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What is RLDatix Expenses?

Expenses is a comprehensive expense management platform designed to modernise how organisations handle employee spending. It replaces manual and paper-based processes with a digital system that improves accuracy and efficiency. The solution simplifies expense submissions, approvals, and reimbursements through automated, configurable workflows. Employees can capture receipts using OCR technology and submit claims from any device, at any time. Accurate mileage tracking and journey validation ensure travel expenses are correctly recorded and compliant. Built-in HMRC and VAT rules support tax accuracy and reduce audit risk. Corporate card management allows finance teams to monitor and control spending more effectively. Real-time dashboards and reporting deliver instant insight into spend patterns and compliance. Automated policy enforcement helps prevent overspending and fraud. Custom approval processes and notifications keep claims moving without delays. API integrations allow Expenses to connect seamlessly with existing finance and payroll systems. By eliminating manual reconciliation and reducing audit preparation time, Expenses helps organisations achieve better cost control and operational efficiency.

What is Cleemy?

With Cleemy, overseeing your expenses is effortless, as it smoothly connects with your accounting software to impress your accountants. Employees can easily submit their expenses at any moment through the mobile app, where they can take a photo of their receipts, allowing optical character recognition (OCR) technology to gather vital information. Additionally, mileage expenses are automatically computed using Google Maps, adhering to either standard rates or customized scales. Cleemy also keeps a record of users' frequently visited locations, simplifying the process of selecting them without having to re-enter addresses each time. Furthermore, Cleemy adeptly manages VAT rates based on the nature of the expense, significantly minimizing the likelihood of human error. You can customize various rates and indicate whether VAT can be reclaimed. Spending limits, notifications, and fixed rates are personalized according to your employees' profiles, ensuring you retain oversight over expenditures. Once the parameters are set, they are enforced automatically, optimizing the workflow. Those with authorization to approve simply need to assess expenses before deciding to approve or decline them. This all-encompassing strategy not only conserves time but also significantly boosts the effectiveness of expense management, providing a more streamlined approach to financial oversight. Ultimately, Cleemy transforms the often cumbersome process of expense tracking into a more manageable and efficient experience for everyone involved.

Media

Media

Integrations Supported

Lucca
Najar
PickYourSkills
Sage 50

Integrations Supported

Lucca
Najar
PickYourSkills
Sage 50

API Availability

Has API

API Availability

Has API

Pricing Information

Pricing not provided.
Free Trial Offered?
Free Version

Pricing Information

Pricing not provided.
Free Trial Offered?
Free Version

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Company Facts

Organization Name

RLDatix

Date Founded

1986

Company Location

United States

Company Website

www.rldatixgcs.com/product/expenses/

Company Facts

Organization Name

Lucca

Date Founded

2002

Company Location

France

Company Website

www.lucca-hr.com/expenses/

Categories and Features

Expense Report

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

Mileage Tracking

Business / Personal Travel
Cost Analysis
Employee Reimbursement
Expense Reports
GPS Tracking
Manager Workflow
Mileage Logging
Reporting

Time and Expense

Activity Tracking
Billable Hours Tracking
Billing Rate Management
Expense Tracking
Invoice Processing
Multiple Billing Rates
Project Tracking
Reimbursement Management
Time Tracking by Client
Time Tracking by Project

Categories and Features

Expense Report

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

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