List of the Top 12 Screen Sharing Software for Microsoft 365 in 2025

Zoom Meetings & Chat provides a robust platform for enterprise video conferencing, incorporating features like real-time messaging and content sharing. It simplifies video conferencing and messaging across all devices, ensuring ease of use for everyone. The platform encourages user adoption with seamless meeting capabilities that allow participants to join, initiate, and collaborate effortlessly on any device. Zoom Meetings integrates with your calendar system, delivering top-tier video conferencing on both mobile and desktop platforms. It supports a variety of functions such as all-hands meetings, internal and external communications, as well as training sessions, all accessible through a single platform. With the capacity to host up to 1,000 participants and display 49 videos on screen simultaneously, users can enjoy high-definition video and audio quality during their meetings. Multiple participants can screen share at once, and co-annotation features enhance interactivity. Security is a priority, with end-to-end encryption for all meetings, role-based access controls, password protection, and waiting rooms for added safety. Additionally, hosts have the ability to put attendees on hold when necessary. Meetings can be recorded either locally or in the cloud, complete with searchable transcripts for easy reference. Moreover, Zoom offers healthcare plans that comply with HIPAA regulations, ensuring that sensitive information is handled appropriately. This comprehensive suite of features positions Zoom as a leader in the video conferencing space.

In today's complex business landscape, facing intricate challenges necessitates the collaboration of committed teams. To support you and your colleagues in excelling at effective teamwork, we have created a detailed online resource. Creating a collaborative atmosphere for discussions and decision-making significantly amplifies the likelihood of achieving success. With Microsoft Teams, all essential tools are brought together in one cohesive workspace, facilitating smooth communication through chat, virtual meetings, file sharing, and integration with a variety of business applications. Improve your team's alignment with features that include group chat, online meetings, calling, and web conferencing options. Furthermore, you can work together on documents in real-time using integrated Microsoft 365 tools like Word, Excel, PowerPoint, and SharePoint. Additionally, the platform allows for the integration of your favorite Microsoft applications and other third-party services to support ongoing business development. Teams ensures robust end-to-end security, offers extensive administrative control, and guarantees compliance, all supported by the capabilities of Microsoft 365. Catering to diverse group needs, Teams comes with a free version that requires no long-term commitments, alongside the option to utilize it within a comprehensive suite of productivity solutions. By embracing the true essence of teamwork, you can unlock transformative opportunities for innovation and sustainable growth while fostering a culture of collaboration.

GoTo Meeting is a versatile online conferencing platform designed to enhance workforce productivity by offering a fast, dependable, and user-friendly experience. By facilitating face-to-face interactions, presentation sharing, and instant messaging among team members, it helps foster stronger relationships and drive better business results with just a single click. Trusted by millions globally, including many leading corporations, GoTo Meeting serves as a reliable tool for effective virtual communication and collaboration. Users can confidently engage in meetings with high-quality audio and video through its straightforward interface. Additionally, features like meeting transcripts and the GoTo Meeting Smart Assistant are designed to boost efficiency. The mobile application further allows you to connect and collaborate effortlessly from any location, ensuring you never miss an opportunity to engage with your team.

Miro is designed to align your team's thinking seamlessly. As a virtual whiteboard and collaboration platform, it enhances the cooperative efforts of cross-functional teams in generating exceptional outcomes. Unlike video conferencing tools, Miro focuses solely on facilitating collaboration among team members who may be spread across different locations and time zones, ensuring that they can effectively share and develop their ideas even when not physically together. This platform boasts over 200 ready-to-use templates for idea capture and visualization, along with features such as comments, chat, screen sharing, and integration with widely-used business applications. Additionally, Miro AI acts as a powerful catalyst for your team, allowing you to maximize your creativity and efficiency beyond previous limits. By leveraging Miro AI, you can transform your innovative concepts into reality, making it an essential resource for enhancing your team's collaborative spirit and inventive potential. With Miro, the future of teamwork is bright and full of endless possibilities.

LiveWebinar is a versatile cloud platform that enables individuals and organizations to conduct webinars, meetings, and training sessions through features like chat, screen sharing, social broadcasting, and high-definition recording, all accessible via web browsers. Users have the flexibility to customize aspects such as logos, color schemes, and layouts, along with the ability to design tailored registration forms that resonate with their brand identity. Additionally, it provides options for managing email notifications and generating reports. Furthermore, LiveWebinar facilitates the streaming of events and training sessions on popular platforms like Facebook, YouTube, and Vimeo, ensuring a wider reach for its users. The service supports screen sharing and remote desktop connectivity on various devices, including PCs, Macs, and Android phones, while also offering extensions for browsers like Opera, Chrome, and Safari. Moreover, users can engage their audience through live testing, surveys, and polls to collect valuable insights, assess responses, and inform strategic business choices, ultimately enhancing the overall effectiveness of their webinars.

Customizing your join.me experience has never been more straightforward. You have the option to tailor your meeting link to reflect your preferences, whether that includes your company branding, the topic of the meeting, or your personal flair. This unique link allows attendees to familiarize themselves with you and your brand even before the meeting begins. Your individualized URL, along with a custom background, contributes to making your account and meeting environment truly distinct. You can enhance your attendees' experience with a fun image or incorporate your company logo into the background. The modification process is simple, enabling you to refresh it for different occasions, including holidays. It’s entirely yours to shape. Additionally, join.me's toll-free feature integrates smoothly with the essential functionalities you use daily, such as audio, recording, and scheduling. Remote control capabilities are also part of the package. The toll-free option alleviates concerns about customers incurring charges for calls, providing competitive rates with no hidden or additional fees. This makes for a seamless and cost-effective way to connect with clients while maintaining a professional presence.

Experience hassle-free video conferencing, screen sharing, and messaging designed for teams of various sizes with RingCentral Video, facilitating remote work from any location. Enjoy crystal-clear voice and video quality that creates the illusion of being in the same physical space, bolstered by a remarkable uptime of 99.999% and excellent audio-visual fidelity. There’s no requirement for any downloads, as you can effortlessly join or host meetings with a simple click through your web browser or the RingCentral application. Connectivity is seamless, allowing you to switch between your mobile device and desktop with ease. Protect every meeting with top-notch enterprise-grade security, which is reinforced by independent verification of RingCentral's safety protocols, ensuring a solid commitment to user privacy. Accessing meetings via the browser or app guarantees that all conversations remain private and secure. Boost efficiency before, during, and after meetings with a fully integrated messaging platform and a cutting-edge business phone system that keeps your team connected and productive. The combination of convenience and security provided by RingCentral Video empowers teams to collaborate effectively, regardless of their geographical location. Moreover, the user-friendly interface makes it easy for everyone to engage and contribute, enhancing overall collaboration.

Spike consolidates your entire workspace into a single Inbox that encompasses email, chat, calendars, calls, team collaboration, and tasks, effectively streamlining your workflow by eliminating the need to toggle between multiple applications. By combining conventional email with instant messaging, Spike's conversational email feature reduces the chaos of lengthy email threads. With real-time communication and live collaboration capabilities, users can enjoy enhanced interactions that foster a more personable communication atmosphere. Available on iOS, Android, Mac, and Windows, Spike ensures that you can stay connected and organized no matter what device you are using. This integration of features is designed to improve productivity and simplify the way you manage your professional communications.

Demodesk stands out as the leading platform for customer meetings, specifically designed for sales representatives and success teams. By offering real-time guidance, it enhances the performance of customer-facing reps while automating tasks that do not directly involve selling, thus allowing them to engage customers more effectively than ever before. Every customer meeting benefits from Demodesk's ability to automatically present the most relevant playbook, equipping representatives with the necessary slides, web applications, conversation prompts, and competitive insights in real-time. Moreover, sales teams can streamline their workflows by automating essential but non-sales-related tasks, such as preparing for meetings, coordinating schedules, and maintaining CRM records. The platform's innovative screen-sharing technology invites customers to engage directly with the software during discussions, fostering a collaborative environment. Additionally, AI-driven insights empower sales leaders to gain a clear understanding of call dynamics, identify effective strategies, and provide coaching in a predominantly remote work setting. With its seamless integration across various tech solutions, including G Suite, Microsoft Office, and Salesforce, Demodesk supports a unified approach to sales and customer engagement.

Vectera simplifies the process of meeting clients virtually by allowing you to arrange appointments and conduct secure video conferences with up to four participants. Each client has the ability to establish their own communication hub, where you can utilize features like whiteboards, cobrowsing, and document annotation to enhance collaboration. With just a single click to initiate, there are no downloads required, ensuring a hassle-free experience. This platform is designed to make online interactions seamless and efficient for everyone involved.

Transform your meeting experience effortlessly with AeriCast, which enables you to wirelessly display your screen without the hassle of cables or adapters. This innovative platform promotes smooth collaboration among both in-person and remote attendees, guaranteeing that all shared information is encrypted for security. Unlock the full potential of your display by presenting room schedules, calendars, announcements, key performance indicators, weather forecasts, news updates, and much more through the robust integration features of AeriCast, effectively converting your screens into vibrant digital signage. Managing multiple screens becomes simple with AeriCast, as your administrative team can easily implement a variety of applications and layouts, customizing screen management to fit specific security protocols, all from one intuitive interface. Whether you are organizing a small team discussion or a large-scale conference, AeriCast not only streamlines the process but also enhances engagement for all participants. This seamless technology ensures that every meeting is not only productive but also visually captivating.

Collaborate effortlessly through screen sharing, video calls, and audio messages, enabling you to work according to your own schedule. There's no requirement for account creation or software installation. By exchanging ideas via bubbles, you can bypass the need for scheduled meetings. Conversations can be started immediately, allowing for a swift return to productive activities. You can provide targeted feedback on specific areas of a presentation by capturing your screen, voice, or video. This technique lets you absorb information at your own speed and share your thoughts without the stress of waiting to be called upon. Make sure your team is equipped with the context needed to keep moving forward, even when their schedules don't align. Offer a flexible and interactive tutorial to guide your clients toward achieving their goals. Record your screen and share it with them to tackle any obstacles they face. If you have a colleague working in a different time zone, you can avoid the inconvenience of late-night discussions by simply recording your insights, sharing them, and getting their responses by the next morning. This method not only boosts efficiency but also promotes smooth communication across various time zones, making collaboration feel more natural and less constrained. Additionally, this level of interaction encourages a more engaged and informed team dynamic.