SmartPDF vs. APXPRESS

Basware SmartPDF is a groundbreaking AI-driven solution that seamlessly transforms emailed PDF invoices into electronic invoices (e-invoices). By extracting high-quality information from both machine-readable and image-based PDFs, it boasts an impressive accuracy exceeding 97% and operates without any delays. The software employs sophisticated algorithms to examine invoice layouts while utilizing state-of-the-art AI technology to guarantee flawless processing. Moreover, it incorporates a self-validation feature that allows finance teams to manage exceptions, such as invoices lacking crucial information or containing unrecognized elements, by enabling the AI to learn and adapt for automatic processing of these scenarios. SmartPDF efficiently captures detailed header and line-level information from PDF invoices, promoting increased automation and enhancing usability for subsequent processes. Additionally, it adeptly handles multiple individual PDF documents received in a single email, as well as various invoices merged into one document, thus optimizing the invoicing workflow for businesses. This not only simplifies the invoicing process but also maximizes efficiency across the organization's financial operations.

Building robust relationships with suppliers is vital for any organization. Ensuring complete traceability of invoices becomes especially important when you are contemplating a digital transformation of your business processes. The first step should be to prioritize automation in accounts payable (AP). Efficient management of supplier invoices is crucial not only for maintaining business continuity but also for promoting growth. Relying on manual data entry significantly heightens the risk of human errors, which can lead to additional time and costs for corrections. Furthermore, handling invoices manually generates excessive paperwork and leads to longer approval cycles. A workflow reliant on paper requires inter-departmental reviews and approvals before any invoice can be officially authorized for payment. This situation presents serious obstacles for traceability, often resulting in invoices being missed. The rigorous demands of manual tasks necessitate a larger accounts payable workforce, which can lead to considerable delays in payments to vendors. As a result, the risk of incurring late payment fees becomes a genuine concern. Delays in payments, along with discrepancies in transactions, can skew cash flow accuracy, ultimately impacting the overall performance of the business. To address these challenges effectively, adopting automation is not merely advantageous but essential for sustaining a successful financial operation. Embracing these changes not only streamlines processes but also enhances the overall efficiency of the accounts payable function.