List of the Top 5 Free Patient Intake Software in 2025

With the trust of over 25 million users globally, Jotform serves as a comprehensive platform that enhances data gathering, automates workflows, and facilitates online sales without requiring any coding skills. Utilizing Jotform’s intuitive drag-and-drop Form Builder, companies can easily design personalized forms and surveys to gather leads, contact details, payments, appointments, and e-signatures. Users can select from a library of more than 10,000 templates tailored for various purposes, such as feedback forms or event registrations, or opt to create their own unique forms from the ground up. The platform’s sophisticated features, including conditional logic, autoresponders, and compatibility with over 200 integrations, significantly optimize operational processes. Moreover, Jotform's AI-driven Agents provide immediate customer support by assisting users during the form submission journey, addressing inquiries, and ensuring a seamless experience, which minimizes the reliance on manual support. With the addition of Jotform’s Store Builder, businesses can establish an online storefront to market products, services, and subscriptions, as well as collect donations and process payments through a wide array of over 30 payment gateways. Furthermore, tools like the Approvals feature, PDF Editor, and Report Builder empower organizations to convert gathered data into insightful actions and streamline workflows for enhanced productivity. This multifaceted approach makes Jotform a vital resource for businesses seeking to improve their operational efficiency and customer engagement.

Practice Mate, developed by Office Ally, serves as a thorough practice management solution that adheres to HIPAA regulations and is utilized by more than 25,000 healthcare providers. With its intuitive design, it effectively simplifies the processes of revenue cycle management and billing while optimizing appointment scheduling to boost administrative productivity. This platform also offers smooth integration with additional Office Ally tools to facilitate patient intake, send reminders, and manage e-prescriptions. You can begin using it today without any charges, obligations, or setup hassles, allowing you to minimize administrative burdens, elevate job satisfaction, and enhance the experience for patients. Furthermore, this solution is designed to support the evolving needs of healthcare organizations, making it a valuable asset in today’s medical landscape.

Mend is a robust patient engagement and integrated telehealth platform that aims to assist healthcare organizations in expanding their operations while effectively managing patient care. With a focus on secure and efficient communication, Mend ensures that healthcare providers can interact with their patients seamlessly and remains fully compliant with HIPAA regulations. Catering to over 100 specialties, Mend has successfully supported the care of more than 5 million patients through a combination of in-office and virtual care experiences. This powerful solution not only enhances patient experience but also helps healthcare practices thrive in a competitive market.

PracticeSuite serves as a comprehensive practice management and electronic health records (EHR) solution, designed for diverse medical practices and external billing organizations. This platform offers a variety of features such as patient outreach, scheduling options, and both patient portals and kiosks. Additionally, its EHR system enables clinical teams to effectively oversee clinical measures while providing versatile charting tools and health maintenance features. Furthermore, PracticeSuite boasts nationwide connectivity to pharmacies, laboratories, health information exchange networks, and other healthcare professionals, ensuring seamless integration across the healthcare landscape. Its user-friendly interface also enhances the overall experience for both healthcare providers and patients alike.

Connect Patient by ChartLogic is a versatile mobile-friendly patient portal that offers a wide range of functionalities. This digital solution enables smooth communication and engagement between healthcare providers and patients, allowing access from any device or web browser, which significantly improves the quality of care and enhances the overall patient experience. Essential features available to healthcare providers include access to patient history, secure messaging, intake forms, and appointment reminders. On the other hand, patients enjoy crucial tools such as the ability to request appointments, make electronic bill payments, and submit prescription refill requests, creating a holistic approach to managing their healthcare. By providing these comprehensive services, this platform greatly improves the relationship between patients and providers, leading to a more streamlined and effective healthcare system. Additionally, its user-friendly interface ensures that both patients and providers can navigate the portal with ease, further promoting better health outcomes.