What is GearDex?

GearDex is an all-encompassing cloud platform tailored for photographers, videographers, studios, and rental teams, enabling them to seamlessly oversee their camera gear and business functions. This cutting-edge solution maintains detailed and easily searchable inventories for a diverse range of equipment, encompassing camera bodies, lenses, filters, drones, lighting gear, and various accessories, while documenting crucial details such as serial numbers, specifications, purchase information, market values, condition, storage places, photographs, receipts, manuals, and warranty papers. With convenient features like CSV import and AI-enhanced Smart Add, users can effortlessly create or update item records, and the reporting functionality helps produce valuation reports and insurance documentation. Furthermore, GearDex empowers users to design gear rigs and showcases, organize shoot planning and packing lists, and manage gear loans and maintenance schedules effectively. The studio capabilities foster teamwork by offering shared access, an availability board, tracking for recurring maintenance, as well as APIs and webhooks for seamless integration, in addition to simplifying client bookings, quotes, and invoicing. Additionally, GearDex provides client galleries and customizable photography websites to boost user interaction and engagement. The platform's web accessibility ensures that it can be utilized on any browser, and it also features dedicated desktop applications for macOS and Windows, along with mobile access via iPhone, iPad, and Android devices, facilitating management while on the move. Overall, this adaptability allows users to efficiently coordinate their photographic projects from virtually any location, ensuring they remain organized and productive at all times.

Pricing

Price Starts At:
$4/month
Price Overview:
Starter: Free. Up to 25 items, 3 shoot plans, 25 AI actions a week, 1-page site, 1 client gallery (250 MB), 1 gear document.
Pro: $4/month or $39/year. Unlimited items, documents and warranty alerts, reports and insurance PDF, rig builder and QR labels, full shoot planning, client CRM, 5-page site with custom domain, 3 open loans, 150 AI actions a week.
Studio: $19/month or $179/year. Unlimited loans, maintenance, availability board, team workspace (10 seats), online booking with Google Calendar sync, quotes, contracts and invoices, 10 active galleries (10 GB each), API, webhooks and MCP, unlimited AI actions.
Every plan can export its data (ZIP, JSON, CSV). No setup fee. Prices in USD.
Free Version:
Free Version available.

Integrations

Offers API?:
Yes, GearDex provides an API
All GearDex Integrations
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Screenshots and Video

Every body, lens, filter and drone in one list, with value, status and serials one click away.

Every body, lens, filter and drone in one list, with value, status and serials one click away.

Every body, lens, filter and drone in one list, with value, status and serials one click away. Lend gear and know when it's coming back: due dates, borrowers and signed loan agreements. Build your photography website right inside GearDex. Keep clients, jobs and what's been paid next to the gear you shoot with. GearDex for Mac: watch what your kit is worth over time. Find any item in a keystroke with Cmd-K search.

Company Facts

Company Name:
GearDex
Date Founded:
2025
Company Location:
Irvine, California, United States
Company Website:
geardex.app/
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Product Details

Deployment
SaaS
Windows
Mac
Training Options
Documentation Hub
Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup

GearDex Categories and Features

Photography Studio Software

Appointment Scheduling
Billing & Invoicing
Client Management
Contract Management
Proposal Management