List of the Top 20 Free Portal Software in 2025

eXo Platform serves as an open-source digital workplace tailored for the needs of expanding teams and businesses. Comprehensive and adaptable, eXo Platform offers an extensive range of functionalities, including knowledge sharing, document and content management, alongside social interaction and collaborative tools for projects and tasks, all seamlessly integrated into a single solution. By utilizing eXo Platform, organizations can foster connections, enhance engagement, and incentivize their employees, customers, and partners through its innovative social and gamification features, ultimately driving productivity and satisfaction.

The Digital Assistant represents a revolutionary approach to modern work. Acting as your personalized digital aide, it consolidates actionable Cards from all your linked applications to ensure you stay updated throughout your busy day. You can pose questions to the Digital Assistant or simply enter a query, enabling you to search comprehensively across your organization for files, data, and services. By integrating the Digital Assistant with your preferred business applications, databases, and both on-premise and online APIs, you can establish a centralized hub for productivity that empowers digital professionals. With built-in support for over 50 enterprise data sources, including popular platforms like Office 365, SharePoint CRM, Salesforce CRM, and Slack, the Digital Assistant can seamlessly fit into your workflow. Whether embedded in your current Intranet, utilized as a Chrome extension, or accessed through a responsive web application, it also serves as a convenient mobile assistant. The ease of working has reached unprecedented levels, making it simpler than ever to manage your tasks efficiently.

Glasscubes enhances collaboration for businesses of all sizes, enabling connections with individuals from any location. This cloud-based solution is trusted by the UK government and leading enterprises, providing teams with secure online spaces that boost productivity and efficiency. It includes a diverse range of features, such as tools for file sharing, team collaboration, project and task management, along with intranet and extranet capabilities. Through the integration of these functionalities, Glasscubes helps users optimize their workflows and achieve superior results. Furthermore, its user-friendly interface ensures that teams can adapt quickly and effectively to their evolving collaboration needs.

Clinked is a customizable cloud-based client portal designed for teams to collaborate on projects and share files efficiently. Among its standout features are integrations with search tools, file sharing capabilities, task management solutions, and collaborative tools that enhance productivity. Additionally, users can conveniently access Clinked through mobile applications available for both Android and iOS platforms, making it versatile for on-the-go project management.

MyDocSafe is your vital ally in the journey of digital transformation, helping to automate processes related to client engagement such as pitching, onboarding, and the secure sharing of documents. This all-encompassing platform for document security and electronic signatures enables you to verify and oversee all your documents online, while also simplifying compliance, onboarding, and contract renewal processes. Discover a variety of features tailored to boost your productivity, ultimately saving you both time and effort. With a wealth of integrations available, you can significantly enhance your operational efficiency. Furthermore, by increasing client interaction, you can potentially elevate your revenue. Streamline your proposals with customizable workflows and a completely paperless quoting system for a more structured approach. Speed up deal closures and eliminate administrative delays by utilizing efficient workflows that connect various departments. Cut down on the time dedicated to low-value, non-billable tasks during client onboarding by leveraging automatic document distribution, timely reminders, and notifications, which facilitate a smoother experience for new clients. In essence, MyDocSafe serves as a comprehensive solution for seamlessly navigating the complexities associated with client interactions and documentation, making your work life easier and more effective. Through this platform, you can not only streamline operations but also foster deeper client relationships that are crucial for long-term success.

The Liferay Digital Experience Platform (DXP) is crafted to seamlessly integrate with your current technologies and business operations, allowing for a tailored solution that addresses your unique requirements. By utilizing Liferay DXP, you can design exceptional user experiences that not only attract but also empower your audience. Engaging, personalized, and user-friendly experiences will ensure that your audience can access the information they seek swiftly and effortlessly. Moreover, facilitating easy self-service options can lead to a noticeable reduction in customer support expenses. Enhancing processes to enable customers to achieve their goals more quickly will not only elevate customer satisfaction but also boost operational effectiveness. Additionally, an optimized digital commerce platform can significantly enhance your online revenue streams. With a user-friendly system that simplifies transactions, you can streamline the ordering process, increase the average size of orders, motivate repeat purchases, and ultimately drive revenue growth online. Ultimately, Liferay DXP equips businesses with the tools necessary to thrive in a competitive digital landscape.

Knack is a user-friendly application creation tool tailored for business owners who do not have a technical background. With its drag-and-drop functionality, individuals can effortlessly design apps for various purposes such as CRM, lead management, membership directories, project oversight, inventory control, order management, or even HIPAA-compliant applications. Current users appreciate the convenience of accessing their apps while on the go, whether on Android or iOS devices. The platform also features collaborative tools, including whiteboards and tagging systems, which enhance teamwork for larger groups with several administrators. Additionally, the automated analytics dashboard provides insights into app usage and user interactions, enabling effective monitoring of performance and engagement. This combination of features makes Knack a versatile solution for businesses looking to streamline their processes.

Rapidly expanding businesses have the opportunity to enhance collaboration within their teams. Twine serves as an innovative communication platform designed for contemporary work environments. With applications like Knowledge, News & Broadcast, and Wellbeing, you can seamlessly connect your team members, resources, and creative ideas in a centralized hub. Moreover, it integrates smoothly with your existing systems, allowing sign-on through Okta or Active Directory, along with file retrieval from Dropbox, Google, Box, and a variety of other functionalities. Its modular design empowers you to select the specific features you require, enabling you to construct your perfect digital workspace. For a visual overview of its capabilities, be sure to watch the promotional video available here: https://www.twineapp.com/feature-video. This tool not only fosters communication but also enhances productivity and engagement across your organization.

Univention Corporate Server (UCS) serves as an open integration platform that provides a centralized Identity and Access Management (IAM) system with Nubus through a user-friendly web portal. This portal features Single Sign-On capabilities, along with an integrated IAM system and packaged integrations that streamline the user experience. The App Center is stocked with enterprise applications, while seamless integration with Active Directory enhances functionality. UCS serves as a comprehensive platform to oversee your entire IT infrastructure, whether it exists on-premises, in the cloud, or in a hybrid setup. Nubus plays a pivotal role as the core IAM solution, efficiently managing identities, roles, and groups. Users benefit from an integrated portal that supports Single Sign-On (SSO) and self-service functionalities, granting them access to a wide array of applications and IT services. The deployment of applications is made simple and efficient through readily available integration packages and software. Designed to manage diverse and distributed IT environments, UCS supports an array of operating systems, including Windows, Mac OS, and Linux. To explore UCS further, you can download the complimentary UCS Core Edition directly from our website. This allows users to experience firsthand the robust capabilities of UCS for managing complex IT landscapes.

MangoApps is a comprehensive digital workplace platform that unites your intranet, frontline employee app, collaboration tools, and AI-powered knowledge services into one secure, intuitive hub. Built for both corporate offices and on-the-go frontline teams, it replaces the inefficiency of juggling separate apps by delivering communication, resources, and workflows through a single, consistent experience—accessible anywhere, on any device. Instead of scattering news, training, documents, schedules, and task lists across multiple systems, MangoApps centralizes them for instant access. Employees can search for answers, contribute updates, join discussions, and complete their work without switching contexts. Intelligent AI Assistants provide fast, role-specific results, while automation features reduce repetitive tasks and help teams focus on high-value work. With 200+ integrations to popular enterprise systems, MangoApps acts as the launchpad for daily operations while keeping existing tools in place. From onboarding new hires and managing projects to running recognition programs and shift scheduling, the platform adapts to each organization’s unique workflows. Enterprise-grade security—including HITRUST, SOC 2 Type II, and ISO 27001—ensures sensitive data remains fully protected and compliant. Adoption rates regularly exceed 90%, and organizations consistently report measurable improvements in employee engagement, retention, and productivity. Whether you’re connecting a few hundred staff or coordinating a global workforce of hundreds of thousands, MangoApps bridges the gap between headquarters and the frontline—reducing app sprawl, improving knowledge flow, and fostering a connected culture where every employee has the tools, training, and communication they need to thrive.

Statlook is a comprehensive and no-cost IT Asset Management solution designed for professional use, featuring an array of functionalities. It consolidates all hardware information into a single platform, ensuring easy access to infrastructure details. The software component provides auditing capabilities along with validation to ensure adherence to licensing agreements. Users have the ability to track activity statistics, manage program usage, and utilize website blocking features to enhance security. Additionally, it includes a robust helpdesk system that supports remote desktop access and complies with GDPR regulations, making it a versatile tool for managing IT assets effectively. For installation, you can access the Statlook Installer at the provided link, and further guidance is available in the User Manual.

Agency Handy serves as an all-in-one client portal solution designed to optimize agency operations by integrating client management, project tracking, task assignment, billing, payments, and communication into a unified platform. Users can create detailed service catalogs with customizable options that can be made publicly available or directly integrated into their websites, in addition to setting up tailored intake and order forms to effectively gather essential client information. The platform streamlines the client onboarding process by allowing the creation of comprehensive client profiles that store important details, along with automated email invitations to speed up confirmations. Agency Handy also features robust task management capabilities, including Kanban boards for a clear visualization of project progress, real-time collaboration tools to facilitate seamless communication between teams and clients, and built-in mechanisms for feedback and file annotations. Moreover, it simplifies financial transactions with automated invoicing that supports various payment gateways, ensuring a hassle-free experience for both agencies and their clients. This comprehensive strategy significantly boosts operational efficiency while also elevating client satisfaction, establishing Agency Handy as an indispensable resource for contemporary agencies. With its user-friendly interface and versatile functionalities, Agency Handy stands out as a key player in the agency management landscape.

Safelink provides organizations, including legal firms, accounting practices, M&A experts, and financial service providers, with secure virtual data rooms and collaborative tools. This cloud-based platform ensures the safe exchange of sensitive documents through encrypted storage and secure transmission methods. With a comprehensive set of features, Safelink enables users to establish detailed permissions and conduct thorough content searches. It also boasts secure messaging capabilities, various collaboration tools, and document tracking at the page level. Users can easily upload files and folders using a drag-and-drop interface, while also controlling access by specifying who can view, copy, download, or print documents. Additionally, the platform's collaboration features empower users to assign tasks, create checklists, comment on documents, and send announcements to other users, enhancing productivity and communication.

bCommunities is an advanced online platform that enhances collaboration and transaction efficiency for various teams. Within this innovative ecosystem, each organization is provided with a unique, secure, and private environment, which keeps your vendor unaware of your client’s details and limits their visibility to just one task at a time for any given project. In contrast, you cannot view the tasks they are handling related to your inquiries unless they specifically create a Flowback task for you or mark a task as a resource, which will then show up in your account. If all the members of your internal team are designated as Light users (which signifies they are utilizing the free version), they will have the ability to access all projects and tasks that were generated during the Trial period or those that have been assigned to them by clients. Our robust infrastructure, comprising data centers and network systems, is intricately designed to ensure exceptional uptime, superior server and cloud performance, enhanced security measures, and rapid scalability, thus providing a smooth user experience for everyone involved. In addition to these features, bCommunities is dedicated to cultivating a collaborative atmosphere that encourages both efficiency and transparency among all teams. This commitment not only boosts productivity but also strengthens the relationships between various stakeholders in the workflow.

Whether you use Gmail, Outlook, Google Drive, OneDrive, or Dropbox, Correlate acts as a comprehensive productivity platform that integrates all your needs into one intuitive interface. By prioritizing the significance of placing your cloud content in context, we enable you to complete your tasks swiftly, free from the distractions of irrelevant information. Our mission is to create a space where people can connect their ideas, work collaboratively, and focus on what truly matters in both their personal and professional lives. You can share the right files securely and efficiently with the appropriate individuals at the perfect moment. Correlate nurtures connections that hold the potential to change the world around us for the better. Among our early partners are inspiring EU initiatives such as Cities2030, which aims to build sustainable urban food systems, and the FeMALE project, which is focused on improving support for those affected by endometriosis, underscoring our dedication to meaningful collaborations. Together, we are committed to fostering a more interconnected and productive future for everyone involved, paving the way for innovative solutions to emerge.

LumApps serves as a cloud-driven platform designed to enhance the employee experience by facilitating communication among staff, integrating Google search capabilities within an extensive company file repository, and enabling users to collaborate through file sharing, information exchange, and commentary. The benefits of LumApps include: - Fostering connection and engagement among all employees, even those on the frontline. - Unifying the organization under a cohesive company culture. - Supporting large enterprises in aligning, engaging, and empowering their workforce. - Providing customized experiences for each employee to enhance both engagement and productivity. - Allowing for seamless communication and empowerment of employees, regardless of their location. Additionally, LumApps offers its services on an annual subscription model, which includes support through email and access to an online help desk for user assistance. This comprehensive support system ensures that all employees can make the most of the platform’s capabilities.

Aeqium serves as a comprehensive hub for HR teams and managers, merging essential data and insights to facilitate quick and informed decisions regarding employee compensation. The platform promotes merit-based evaluations and encourages collective decision-making around pay, while also providing an efficient means of documenting results through streamlined workflows. With the capacity to conduct performance reviews efficiently, managers are able to redirect their focus towards fostering business growth. Aeqium enables organizations to create attractive compensation packages that align with budgetary constraints, ensuring equitable pay and promoting transparency for all employees. Users can easily analyze the effects of their compensation structures on recruitment and retention, simulate potential modifications, and make necessary adjustments seamlessly. Moreover, Aeqium delivers automated insights into team compensation, compiling salary, variable pay, and equity data in one convenient interface. With just a few clicks, organizations can examine compensation patterns across different departments and job roles, which leads to more informed decision-making and proactive measures to reduce employee turnover. By utilizing Aeqium's features, businesses can significantly improve their compensation frameworks while fostering a workplace culture rooted in equity and openness. This not only helps in attracting top talent but also in retaining valuable employees, ultimately contributing to long-term organizational success.

Entando stands out as the most lightweight open-source platform tailored for Digital Transformation in today's landscape. With our solutions, clients can swiftly launch enterprise applications that are not only lightweight and cloud-native but also highly customizable, outpacing their rivals in the market. Additionally, our platform ensures a cohesive user experience across all enterprise applications, significantly speeding up time to market and enhancing overall development efficiency. This integrated approach empowers organizations to adapt quickly to changing demands and innovate without delay.

Introupe is an Intranet solution that was initially designed by a school for educational institutions at both primary and secondary levels, but it has since broadened its reach to cater to businesses as well. Its main goals include streamlining all paper-based administrative tasks within an organization and improving the management and efficiency of these workflows, in addition to providing other beneficial services. Organizations often depend on an Intranet to effectively distribute information, as overseeing communication for a large workforce can be quite daunting. By adopting an Intranet, organizations can significantly ease the difficulties linked to informing a vast audience. Moreover, it is equally advantageous for smaller businesses, offering them a convenient platform to share announcements, updates, meeting minutes, reports, memos, agendas, and organizational objectives. This capability ensures that all employees, staff, and users stay current with the latest information within the organization. In addition to this, an Intranet supports the posting of essential information that remains accessible to all employees, which promotes a more transparent communication culture. Ultimately, Introupe not only strengthens organizational communication and operational efficiency but also contributes to a more cohesive work environment, making it an indispensable tool for any workplace. Thus, it serves as a crucial resource that can enhance collaboration and productivity across various sectors.

FeatValue delivers a comprehensive customer portal tailored for agencies and service providers. With its robust integration into widely-used project management tools, it ensures that clients can seamlessly incorporate its features into their existing workflows. Additionally, FeatValue facilitates a systematic client review process while keeping tasks synchronized. Clients have the ability to both view and generate tasks, enhancing collaboration and efficiency in their projects. This streamlined approach empowers users to manage their projects more effectively.