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What is QuickBooks Time?

QuickBooks Time, formerly referred to as TSheets, is recognized as a top-tier solution for tracking work hours and managing employee time records. By adopting QuickBooks Time, organizations can remove the complications linked to ambiguous or lost paper time cards, as well as the errors that often plague payroll spreadsheets. This platform provides an efficient method for monitoring timesheets, featuring mobile and online tracking with GPS capabilities, timely prompts and notifications for staff, and effective scheduling functionalities. With a design that prioritizes user experience, QuickBooks Time integrates effortlessly with various systems such as QuickBooks, Sage, ADP, and Paychex, enabling employees to clock in and out with just a single click. Users can conveniently take breaks, switch job codes, or alter timesheet entries in real-time, enhancing productivity. In addition, the mobile application is accessible on both Android and iOS devices, allowing users to manage, submit, and approve employee hours from virtually anywhere. Furthermore, the platform enables the creation of employee schedules that align with specific jobs or shifts, simplifying the process of adjusting, distributing, and communicating schedules to the team. This adaptability and comprehensive functionality make QuickBooks Time an essential resource for any business seeking to optimize its time management strategies. Ultimately, by leveraging QuickBooks Time, companies can enhance their operational efficiency while ensuring accurate payroll processing.

What is InStaff?

InStaff is an employee self-service portal for businesses that still hand out paper paystubs. Employees get their pay history, tax forms, timesheets, time-off requests, documents, and expenses in one place, on any device. It sits alongside your existing payroll rather than replacing it, delivering your PDF paystubs as-is and sorting them to the right employee automatically. Compatible with Sage 300, QuickBooks, Viewpoint Vista, Deltek Costpoint, and any system that produces PDF pay documents. Common in construction, manufacturing, healthcare, transportation, retail, and staffing. 400,000+ employees onboarded, most teams live within a few weeks, 14-day free trial, and free support on every plan.

Media

Media

Integrations Supported

QuickBooks Online
QuickBooks Online Advanced
Sage 50
ADP Learning Management
Datameer
Grow
Justworks
Knowify
SCREENish
Shift
Sirius - Marina Management Module
Square Appointments
Square Payments
Square for Retail
Workativ
Xero

Integrations Supported

QuickBooks Online
QuickBooks Online Advanced
Sage 50
Blackbaud Financial Edge NXT
Deltek Costpoint
NaviPayroll
Sage 300

API Availability

API Availability

Pricing Information

$4.00/month/user
1 user - $0
2-99 users - $4 per active user + $16 base fee per month
100+ users - $4 per active users + $800 base fee per month
Free Version
Free Trial Offered?

Pricing Information

Pricing not provided
Free Trial Offered?

Supported Platforms

SaaS
Android
iPhone
iPad

Supported Platforms

SaaS
Android
iPhone
iPad

Customer Service / Support

Standard Support
Web-Based Support

Customer Service / Support

Standard Support

Training Options

Documentation Hub
Webinars
Online Training

Training Options

Online Training

Company Facts

Organization Name

Intuit

Date Founded

1983

Company Location

United States

Company Website

quickbooks.intuit.com/time-tracking/

Company Facts

Organization Name

InStaff Inc.

Date Founded

2014

Company Location

Mississauga, Ontario, Canada

Company Website

instaff.org

Categories and Features

Employee Scheduling

Appointment Management
Automated Scheduling
Calendar Management
Employee Database
Group Scheduling
Messaging
Mobile Access
Payroll Management
Reporting/Analytics
Resource Management
Schedule Distribution
Scheduling
Shift Scheduling
Shift Swapping
Time Clock
Time Tracking
Vacation / Leave Tracking

Scheduling

Alerts/Notifications
Automated Scheduling
Calendar Management
Employee Scheduling
Group Scheduling
Multi-Location
Online Scheduling
Real-time Scheduling
Room Booking Management

Time Clock

Biometric Recognition
Hourly Employee Tracking
Messaging
Mobile Access
Online Punch Card
Payroll Management
Punch card
Reporting/Analytics
Salaried Employee Tracking
Sick Leave Tracking
Vacation / Leave Tracking

Time Tracking

Billable & Non-Billable Hours
Employee Database
Mobile Time Tracking
Multiple Billing Rates
Offline Time Tracking
Online Time Tracking
Overtime Calculation
Time per Project Reporting
Timesheet Management
Vacation / Leave Tracking

Categories and Features

Human Resources

InStaff is a comprehensive employee portal designed to streamline HR administration for small to mid-sized teams that still rely on traditional methods like paper and email. Employees can easily log in to access their paystubs and tax documents, submit timesheets via mobile devices, request time off, sign various policies and contracts, and manage expense claims. The system empowers HR departments by maintaining oversight with features like approval workflows for time-off requests, role-based access controls to manage information visibility, and certification tracking to monitor credential expirations. Additionally, the portal includes an employee directory, organizational charts, company announcements, and survey functionalities, all in one convenient location. InStaff offers modular pricing, allowing users to activate only the features they need and expand as necessary. The platform is SOC 2 Type II certified, provides multi-factor authentication at no additional cost, and complies with PIPEDA regulations. It supports multiple languages, including English, French, and Spanish, and is accessible through any web browser without requiring app installation. To date, over 400,000 employees have been onboarded, with most teams going live within a few weeks thanks to efficient data migration during the onboarding process. A 14-day free trial is also available for interested users.

Applicant Tracking
Attendance Management
Employee Database
Onboarding
Payroll Management
Self Service Portal
Time & Attendance Management
Time Off Management
Timesheets

Pay Stub Generators

InStaff does not create paystubs; instead, it utilizes the paystubs generated by your existing payroll system. Simply upload the PDF from your payroll processing, and InStaff will automatically organize, divide, and distribute each stub to the correct employee without altering the original document created by your payroll software. Employees can access their complete payment history and tax documents at any time, from any web browser, eliminating the need for reprint requests that typically burden the payroll department each pay cycle. The default retention period for these records is seven years. InStaff is compatible with any payroll system that produces PDF paystubs, including but not limited to Sage 300, Sage 300 CRE, Sage 50, Sage 100, QuickBooks Desktop and Online, Viewpoint Vista, Viewpoint Spectrum, Deltek Costpoint, Foundation, and Microsoft Dynamics NAV. If your payroll system isn’t listed but generates PDF paystubs, it is likely still compatible. There’s no need to change your payroll processing, and there’s no requirement for manual data entry into another system.

Not specified

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