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What is RLDatix Expenses?

Expenses is a comprehensive expense management platform designed to modernise how organisations handle employee spending. It replaces manual and paper-based processes with a digital system that improves accuracy and efficiency. The solution simplifies expense submissions, approvals, and reimbursements through automated, configurable workflows. Employees can capture receipts using OCR technology and submit claims from any device, at any time. Accurate mileage tracking and journey validation ensure travel expenses are correctly recorded and compliant. Built-in HMRC and VAT rules support tax accuracy and reduce audit risk. Corporate card management allows finance teams to monitor and control spending more effectively. Real-time dashboards and reporting deliver instant insight into spend patterns and compliance. Automated policy enforcement helps prevent overspending and fraud. Custom approval processes and notifications keep claims moving without delays. API integrations allow Expenses to connect seamlessly with existing finance and payroll systems. By eliminating manual reconciliation and reducing audit preparation time, Expenses helps organisations achieve better cost control and operational efficiency.

What is Keep?

Keep is an all-encompassing financial software platform aimed at enabling Canadian small and medium enterprises to efficiently oversee their financial affairs by combining features such as corporate credit cards, expense management, multi-currency accounts, and access to growth capital within a single, intuitive interface. Users can take advantage of business-issued Mastercard corporate cards that provide elevated spending limits, along with the option to create customizable physical cards and an unlimited number of virtual cards, which are all designed with real-time spending controls and automated expense tracking via receipt uploads and customized bookkeeping rules. In addition, Keep supports the easy transfer of funds across borders in local currencies at attractive foreign exchange rates and seamlessly integrates with QuickBooks for smooth transaction synchronization and categorization. The platform further enhances financial oversight by delivering instant alerts, comprehensive analytics, and robust fraud detection features, allowing users to maintain a transparent understanding of their financial standing. Moreover, Keep offers capabilities for establishing employee spending limits, distributing cards among team members, and tapping into growth capital with clear terms, making it an indispensable resource for fostering business expansion and achieving financial transparency. By utilizing these advanced functionalities, companies can significantly improve their financial workflows and make more informed decisions that contribute to their ongoing success. Overall, Keep not only simplifies financial management but also empowers businesses to thrive in a competitive landscape.

Media

Media

Integrations Supported

QuickBooks Online
Sage 50

Integrations Supported

QuickBooks Online
Sage 50

API Availability

Has API

API Availability

Has API

Pricing Information

Pricing not provided.
Free Trial Offered?
Free Version

Pricing Information

Pricing not provided.
Free Trial Offered?
Free Version

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Company Facts

Organization Name

RLDatix

Date Founded

1986

Company Location

United States

Company Website

www.rldatixgcs.com/product/expenses/

Company Facts

Organization Name

Keep

Date Founded

2021

Company Location

Canada

Company Website

www.trykeep.com

Categories and Features

Expense Report

Approval Process Control
Invoice Management
Multi-Currency
Receipt Management
Reimbursement Management
Spend Control
Time Tracking
Workflow Management

Mileage Tracking

Business / Personal Travel
Cost Analysis
Employee Reimbursement
Expense Reports
GPS Tracking
Manager Workflow
Mileage Logging
Reporting

Time and Expense

Activity Tracking
Billable Hours Tracking
Billing Rate Management
Expense Tracking
Invoice Processing
Multiple Billing Rates
Project Tracking
Reimbursement Management
Time Tracking by Client
Time Tracking by Project

Categories and Features

Business Bank Accounts

Bank Wires
Bill Pay
Billing & Invoicing
Business Credit Cards
Checking Account
Checks
Expense Management
Instant Payouts
No Fee Payments
Rewards
Savings Account
Spend Management

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