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What is WaitWell?

WaitWell is a comprehensive, enterprise-ready platform for queue management and appointment scheduling, designed to streamline operations, enhance efficiency, and deliver exceptional customer experiences. Organizations can effortlessly manage walk-ins, virtual queues, and pre-booked appointments through multiple channels, including web links, QR codes, SMS messages, or optional self-service kiosks, giving customers maximum convenience and control. Real-time notifications, estimated wait times, and turn alerts keep clients informed, reduce frustration, and boost overall satisfaction. For staff and management, WaitWell provides an intuitive, real-time dashboard offering a complete overview of service activity, customer flow, and location performance. Advanced analytics and reporting tools offer actionable insights, enabling teams to optimize workflows, allocate resources effectively, monitor trends, and continuously improve service delivery. WaitWell also supports secure payments and integrates seamlessly with a wide variety of systems and platforms, ensuring flexibility and compatibility in any operational environment. Built with scalability and configurability in mind, the platform adapts to the needs of enterprise organizations across healthcare, government, retail, higher education, and other service-oriented sectors. Its user-friendly interface, combined with powerful features, makes WaitWell an all-in-one solution for managing queues, scheduling appointments, and improving service efficiency. By providing a data-driven, flexible, and reliable system, WaitWell empowers organizations to reduce wait times, optimize operations, and create consistently positive experiences for every customer.

What is Curogram?

Curogram's customizable, two-way mass texting offers an excellent enhancement for your practice management system. This feature facilitates telemedicine for multiple users, enables the use of electronic patient forms, and simplifies the process of online appointment scheduling. You can establish a virtual clinic that allows you to consult with patients using your smartphone, tablet, or computer. It seamlessly integrates with your current practice management system, enabling you to keep all scheduling tasks centralized. This versatile platform supports standard office operations even in remote settings. Additionally, the all-in-one messaging solution is HIPAA-compliant and supports communication between staff and patients. Its user-friendly design ensures that both patients and healthcare providers can navigate it easily, eliminating the need for troubleshooting IT issues. The inclusion of two-way texting and a virtual waiting room streamlines traditional workflows such as patient intake, payment processing, document management, and check-in and check-out procedures, making it an invaluable tool for modern healthcare practices. This comprehensive approach not only improves efficiency but also enhances the overall patient experience.

Media

Media

Integrations Supported

Azure-AD-External-Identities
CharmHealth
Freshservice
Google Authenticator
Google Calendar
Google Forms
Google Sheets
HubSpot CRM
HubSpot Customer Platform
Microsoft Authenticator
Microsoft Outlook
Microsoft Teams
Salesforce
Shepherd Veterinary Software
Stripe
SurveyMonkey
Telnyx
Twilio
Zendesk
Zoom

Integrations Supported

Azure-AD-External-Identities
CharmHealth
Freshservice
Google Authenticator
Google Calendar
Google Forms
Google Sheets
HubSpot CRM
HubSpot Customer Platform
Microsoft Authenticator
Microsoft Outlook
Microsoft Teams
Salesforce
Shepherd Veterinary Software
Stripe
SurveyMonkey
Telnyx
Twilio
Zendesk
Zoom

API Availability

Has API

API Availability

Has API

Pricing Information

$250/location
Free Trial Offered?
Free Version

Pricing Information

$125/month
Free Trial Offered?
Free Version

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Company Facts

Organization Name

WaitWell

Date Founded

2020

Company Location

Canada

Company Website

www.waitwell.ca

Company Facts

Organization Name

Curogram, Inc.

Date Founded

2016

Company Location

United States

Company Website

curogram.com

Categories and Features

Appointment Scheduling

WaitWell streamlines the process of booking and overseeing appointments by integrating scheduling with live queue management. Clients have the option to schedule their appointments online, via SMS, through QR codes, or at kiosks, and can also access a virtual waitlist when necessary. Appointments seamlessly integrate with both Outlook and Google Calendar, while automated reminders via SMS and email help minimize no-show rates. For staff, WaitWell provides a unified dashboard that allows for efficient management of both walk-in and pre-scheduled appointments, enables tracking of wait times, and offers insights into cancellations and no-shows. With tailored workflows, pre-appointment forms, and support for multiple languages, WaitWell facilitates a more efficient service experience across various sectors, including healthcare, government, education, and retail.

Appointment Reminders
Automated Scheduling
Calendar Sync
Client Database
Group Scheduling
Mobile Access
Multi-Location
Online Booking
Online Payments
Recurring Appointments
Room Booking Management

Customer Experience

WaitWell provides a solution for individuals looking to avoid busy waiting rooms and lengthy lines by allowing them to schedule appointments online or enter a virtual queue via their mobile devices. Users receive live updates, alerts, and reminders, ensuring they're always informed about their position in line. With streamlined check-in processes, automatically completed forms, and reduced waiting periods, WaitWell enhances every visit, making it more efficient, quicker, and far less anxiety-inducing.

Action Management
Analytics
Customer Segmentation
Dashboard
Feedback Management
Knowledge Management
Multi-Channel Collection
Sentiment Analysis
Survey Management
Text Analysis
Trend Analysis

Employee Scheduling

WaitWell streamlines the management of employee schedules and customer bookings for organizations. Staff members can easily access their schedules, exchange shifts, and get instant notifications, while supervisors can monitor staffing levels, attendance, and busy times all from a single dashboard. By automating the scheduling process and facilitating effective communication, WaitWell minimizes conflicts and helps teams remain ready to provide seamless service to customers.

Appointment Management
Automated Scheduling
Calendar Management
Employee Database
Group Scheduling
Messaging
Mobile Access
Payroll Management
Reporting/Analytics
Resource Management
Schedule Distribution
Scheduling
Shift Scheduling
Shift Swapping
Time Clock
Time Tracking
Vacation / Leave Tracking

Medical Scheduling

WaitWell simplifies the process of scheduling patient appointments and managing clinic operations. Patients have the flexibility to book, reschedule, or enter a virtual queue through an online platform or a kiosk. The system sends automated reminders to help minimize no-show rates, while clinic staff can monitor patient flow, waiting periods, and cancellations all from one centralized dashboard. By integrating appointment scheduling with pre-visit paperwork and live updates, WaitWell enhances both the patient experience and the overall efficiency of the clinic.

Appointment Management
Billing & Invoicing
Drag & Drop
Facility Scheduling
Multi-Location
No-Show Tracking
On Call Scheduling
Patient Records
Patient Scheduling
Physician Management
Recurring Appointments
Self Service Portal
Staff Scheduling

Patient Engagement

WaitWell engages patients at every step of their healthcare experience. With features like automated notifications, live updates, and pre-appointment paperwork, it simplifies the process of making appointments and checking in. By minimizing wait periods and fostering transparent communication, WaitWell improves patient satisfaction, builds trust, and elevates the overall experience of care.

Appointment Scheduling
Care Planning
Collaboration
Messaging
Mobile Access
Patient Education
Patient Portal
Personal Health Record
Progress Tracking
Self Management

Patient Intake

WaitWell streamlines and speeds up the patient intake experience by enabling individuals to fill out pre-registration, medical histories, consent forms, and insurance details online or through a kiosk prior to their appointments. The system sends automated reminders and real-time updates to keep patients aware of their scheduled visits, thus minimizing no-shows and alleviating congestion at the front desk. Staff are equipped with a comprehensive dashboard to track patient arrivals, monitor wait times, and oversee patient flow, ensuring a smooth check-in process for everyone. By digitizing the intake procedure and integrating it with virtual queue management, WaitWell enhances accuracy, improves the patient journey, and facilitates smoother clinic operations.

Patient Scheduling

WaitWell simplifies the process of patient scheduling, enabling individuals to easily make, modify, or cancel appointments through various platforms, including online, mobile, kiosks, or directly at the clinic. The platform sends automated reminders and notifications to minimize missed appointments and keep patients updated. Healthcare staff benefit from a unified dashboard that allows for real-time appointment management. Additionally, the system seamlessly integrates with calendars and offers features such as pre-visit forms, payment processing, and virtual queue handling, creating an organized and efficient scheduling experience. By enhancing the patient journey and optimizing clinic workflows, WaitWell aids healthcare providers in decreasing wait times, improving patient flow, and delivering consistent, quality care.

Analytics/Reporting
Approval Process Control
HIPAA Compliant
Mobile Access
Notifications/Alerts
Online Scheduling
Patient Communications
Patient Intake
Patient Portal
Patient Records Management
Payment Processing
Reminders
SMS Messaging

Queue Management

WaitWell revolutionizes conventional waiting lines by introducing intelligent, virtual queuing systems that enhance customer satisfaction and streamline operations. Patrons can access the queue from their mobile devices, kiosks, or online platforms, receiving instant updates about their status in line. Meanwhile, staff benefit from an integrated dashboard that tracks arrivals, wait durations, and service dynamics, enabling them to manage priorities efficiently and alleviate crowding. With automated alerts and transparent communication, all parties stay updated, leading to reduced perceived waiting times, more efficient service, and a well-structured atmosphere for guests and employees alike.

Appointment Scheduling
Calendar
Communication Tools
Contactless
Customer Surveys
Dashboard
For Banks
For Government
For Healthcare
For Restaurants
For Retail
SMS Marketing
Supports Multiple Counters
Virtual Queue

Visitor Management

WaitWell simplifies the process for organizations to manage visitor arrivals and tracking. Visitors have the option to schedule appointments in advance or check in upon arrival using a kiosk, QR code, or mobile link, which alleviates congestion at the front desk. Automated alerts keep guests updated, while staff can monitor real-time arrival statuses and visitor traffic through a single dashboard. Incorporating capabilities such as pre-registration, ID verification, and analytics, WaitWell guarantees a secure, smooth, and polished experience for all visitors.

Alerts/Notifications
Badge Management
Document Management
ID Scan
Pre-Registration
Registration Management
Self Check-in
Visitor Tracking
Watch List

Waitlist

WaitWell offers a convenient solution for customers to join a digital waitlist through their mobile devices, kiosks, or online platforms, reducing the need for lengthy queues and overcrowded spaces. Employees can oversee arrivals instantaneously, monitor wait durations, and streamline service priorities effectively. With automated updates, customers stay informed throughout the process, leading to a more seamless and structured experience for all.

Alerts/Notifications
Customer Database
For Restaurants
Prioritization
Public Waitlist
Reporting & Statistics
Self Check-in
Waiting Time Tracking
Waitlist Status Tracking

Categories and Features

Appointment Reminder

Appointment Scheduling
Calendar Management
Call Reminders
Email Reminders
Online Booking
Payment Reminders
Recurring Appointments
Rescheduling
SMS Messaging
Two-Way Messaging

Appointment Scheduling

Appointment Reminders
Automated Scheduling
Calendar Sync
Client Database
Group Scheduling
Mobile Access
Multi-Location
Online Booking
Online Payments
Recurring Appointments
Room Booking Management

HIPAA Compliance

Access Control / Permissions
Audit Management
Compliance Reporting
Data Security
Documentation Management
For Healthcare
Incident Management
Policy Training
Remediation Management
Risk Management
Vendor Management

Medical Practice Management

Claims Management
E-Prescribing
EMR / EHR
HIPAA Compliant
Insurance Eligibility Verification
Inventory Management
Multi-Office
Multi-Physician
Patient Billing
Patient Portal
Patient Records
Patient Registration
Patient Scheduling
Physician Scheduling

Medical Scheduling

Appointment Management
Billing & Invoicing
Drag & Drop
Facility Scheduling
Multi-Location
No-Show Tracking
On Call Scheduling
Patient Records
Patient Scheduling
Physician Management
Recurring Appointments
Self Service Portal
Staff Scheduling

Patient Engagement

Appointment Scheduling
Care Planning
Collaboration
Messaging
Mobile Access
Patient Education
Patient Portal
Personal Health Record
Progress Tracking
Self Management

Patient Scheduling

Analytics/Reporting
Approval Process Control
HIPAA Compliant
Mobile Access
Notifications/Alerts
Online Scheduling
Patient Communications
Patient Intake
Patient Portal
Patient Records Management
Payment Processing
Reminders
SMS Messaging

Reputation Management

Campaign Management
Gamification
Response Management
Review Generation
Review Monitoring
Sentiment Analysis
Social Media Metrics
Social Media Monitoring
White Label

SMS Marketing

2-Way Messaging
Artificial Intelligence
Contact Management
MMS
Mass Texting
Message Personalization
Mobile Coupons
Mobile Keywords
Polls / Voting
Reporting/Analytics
Scheduled Messaging
Shortcodes
Text-to-Win

SMS Survey

Alerts / Notifications
Analytics / Reporting
Audience Targeting
Campaign Management
Contact Management
Customizable Templates
Keyword Tracking
MMS
Mass Texting
Message Personalization
Scheduled Messaging
Survey Builder
Template Management

Telemedicine

Appointment Reminders
Appointment Scheduling
Chat / Messaging
E-Prescribing
For Medical Purposes
HIPAA Compliant
Multi-Provider Practice
Online Forms
Patient Queue Management
Practice Management
Remote Treatment Plans
Teleradiology
Video Conferencing

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