List of the Top 25 Project Portfolio Management Software for Microsoft Project in 2025

Project Insight (PI) is an advanced project and portfolio management software that enables organizations to compile and analyze all their projects seamlessly. By integrating your work, projects, and tasks into a single, user-friendly online platform, PI can be tailored to meet the specific requirements of your business. This makes it particularly beneficial for organizations with intricate project management needs, such as budgeting, scheduling, time-tracking, and capacity planning. Despite its robust features, PI remains accessible and adaptable, which in turn enhances the level of customer service you can offer. Users can effortlessly merge data from essential tools like CRM, accounting, DevOps, and support software, providing stakeholders with immediate insights into project status. Additionally, the FREE version of PI allows users to get started quickly and scale their usage over time as their needs evolve. This flexibility ensures that as your organization grows, PI can continue to meet your changing project management demands.

Replicon is an enterprise-grade, AI-powered platform designed to solve the most critical challenges around time tracking, workforce management, project visibility, and labor cost optimization. With its configurable architecture and intuitive experience, Replicon supports businesses across every industry — from tech and consulting to manufacturing, education, and government. Our intelligent timesheets capture time automatically via web, mobile, or integrations with calendar and productivity tools. Real-time notifications and smart suggestions ensure compliance and consistency. Replicon’s robust project tracking tools let you manage budgets, allocate resources, and track progress with granular control. It’s ideal for both billable and non-billable work — whether internal or client-facing. Built-in labor law compliance, multi-location support, and flexible approval chains make Replicon suitable for global operations. Advanced analytics and dashboards provide actionable insights into utilization, profitability, wage costs, and revenue leakage — helping leaders improve performance and forecast with confidence. Replicon seamlessly integrates with your ERP, HR, CRM, and payroll systems — bringing together your time, pay, and performance data into one intelligent platform. Whether you're a department or an enterprise, Replicon scales to your needs, enhances accountability, and helps you make data-driven decisions — all while freeing teams from manual processes.

Wrike is an exceptional work management solution that provides cross-functional teams with comprehensive insight into intricate projects. This cloud-based collaboration tool is relied upon by over 20,000 prominent organizations globally, including renowned companies like Fitbit and Siemens. With an array of award-winning functionalities, Wrike includes features such as dynamic request forms, automated workflows, cross-tagging, custom item types, and integrations with more than 400 applications. Enhance your productivity with Work Intelligence™: our sophisticated communication tool that facilitates voice commands, smart replies, and document processing. Additionally, we provide customized templates designed to help teams initiate Agile projects efficiently while ensuring compliance. In addition to guaranteeing 99.9% uptime, our enterprise-grade security encompasses single sign-on, role-based access control, and continuous data backup. For added assurance, users can utilize the Wrike Lock add-on to maintain complete ownership of their master encryption key. Research shows that Wrike can enhance organizational processes by 40%, streamlining administrative tasks and lowering costs across various sectors. Experience the transformative impact on your team — begin your free two-week trial now and see the difference for yourself.

Prism PPM (formerly known as WorkOtter) is the top-rated and fastest-growing cloud project management tool for teams of 10 or more. This user-friendly platform is designed for Product, Engineering, IT, and Innovation PMOs looking to transition from spreadsheets to a straightforward SaaS solution for managing projects, resources, and portfolios, all enhanced by dynamic animated dashboards. It seamlessly integrates with popular tools like Jira, MS Project, and Office 365, offering full two-way synchronization. Key features include managing Ideas, Projects through Gantt and Kanban views, RAID Logs, Portfolios with "What-If" scenarios, as well as tools for Time Tracking, Capacity Planning, and Financial management. Additionally, WorkOtter allows teams to collaborate more effectively and make informed decisions based on real-time data insights.

ProjectManager is a renowned SaaS company that is revolutionizing the way organizations operate in today's hybrid environment. Our software solutions for project and work management facilitate exceptional collaboration among thousands of customers worldwide, offering tools for project planning, workflow organization, resource allocation, and time tracking throughout the entire work lifecycle. Designed to be user-friendly for all, ProjectManager also provides the robust features that managers need to make informed, data-driven choices while accommodating projects of varying complexities. Esteemed organizations like Nestle, Avis, and Lubrizol depend on our platform to effectively lead their teams and accomplish remarkable results together. Headquartered in Austin, ProjectManager has established offices in cities such as Auckland and Seattle, demonstrating our commitment to a global presence. By continually evolving our features, we strive to meet the ever-changing demands of modern businesses everywhere.

Office Timeline is a user-friendly add-in for PowerPoint that empowers you to swiftly generate Gantt charts and roadmaps using expertly crafted templates. It integrates seamlessly with the native PowerPoint interface, ensuring a familiar experience for users. The intuitive drag-and-drop functionality provides complete control over design elements, making customization a breeze. Additionally, you can easily import features from well-known tools like Excel, MS Project, Smartsheet, and Wrike, enabling quick integration of external data without tedious manual entry of tasks or milestones. To maximize efficiency, you can save templates and share your creations directly from the add-in. Our aim is to assist users of all experience levels in crafting captivating presentations that convey a clear narrative through engaging visuals, eliminating the need for hours of preparation before each meeting and ensuring that your message stands out. With Office Timeline, you can transform your ideas into professional visuals that resonate with your audience.

Planforge stands out as the top provider of hybrid program and portfolio management software. Its web-based PPM solution effectively eliminates information silos by seamlessly integrating various cross-functional Jira processes and enterprise agile planning methodologies, such as SAFe, along with resource management capabilities. This integration empowers organizations to respond more swiftly to evolving circumstances, translate strategies into actionable steps, and enhance their decision-making processes to maximize value. Furthermore, Planforge's innovative approach helps teams collaborate more efficiently, ultimately driving greater project success.

OneDesk is an integrated software solution that merges Helpdesk functionality with Project Management capabilities into a single platform. This eliminates the hassle of purchasing, integrating, and navigating multiple applications. It allows teams to efficiently support customers and collaborate on projects from a unified interface. Suitable for businesses of all sizes, including various departments within larger organizations, OneDesk is favored by professionals in project management, IT, customer service, and professional services. The software is user-friendly, packed with features, and offers extensive customization options for managing both tasks and ticket workflows effectively. Additionally, its versatility ensures that it can adapt to the unique needs of different teams within an organization.

Birdview PSA offers professional service organizations a comprehensive platform that serves as a single source of truth, enhancing visibility throughout the entire service delivery lifecycle. This unified approach supports informed decision-making, fosters collaboration, and improves synchronization during crucial handoff moments. With robust project management capabilities, resource optimization features, and detailed project accounting tools, Birdview PSA equips organizations with the means to effectively monitor and refine both portfolio and project performance. Additionally, service organizations can leverage its extensive functionalities without enduring an extensive onboarding process or straining their financial resources. The user-friendly interface, coupled with smooth integrations with ERPs, CRMs, and a multitude of other applications, further simplifies the user experience, making it accessible to a wider range of professionals. As a result, organizations can streamline their operations and focus on delivering exceptional service to their clients.

OpenProject is an intuitive and robust open source project management tool that caters to various user needs. Users can opt for the complimentary community edition or the enterprise version, which is available as a cloud solution or an on-premises installation. This software facilitates seamless project management across the complete project lifecycle while ensuring the highest standards of data security to bolster your management efforts from start to finish. With OpenProject, you can collect and refine ideas, outline project scope and deliverables, and utilize the list view to transform work packages into easily manageable tasks or activities. Tasks can be generated swiftly through inline creation, or users may provide more detailed information via the full-screen view. Additionally, users can emphasize changes in project timelines and represent multiple projects in a single Gantt chart. The platform also enables comprehensive issue tracking, covering risks, tasks, features, bugs, and more. Moreover, you can create distinct workflows and customize fields to tailor OpenProject to meet your unique requirements and enhance overall productivity.

Celoxis serves as a comprehensive project portfolio management solution that empowers project leaders and organizations to effectively strategize, prioritize tasks, and allocate resources efficiently across various projects and portfolios. It includes functionalities that enhance communication and collaboration among team members, facilitating precise tracking, assessment, and visibility of progress within the project portfolio, all while aligning with the organization’s objectives. By leveraging Celoxis, users can make informed strategic decisions, manage risks effectively, and conduct scenario analyses which contribute to the success of their projects and initiatives. Ultimately, this tool enhances the overall efficiency and effectiveness of project execution.

Meisterplan is a lean project portfolio management software with a focus on resource planning that helps you build realistic and effective portfolios. It delivers a true portfolio-level workspace with just the right level of detail for every planning horizon. With real-time scenario planning, you can see the impact of changes and make better decisions, faster. With Meisterplan, it is easy to see and adapt priorities as needed. Its prioritization features such as project scoring ensure that any new projects added to the portfolio are not only aligned with business goals but also realistic and achievable. By maintaining a clear overview of employee availability and skillsets, users can assign team members to high-impact projects where they’re needed most. Real-time scenario simulations make it easier to adapt quickly to change, while helping to identify and resolve resource bottlenecks before they become issues. Already trusted by companies across a variety of industries and organizational structures, Meisterplan supports a wide range of users — from portfolio and resource managers to project managers, product owners, team leads, and executives.

Cerri Project is a versatile enterprise project management software designed to cater to different project types and teams. It comes in both private cloud and on-premise formats, providing users with options that best fit their needs. The software features adaptable portfolio and project management tools that allow for extensive customization. Key capabilities include portfolio and project management features such as strategic alignment, scenario analysis, and comprehensive financial planning. Additionally, it supports project planning through Gantt charts, resource management, time and expense tracking, document management, and fosters team collaboration through social features. This combination of tools makes Cerri Project suitable for organizations looking to enhance their project management efficiency and collaboration.

ITM Platform serves as a comprehensive Project Portfolio Management Software that connects project management directly with strategic objectives. With a seamless integration process that takes only two weeks, it offers a user-friendly experience, ensuring that you and your team can quickly become proficient. This allows your team to efficiently manage their portfolio while aligning with the broader business strategy, equipped with the necessary tools and resources. The software ensures strong oversight of financial aspects—including costs and revenues—across all levels, from portfolio and program to individual projects and tasks. It facilitates the management of both agile and waterfall methodologies, allowing businesses to prioritize critical initiatives and utilize real-time data for company-wide progress reporting. Furthermore, ITM Platform’s capabilities empower organizations to make informed decisions that foster strategic alignment and operational efficiency.

Organizations aim to grow, innovate, and maintain their competitive edge within their respective sectors. They embody the intricacies of the individuals that comprise them, full of potential yet frequently constrained by long-standing practices. Adopting business agility requires nurturing a mindset that emphasizes value creation and prioritizes understanding customer needs, along with integrating appropriate practices and tools. The OnePlan team is committed to steering your organization toward improved innovation, flexibility, and efficiency by offering customized technology and consulting solutions that resonate with your specific journey. It is vital to pinpoint essential business strategies and connect them to execution activities throughout the organization. Aligning efforts with overarching objectives, intended business outcomes, and real-time performance indicators is crucial for success. By expanding agile methodologies to involve additional teams, including those in executive roles, organizations can greatly enhance their speed to market, the quality of their products, and overall productivity. Empowering teams to choose the execution methods and tools that best fit their unique needs is also important. In addition, ensuring transparency and enabling informed decision-making at every level is essential for effectively managing the complexities that come with change. Ultimately, strong leadership entails the ability to react to changes promptly and confidently, fostering a culture where innovation can flourish and thrive. This holistic approach not only strengthens the organization but also prepares it for future challenges and opportunities.

Triskell is a comprehensive enterprise solution designed specifically for Strategy Execution Management, equipped with sophisticated Project Portfolio Management capabilities that bridge the divide between strategic planning and effective execution. This platform empowers organizations to systematically plan, prioritize, oversee, and evaluate their initiatives. Additionally, Triskell offers an array of tools that encompass demand management, capacity management, project portfolio management, application portfolio management, resource management, financial management, and both waterfall and agile project management methodologies, along with IT service portfolio management. By integrating these features, Triskell ensures a holistic approach to managing organizational projects and resources effectively.

KeyedIn Solutions is revolutionizing the operations of Project Management Office (PMO) teams with its innovative cloud-based project portfolio management solution. The user-friendly interface of KeyedIn enhances how businesses handle project selection, resource distribution, and reporting at the portfolio level, among other functions. This platform provides a distinctive array of tools designed to effectively oversee portfolios, financials, and deliverables, ensuring comprehensive management capabilities. By streamlining these processes, KeyedIn empowers organizations to make informed decisions and optimize their project outcomes.

When project managers utilize their individual approaches and tools, it creates disjointed information that hinders a cohesive understanding of the project portfolio. By integrating data via Talaia and following established best practices, you can obtain vital insights essential for successful project portfolio management. Say goodbye to unwieldy spreadsheets and complex reports; Talaia is also an essential ally in your digital transformation efforts, facilitating the management and supervision of the entire process. Centralize all project data on a single platform, structured according to PMBOK standards. Remove the delays associated with waiting for reports or updates, and actively track the progress of your projects and programs. This allows you to gain greater control over costs, timelines, risks, incidents, and delays, thereby improving your forecasting and decision-making abilities. Optimize your project planning strategies and adopt a proactive approach to managing changes in budget, resources, and timelines to achieve the best outcomes. Furthermore, by harnessing Talaia, you can significantly improve collaboration and communication among all projects, which ultimately contributes to achieving more favorable results. This unified approach not only enhances efficiency but also fosters a culture of transparency and accountability throughout the organization.

UMT360's Strategic Portfolio Management Solution delivers essential portfolio management functionalities that numerous organizations currently lack. By implementing UMT360, businesses can ensure they have appropriate planning and governance mechanisms in place to effectively model and analyze various dimensions, align investments with strategic goals, expedite business transformation, and drive growth. Our distinct methodology enables clients to gradually adopt the necessary capabilities, enhancing visibility, generating insights, and fostering enterprise connections to speed up transformation and refine decision-making processes. Key features of our solution include: * Governance Controls for All Portfolios * Demand & Innovation Management * Forecasting and Budgeting * Resource Utilization & Management * Outcome Management * Strategic Portfolio Analysis * Roadmapping and Release Management * Business Intelligence & Metrics These capabilities collectively empower organizations to achieve greater alignment between their strategies and operational execution, ensuring they remain competitive in a rapidly changing market.

RationalPlan project management software was designed to aid project managers in ensuring their projects stay on track and within financial limits. Its primary goal is to simplify the process of project planning, making it accessible even for those new to project management. At the same time, it offers a range of advanced features to support the needs of seasoned professionals. With RationalPlan, project managers can effectively plan, allocate resources, monitor progress, manage budgets, and assess workloads. This software is particularly beneficial for project scheduling, tracking, and planning tasks efficiently. RationalPlan serves as an excellent resource for individuals involved in engineering, construction, consulting, and software development, as well as for students pursuing related fields. By utilizing RationalPlan, you can ensure your projects are completed not only on time but also within the designated budget and according to the original plan, ultimately leading to higher success rates.

Smart Project Portfolio Management enables seamless integration with Azure DevOps and Jira Software. It provides a comprehensive view of your portfolio, offering immediate insights into ongoing tasks and facilitating quicker, more informed decision-making. This solution encompasses all enterprise work, ensuring that everyone remains aligned and progress is continuously monitored. You can effectively prioritize projects, allocate resources, and oversee the advancement of work across various departments and teams. The ideation feature simplifies the process of proposing new projects, allowing for the submission of ideas and collection of necessary details for your team. PPM Express stands out as a contemporary platform designed to streamline the management of your projects and enterprise portfolios. By leveraging AI and machine learning, it significantly enhances team productivity and collaboration. Ultimately, this innovative approach not only fosters greater efficiency but also drives better outcomes for the organization as a whole.

Microsoft leads the way in innovation, consistently upgrading its platforms and tools to fulfill the project, portfolio, and work management needs of its clients. The newest version of Project Online, which is integrated with the Microsoft Power Platform, establishes a robust basis that enhances team collaboration, allowing them to achieve business results like never before. This method of managing strategy execution is tailored to address the changing demands of portfolio management for business strategists, steering committees, strategy realization offices (SROs), and enterprise portfolio management offices (EPMOs). In order to succeed in the fast-paced landscape of today, product teams need to adopt innovation, flexibility, and efficiency when allocating resources to tasks at the most advantageous times. The timing of a product's launch into the market can be crucial, often determining whether a company emerges as an industry frontrunner or falls behind the competition. Providing new product development (NPD) teams with the right tools can create a notable competitive advantage. Furthermore, as demand can stem from multiple channels, it is essential to remain flexible and quick to adapt for enduring success in any market. Ultimately, a proactive approach to resource management and collaboration can make all the difference in achieving desired outcomes.

Unlock unparalleled strategic advantages for your business and enhance your PMO with Fluid. Integrate every aspect of your strategic initiatives seamlessly, aligning them with your business goals to optimize overall value. By centralizing everything from projects to operations and strategy in one platform, your team can effectively concentrate on what truly matters. This comprehensive approach includes robust demand management and thorough project planning. The complete project delivery process involves essential elements like resource allocation, scheduling, risk management, and beyond. You can oversee strategic initiatives from their inception to the realization of their value. The Project Portfolio Management (PPM) software acts as a crucial resource, allowing for the concurrent management of various projects and programs throughout their lifecycle. It empowers project managers to prioritize initiatives that align with strategic objectives, effectively manage resources, oversee budgets, and monitor progress seamlessly. By adopting our solutions, organizations can refine their processes, respond to changes promptly, and consistently meet their strategic goals, thereby increasing overall user satisfaction. This proactive approach not only helps in navigating a competitive market but also lays the groundwork for sustainable success and growth well into the future. With Fluid, your potential to thrive is significantly amplified.

Aurora™, renowned as the most sophisticated intelligent planning and scheduling application globally, leverages cutting-edge artificial intelligence technologies. Initially developed to support NASA in addressing challenging, mission-critical scheduling problems that involve intricate constraints, it integrates the expertise and insights of human schedulers. Particularly adept at handling extensive projects with complicated resource needs and limitations, Aurora has gained traction among a growing number of organizations over the last quarter-century for managing their operations effectively. When it comes to Project Portfolio Management (PPM), Aurora has demonstrated a level of capability that surpasses that of other tools, including Primavera P6 and Microsoft Project, solidifying its status in the industry. This remarkable software continues to evolve, adapting to the changing needs of project management in various sectors.

Crafting a strategy is essential for achieving effective synergy between strategic planning and execution abilities. The Uppwise SPM platform includes a dedicated strategy module designed to assist in the development of enterprise strategies by pinpointing and aligning critical components that drive value creation. This functionality allows for the alignment of Strategic Themes (or Pillars) and Key Goals with Objectives & Key Results (OKR), effectively bridging the gap between the enterprise's vision and the execution teams. Moreover, the strategy module in Uppwise SPM works in harmony with the portfolio module, enabling seamless top-down funding processes as well as bottom-up updates on the performance of strategic execution. In addition, Uppwise SPM boasts a customizable, role-based dashboarding feature that empowers users to generate analytical views that reveal the root causes of both achievements and setbacks. By adopting this all-encompassing methodology, organizations can not only improve their strategic oversight but also cultivate a culture of responsibility and transparency throughout their teams. Ultimately, such an approach ensures that everyone is aligned and focused on achieving the organization's strategic goals.