Shared Contacts for Gmail® vs. My Contacts Cloud

Users of Google Workspace and Gmail can easily create, manage, and share team address books, also known as labels, from various platforms like Gmail or Google Contacts. Access permissions can be established similarly to how they are set for Google Docs, allowing for options such as view-only, edit, delete, re-share, and transfer of ownership. Additionally, you can access shared contact information across your workspace, whether it’s in Gmail, Google Contacts, your calendar, or even on mobile devices. When you either compose or receive an email, especially through a CRM, you are able to see detailed information about the senders and recipients, including their email addresses, phone numbers, company names, job titles, any notes added to the contact, and records of past interactions. Shared Contacts for Gmail significantly enhances productivity for all users of Gmail and Google Workspace, addressing a critical need that these platforms do not inherently fulfill: the capability to share contacts with others effectively. By enabling this feature, teams can collaborate more efficiently and maintain better communication across their organization.

Picture the convenience of effortlessly accessing your contacts across any device whenever you wish. With just a few clicks, you can locate your clients by their profiles to initiate calls, send WhatsApp messages, emails, or SMS, visit their websites, or get directions via Google Maps, no matter where you are or what time it is. This functionality encompasses a wide range of contacts, including clients, suppliers, vendors, creditors, debtors, employees, branches, shipping agencies, and financial institutions. Moreover, you can keep track of your appointments and meetings using a planner that presents monthly, weekly, daily, and agenda-list views. For each scheduled event, you are able to note down essential details such as the title, description, color codes, participants, location, website, and even attach relevant documents. The system also enables you to save links or access codes for joining virtual meetings on platforms like Google Meet, Microsoft Teams, or Zoom, featuring an intuitive drag-and-drop interface for seamless event management. In addition, you can categorize and store critical documents related to each contact, including contracts, proposals, and reports, ensuring that everything remains organized and easily retrievable. Your information is securely housed in the cloud, providing instant access whenever required. Lastly, with its multi-device compatibility, you can retrieve your data from any gadget, be it a computer, tablet, or smartphone, making it an exceptionally adaptable solution for all your contact management requirements, thus enhancing your productivity and efficiency in both personal and professional realms.