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What is Microsoft OneNote?

Microsoft OneNote is designed as a digital notebook that offers users the ability to systematically organize their notes into multiple notebooks, each of which can be subdivided into sections and pages. Its user-friendly navigation and effective search capabilities make it simple to find notes whenever necessary. You can personalize your notes by typing, highlighting, and adding ink annotations, which helps to create a unique touch. Available across all devices, OneNote ensures that no brilliant idea is ever lost, allowing for seamless access at any time. While individuals may have different thought processes, they can come together to share and collaborate on ideas within OneNote's adaptable environment. Users can categorize their content through notebooks, sections, and pages, and they can also emphasize important notes using 'Important' and 'To-Do' tags for better organization. Whether you prefer a stylus or your finger, you have the freedom to sketch your thoughts and make notes directly on the pages. Furthermore, you can record audio memos, embed online videos, and incorporate various file types to enrich your notebooks. The OneNote Web Clipper simplifies the process of saving content from the web with just a single click. You can share your notebooks with colleagues, friends, and family, making collaboration easy and effective. Educators can leverage OneNote to design lesson plans that are easily searchable, while staff members can develop a resource library that promotes sharing. Additionally, students are encouraged to take handwritten notes and create diagrams, which enhances their learning experience significantly. Ultimately, this versatile tool not only improves organization but also fosters creativity and teamwork among its diverse set of users, making it an invaluable resource in both educational and professional settings.

Pricing

Free Trial Offered?:
Yes

Screenshots and Video

Company Facts

Company Name:
Microsoft
Date Founded:
1975
Company Location:
United States
Company Website:
products.office.com/en-us/onenote/digital-note-taking-app

Product Details

Deployment
SaaS
Windows
Mac
iPhone
iPad
Android
Training Options
Documentation Hub
Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English

Microsoft OneNote Categories and Features

Productivity Software

Collaboration
Database Creation
Document Creation
File Sharing
Notes Management
Office Suite
Presentation Tools
Project Management
Task Management
Team Chat

Note-Taking App

Categories / Organization
Clip From Web
Document Scanning
Formatting / Markdown
Handwriting
Hyperlinking
Image Insertion
List/Checklist Creation
Printing
Search
Sharing / Collaboration
Syncing
Templates
Voice Notes
  • Reviewer Name: Jason R.
    Position: EVP
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The note-taking app that syces with everything Microsoft.

    Date: Jan 07 2022
    Summary

    Overall I really like using OneNote because it's free and is packed with features. Even though it syncs slow, it's easy to use and your data is always in your hands whether on your desktop, phone, or tablet.

    Positive

    I can sync my notes on my PC and access them on my phone very quickly and easily. Creating notes with images and links is fun and works well. Best of all it syncs to OneDrive to access all your PC files on your phone.

    Negative

    Sometimes syncing can be slow and there are not enough sharing options like other note-taking apps.

    Read More...
  • Reviewer Name: Prithvi K.
    Position: Kotlin Developer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A satisfactory note-taking application.

    Date: Feb 03 2022
    Summary

    Overall, Microsoft OneNote is a note-taking tool which can be used multi-purposely. It allows to collaboration, making it a suitable application for professional use as well.

    Positive

    - It is an easy-to-use tool that helps tremendously in organizing notes.
    - It has useful tools that fulfill the requirements for both personal and professional use.
    - Different sections can be created to organize and separate the notes.
    - The user interface of the application is fluid to use because of the animation and looks pleasing to the eyes.
    - It autosaves the notes, which is lifesaver features in times when the system shuts down abruptly.

    Negative

    - It limits the user in terms of integration, as it does not support third-party integration with many applications other than Microsoft's applications.

    Read More...
  • Reviewer Name: Tatiana P.
    Position: Sales Support Associate
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 10,000 - 19,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The Ultimate Notebook!

    Date: Feb 07 2022
    Summary

    Can access from anywhere when you login to office 365. Will not disappoint! This is great for work & school!

    Positive

    This is an amazing tool in keeping notes and documents at your fingertips! Easy to use, easy to add sections & pages, love this tool to keep notes and stay organized!

    Negative

    No cons that I can think of honestly. I love this tool!

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Volunteer
    Has used product for: 2+ Years
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Crucial note taking app.

    Date: Aug 14 2021
    Summary

    No other note taking app has been able to replace this king. I can always carry my notes with me thanks to this app.

    Positive

    Syncs between devices. Works great with keyboards, styluses, and finger inputs. Many drawing options. Can add images, audio, documents.

    Negative

    File size can get large. There is a bug (?) on android where typing with a keyboard does not allow you to use ctrl+b, ctrl+i, ctrl+u, ctrl+arrow left or right and other common shortcuts. I can't fathom why!!

    Read More...
  • Reviewer Name: Mileydi L.
    Position: Professional in Corporate
    Has used product for: 2+ Years
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Useful for taking notes at various conferences

    Date: Jan 18 2021
    Summary

    Easy to use and helps organize notes extremely efficiently. You can customize and have many features. We have the ability to organize and share our meeting notes in a much better and effective way. We have the ability to share research study notes with our students and to make education and learning on the Internet simpler, and can even include diagrams that are practical. Likewise, it helps our interns in researching needs and also in the application of software with the use of support attributes.

    Positive

    MS OneNote is very easy to use and also helps you organize your notes in one place. You can use it in business meetings to remove minutes from the meeting, organize the notes and then share with the team, the group can work together on the notes, just as individuals can add points that may have been missed or any other type information or information. We also use it as notebooks for the courses, where the instructor can share the notes for the class in a notebook that shows the entire course to read, saves a lot of effort and everything that can be really well organized.

    Negative

    It can be a little frustrating at first and is a little difficult to understand because of a number of features, but when you check and learn about shortcuts, it saves a lot of time and minimizes effort, as well as making notes really simple. Service queries can be a little challenging to fix if you don't find the option in the area.

    Read More...
  • Reviewer Name: Stefan L.
    Position: Consultant
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    So close to being the ultimate Notes tool

    Date: Jun 17 2021
    Summary

    Onenote is a fantastic notes taking tool. It is available where you need it (mobile-Android), web (other operating systems then windows - linux), desktop (windows) - and it's free. However, sometimes it feels like it is trying to be everything to everyone - less could me more in this case.

    Positive

    -Desktop/Web sync
    -Cross platform availability (webapp, android, desktop win10)
    -supports tables, graphics, etc.
    -capture tool (chrome extension)

    Negative

    -sometimes feels like it is trying to do too much
    -powerful yet confusing concept (book/sections/pages VS. tabs/categories)

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: IT Project Manager ( Senior )
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Small and powerful tool

    Updated: Feb 04 2021
    Summary

    Overall, Microsoft OneNote is small in size but practically very powerful and useful. Loved it! I recommend everyone to try this platform. It is easy to use and practical in features.

    Positive

    While working on projects many times we need to write notes related to them. Microsoft OneNote helps to store notes on a well organized and secured platform. Additionally, we can also backup notes in its cloud to protect and access from anywhere.

    Negative

    Still, it has a note backup issue, can't able to backup automatically.

    Read More...
  • Reviewer Name: Harrizon R.
    Position: Technical Support Analyst
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Easy way to shop and also share notes for anyone

    Date: Jan 21 2021
    Summary

    It is a practical device that you can use at work and also in your personal life. Neve has to lose a page or risk her dog doing her homework. I am using it to produce and store conference minutes and work-related notes. OneNote is an online notepad. I love to know that you can separate information into different notebooks, pages and subpages. You can easily organize your information without the hassle of having to switch between various data and also folders. In addition, there are numerous tools and resources available to the user. You can be as outlined as you like.

    Positive

    I like the many features of OneNote. Makes it very easy and practical to develop notes in the workplace. You can make your notes according to the description you want and also organize them in a way that makes sense to you. In addition, you can also share your pages with others.

    Negative

    In fact, I have seen that the system turns off frequently, if you have used it for a long time. Besides, I never had any problems with OneNote. It is extremely good software.

    Read More...
  • Reviewer Name: Steven K.
    Position: Serve Pastor
    Has used product for: Less than 6 months
    Uses the product: Yearly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Microsoft OneNote

    Date: Apr 09 2021
    Summary

    Microsoft OneNote is a handy tool for taking digital notes, organizing them, and being able to easily search through those notebooks for specific notes.

    Positive

    Microsoft OneNote is a great tool for organizing notes. It is extremely similar to Evernote in its capabilities.

    Negative

    The notes aren't easily transferred to another account. So, while I have a work Microsoft OneNote account, I am not able to access those same notes through my personal account.

    Read More...
  • Reviewer Name: Gaurav P.
    Position: Sr. QA Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    OneNote is an incredible cloud-based documentation product.

    Date: Jul 03 2021
    Summary

    OneNote is one of the perfect cloud-based and secured documentation applications. We can save the data/clips by adding multiple pages and sharing them across the organization. It is an open-source product and easy to use it.
    I'm delighted with this product. I am highly recommending it to corporate users.

    Positive

    Our organization is using OneNote to manage employee documents in a secure and organized manner. It is beneficial for saving the data and images on a secured office 365 cloud. We can create a customize graphical dashboard to manage and analyze the activities.
    We can save the data by adding multiple specific tabs with their titles. We can share the data/files across the organization.

    - Great application for documentation
    - Customizable graphical dashboard to analyze the progress/records.
    - Data saving and sharing feature.
    - Searching capability is incredible.
    - We can create the slides for representation
    - Friendly user interface and easy to use.
    - Open-source application
    - Cross-platform and highly secured Office 365 tool
    - Mobile version

    Negative

    Nothing to dislike with OneNote. Everything is working fine for me. I love this product.

    Read More...
  • Reviewer Name: Hilda R.
    Position: Teacher
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Easy way to take notes

    Date: Nov 05 2020
    Summary

    Overall Microsoft OneNote is the application, everyone needs to smartly take notes during high management meetings and team discussions.

    Positive

    Microsoft OneNote is wonderful and the easiest way to take notes in your digital diary. It is a great way to note down important points during management meetings and creating detailed reports on the basis of those sticky notes anytime.

    Negative

    Microsoft OneNote is best in its business and there are no issues in this application.

    Read More...
  • Reviewer Name: ANURAG S.
    Position: Marketing Analyst
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Smart Digital Notebook

    Date: Jul 08 2020
    Summary

    OneNote is very interactive notebook for day to day use. It has optical character recognition in built in to it which can be used to extract the text part from any image, making it handy to notes purposes. It has very useful annotate and draw feature which is very useful in case to highlight something important. Recorded audio/video can be added to note, online video can be added. It has ability to convert Hand written contents to Texts, which is extremely useful to in case when you are taking notes through writing on the screen, which can be converted to text and shared with others. All created notes can be easily shared with other people to collaborate .

    Positive

    Microsoft OneNote is the most smart note app with plenty of features which is not easy to find in a single tool. OneNote can be used to take notes , ideas, collaborate. The unique features it offers -
    - Optical Character Recognition
    - Setting Tag for different elements
    - Draw and annotate
    - Lock sensitive section of shareable doc

    Negative

    Microsoft OneNote is one of the best digital notebook i used.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Senior Consultant
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    My daily notebook tool

    Updated: Nov 22 2020
    Summary

    My overall experience has been fantastic with being able to use the same account on cross platforms. I liked the fact that it auto uploads the note stored into the cloud.

    Positive

    Microsoft OneNote is my favorite and my daily notebook tool. On a broader scale, it has great functions and offers great flexibility to organize notes and tasks. It improves work planning and management.

    Negative

    No, nothing ever experienced bad with Microsoft OneNote.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Business Analyst
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    OneNote - Review

    Date: Jun 12 2020
    Summary

    My experience with one note has been good, it really helps in taking quick notes and you can sync it to the respective calendar events. It also allows you to collaborate with multiple applications like you can put an excel spreadsheet or a video or audio file and many other formats. OneNote is a real lifesaver when it comes to working it will help in sharing the content of meetings.

    On an overall level, it is a very good application and a definite recommendation but you can always explore other applications.

    Positive

    (+) It has a lot of features and the design is very good.
    (+) Easy integration with calendar and sync with event post-completion.
    (+) You can add images, website links, and many other formats and save it to the calendar.
    (+) Outlook ecosystem, you will have 1 TB of cloud data with the paid version.
    (+) Collaboration with multiple applications, you can paste a video, excel spreadsheet, and many other format files.

    Negative

    (-) Not as fast as other applications in the same domain
    (-) Formatting issues when you paste content from other sources. The same issue goes with MS Word as well.
    (-) Syncing issues between various devices can be observed.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Service Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great note taking and management app

    Date: Aug 25 2020
    Summary

    Overall, Microsoft OneNote is a great alternative to Evernote and works well even on smartphones with the cloud storage and sync.

    Positive

    Microsoft OneNote is not just a note taking app, it offers great management features which helps you categorize and label notes in an efficient way. While taking notes it allows to add multimedia files which is great. It provides cloud storage for saving notes which can later be synced across devices. It is available on smartphones as well for using when not on desktop.

    Negative

    I found only one major issue which is lack of advanced text search.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software Engineer Director
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Save your daily notes in a secure platform

    Updated: Aug 25 2020
    Summary

    I got Microsoft OneNote membership from Microsoft Office 365 package. It provides the best alternate of our classic note saving techniques. Using OneNote I can easily save my notes from mobile or desktop applications.

    Positive

    Mobile and desktop notes can be linked with each other, all thanks to the Microsoft cloud sync option. With this, I can easily read my notes on different devices simultaneously. Best note friendly user interface. Microsoft security trust.

    Negative

    It's a great note tool. No cons will update if I face any.

    Read More...
  • Reviewer Name: Mohit V.
    Position: Operation manager
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best Digital Notes

    Updated: Jun 30 2020
    Summary

    Writing and saving paper notes were difficult things. But Microsoft OneNote helped me to save a note in a digital way. It let me write, save and edit from anyplace. The Notes stored can also be cloud backup, so no need to worry about losing notes.

    Positive

    Microsoft OneNote is the best form of digital notes. You can also cloud backup your notes stored in Microsoft OneNote. It also scans and converts into text documents. Easy to sync and access to different devices.

    Negative

    Microsoft OneNote is very useful to have. Noting to share about the con.

    Read More...
  • Reviewer Name: Shreyas P.
    Position: Intern
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Save notes on the go

    Date: Nov 13 2020
    Summary

    It's a great tool to save notes on the go, be it your business meeting keypoints, class notes or just your regular grocery list, it has you covered.
    Also allows you to highlight and format your notes which is a great addition.

    Positive

    Great UI/UX.
    Available cross-platform for most leading platforms as an app.
    Notes are saved in your personal cloud so can be accessed/edited/saved anytime anywhere and synced.
    Can customise notes to highlight, mark or edit them just as you would on physical notes.

    Negative

    Not much of a con but a limitation: cannot sync when you have no internet connection.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software Developer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Excellent Note taking app

    Date: Jul 06 2020
    Summary

    Microsoft OneNote is the only note taking app you will ever need. It is feature rich and simple at the same time, making it ideal for both business and personal use.

    Positive

    Easy to use with simple interface
    Outlook , OneDrive and Teams integration
    Cloud based - access your notes from any device
    Add Voice recording or drawing with notes
    Upto 5 GB free storage

    Negative

    It just needs more integrations with third party apps like Google suite and others.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: IT Manager
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Innovative Notepad

    Updated: Nov 03 2020
    Summary

    Microsoft OneNote has lots of functions that makes it best innovative and modern online notepad to write in many different ways. The audio notes is also supported.

    Positive

    Microsoft OneNote significantly helped me to store notes in any format in its synchronized cloud storage. I liked its pencil drawing and sketch mode to write notes in easy way.

    Negative

    Nothing experience. Its best in notepad category.

    Read More...
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