Thanks to Palette's cutting-edge cloud storage, team members will no longer have to ask where their files are stored. The platform also offers robust tools for creative evaluations, including assessments of still images, frame-by-frame commentary, voice and video feedback, task approvals, and a host of additional features. In addition, it provides thorough oversight of contracts and invoices, simplifies payment handling, monitors the time allocated to tasks, and enhances the process of delivering final products. By consolidating these diverse functionalities into one place, teams can collaborate more efficiently and productively. Ultimately, this integration fosters a more cohesive working environment, driving project success further.