Mailroom vs. Exela Digital Mailroom

Mailroom is an all-encompassing platform designed for monitoring incoming deliveries and overseeing Proof of Delivery (POD), leveraging both desktop software and portable data collection devices to ensure efficient tracking of mail and packages as they transition from the mailroom to their designated recipients in your organization. This robust, secure on-premise software operates solely within your organization's firewalls, guaranteeing the protection of sensitive data. Upon reaching the mailroom, each incoming item—be it letters, parcels, or larger packages—is assigned a unique barcode, or alternatively, the external courier's barcode may be employed to boost efficiency. These items are then logged into the internal mail tracking system using a barcode scanner connected to the desktop software, enabling detailed recording of various aspects such as package contents, reference numbers, courier details, weight, and classification based on size or type, including distinctions like large letters or boxes. Furthermore, the system can automatically dispatch email notifications to recipients, alerting them that a mail item has been successfully delivered for their attention, which enhances communication and simplifies the workflow. This forward-thinking method not only boosts tracking precision but also significantly streamlines the entire mail handling process within the organization, ultimately leading to improved productivity and satisfaction among recipients. Additionally, the system's user-friendly interface ensures that all team members can easily navigate and utilize the features, further reinforcing its effectiveness in daily operations.

Choose from an extensive array of addresses nationwide and establish your business presence from one coast to the other. You can access your mail online at any time, regardless of your location, customizing the number of recipients and image scans to fit your specific requirements. You have the flexibility to determine if your mail should be scanned, shredded, or forwarded, allowing you to function effortlessly across the United States with our vast selection of addresses. Why depend on traditional mail services when we can deliver your correspondence securely to your mobile device? Secure prestigious addresses at a significantly lower cost compared to traditional office rentals. Our clear pricing structure features comprehensive plans without hidden fees, and we provide access to hundreds of top-tier locations with genuine street addresses. Every service includes chain-of-custody tracking and data encryption, guaranteeing the safety of your information. We are equipped to manage shredding, storage, shipping, or forwarding of your mail as required. Digital Mailroom is trusted by businesses of all sizes and works with organizations to improve their mail management and enhance team organization. Our services are available whenever and wherever you need them, making it easy to stay connected. Built on systems utilized by 60% of the Fortune 100, Digital Mailroom guarantees reliability and efficiency in handling your communications. With our innovative approach, you can streamline your operations and focus on what matters most to your business.