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What is Microsoft Planner?

Enhance team collaboration with Microsoft Planner, turning chaotic teamwork into streamlined efficiency! This innovative tool facilitates the planning process for teams, enabling them to assign and organize tasks, share essential documents, discuss ongoing projects, and track updates on progress. Accessing Planner is a breeze via the Office 365 app launcher, requiring just a single click. From that point, you can quickly create a new plan, build a team, assign tasks, and change statuses in just a few simple steps. Each plan comes with its own customized board, allowing you to categorize tasks effectively. Tasks can be organized either by their status or by the team member responsible for them. Modifying task statuses or reassigning them is effortless, thanks to the drag-and-drop functionality between columns. The My Tasks feature provides a comprehensive view of all your responsibilities and their statuses across various plans you are part of. In collaborative efforts, every team member can easily see who is in charge of specific tasks, ensuring transparency and accountability. Designed specifically for Office 365, Planner makes it easy to attach important files to tasks, collaborate on those documents, and engage in discussions related to individual assignments, ultimately nurturing a connected and productive team atmosphere. Furthermore, its user-friendly interface motivates all users to remain actively involved and informed as projects advance, making teamwork even more effective.

Pricing

Price Starts At:
$5 per month
Free Trial Offered?:
Yes

Screenshots and Video

Microsoft Planner

Microsoft Planner

Company Facts

Company Name:
Microsoft
Date Founded:
1975
Company Location:
United States
Company Website:
products.office.com/en-us/business/task-management-software

Product Details

Deployment
SaaS
Windows
Mac
iPhone
iPad
Android
Training Options
Documentation Hub
Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English

Microsoft Planner Categories and Features

Task Management Software

Collaboration
Create Subtasks
Gamification
Gantt Charts
Mobile Access
Percent-Complete Tracking
Progress Tracking
Recurring Tasks
Reporting/Analytics
Spreadsheet View
Task Board View
Task Planning
Task Scheduling
Task Tracking
Time Tracking
To-Do List View

Project Management Software

Agile Methodologies
Budget Management
Client Portal
Collaboration Tools
Cost-to-Completion Tracking
Customizable Templates
Gantt Charts
Idea Management
Kanban Board
Milestone Tracking
Portfolio Management
Resource Management
Time & Expense Tracking
Traditional Methodologies

IT Project Management Software

Bug Tracking
Issue Management
Milestone Tracking
Percent-Complete Tracking
Portfolio Management
Prioritization
Product Roadmapping
Requirements Management
Resource Management
Status Tracking
Supports Agile
Supports Scrum
Task Management
Testing / QA Management
Time & Expense Tracking

Collaboration Software

Brainstorming
Calendar Management
Chat / Messaging
Contact Management
Content Management
Document Management
Project Management
Real Time Editing
Task Management
Version Control
Video Conferencing

Agile Project Management Tools

Backlog Management
Feedback Management
Gantt/Timeline View
Kanban Board
Prioritization
Request Management
Resource Management
Retrospectives Management
Status Tracking
Supports Scrum
Team Management
Template Management
Workflow Management
  • Reviewer Name: A Verified Reviewer
    Position: Administrator
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Good for project forecasting and budgeting

    Date: Oct 01 2023
    Summary

    It's a valuable tool for project budgeting.
    Efficient with time tracking on tasks done.
    Elegant and convenient for workflow automation.

    Positive

    It's just an incredible software with project budgeting and forecasting.
    Incredible for daily to do lists.

    Negative

    It's such a superb and incredible for project budgeting.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Director of procurement.
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    It's a gladiator of team collaboration and instant messaging.

    Date: Apr 04 2022
    Summary

    Super impressive with team collaboration and instant notifications.
    Excellent to track time on task and schedule team meeting.
    Mobile app is very friendly.
    Magnificent with task assignment.

    Positive

    Very impressive software with instant messaging.
    Super convenient with team collaboration.
    Great with project planning and scheduling.
    Excellent with task scheduling.

    Negative

    It's a great software with team collaboration and ease of use.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Finance Director
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    High Quality Project Management

    Date: Mar 11 2022
    Summary

    Overall I’d recommend Microsoft Planner to anyone already using the Microsoft 365 suite or anyone considering it.

    Positive

    This software is great for planning tasks, collaborating with teammates, and supports high quality integrations.

    Negative

    There really aren’t any cons of Microsoft Planner that I’ve encountered.

    Read More...
  • Reviewer Name: Steven K.
    Position: Serve Pastor
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Planner is SUPER Helpful!

    Date: Mar 29 2021
    Summary

    Overall, Microsoft Planner has been a very helpful tool to our team. It helps us plan projects, have efficient meetings, and keep track of all our individual tasks. It is user-friendly and has a mobile version as well, in addition to the online version. Very helpful!

    Positive

    Microsoft Planner is really helpful to our team! We use it for to-do lists, meeting agendas, delegating administrative tasks, and planning events. It is simple and easy to use!

    Negative

    I wish it synced better with Microsoft Teams and had its own desktop app. I hope these features will be available in the future!

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Human resources Officer
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Lightweight, straight forward features with documents management.

    Date: Feb 17 2021
    Summary

    Mobile friendly app and reliable to track the tasks.
    Chats make team collaboration simple.
    Efficiency with budgeting for project.

    Positive

    Faster to share documents with teams.
    Reliable to track and organise work and tasks.
    Their customer support is very responsive.

    Negative

    Most effective with task management and user friendly customer support.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Project Officer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Versatile and efficient with project management

    Date: Feb 18 2021
    Summary

    Great tool and more collaborative for teams to communicate.
    Supportive customer support.
    Helps a lot with to do list and organising daily tasks

    Positive

    Great product from Microsoft with project management.
    Faster to set time taken on tasks.
    Great and customizable dashboard.

    Negative

    Faster to track time on task and most affordable to use.

    Read More...
  • Reviewer Name: Austin L.
    Position: Operations Lead
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    MS Planner is another great integrated tool for the MS/Office 365 Suite

    Date: Jul 17 2021
    Summary

    Planner is a great solution if you are an existing MS/Office 365 user and need basic task management or simple card format type for project management (Agile Scrum/Kanban board). Perfect for small business!

    Positive

    Really easy to use and collaborate with others on the project or office team. It's included (for "free") in MS/Office 365 and well integrated into MS Teams to maximize collaboration.

    Negative

    Standalone competitor tools like Monday, Asana, and Airtable have a lot more functionality, features, and direct support.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Financial Controller
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Super convenient with task prioritization and affordable.

    Date: Feb 17 2021
    Summary

    Affordable and most robust with task prioritization.
    Reliable to track time.
    Convenient with project scheduling.

    Positive

    Cost effective.
    Easy to share documents with team members.
    Excellent with assignment of tasks.
    Reliable with project scheduling.

    Negative

    Great and most convenient with task management and cost effective.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Financial Analyst
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Flexibility and reliability with workflow management

    Date: Feb 15 2021
    Summary

    Efficiency to report on projects.
    Faster to share documents with teams.
    Instant messaging is guaranteed with team communication.

    Positive

    Very flexible with time tracking.
    Easy to report on projects.
    Most convenient with task prioritization.

    Negative

    Most convenient with time tracking and workflow management.

    Read More...
  • Reviewer Name: Bryan B.
    Position: Database Administrator
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Fully indebted to it with file sharing collaboration

    Date: Aug 01 2021
    Summary

    Extremely effective with task assignment.
    Intuitive user interface.
    Reliable with expense management.
    Convenient with workflow automation.

    Positive

    Very excellent and solid for file sharing collaboration.
    Extremely effective with project management.
    Cloud based access of project documents.
    Reliable with expense management.

    Negative

    It's an excellent app with task management and no challenges.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Marketer
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A very good project management tool

    Date: Aug 01 2020
    Summary

    MS Planner is a great alternative for those who use the entire office suite but have been using some other tool just for project management. This helps you integrate everything together.

    Positive

    - MS Planner integrates perfectly into the entire Office 365 ecosystem and the users do not have to look elsewhere for this one thing.
    - The UI is very good and the color-coding of cards is a super useful feature according to me.

    Negative

    - I think an option to clone previous plans and structures in order to modify it and build over it can really save my time.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Budget Analyst
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Comprehensive features with project management

    Date: Jul 06 2020
    Summary

    Simplicity with use and reliable with task planning.
    Easy to set due dates for projects.
    It's more affordable software.

    Positive

    Reliable and more effective with task management.
    User friendly support team.
    Effective with setting due dates for projects.

    Negative

    For now I have no any complaint with the software for it's simple.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Senior Software Engineer
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A good project management app from Microsoft

    Date: Aug 14 2020
    Summary

    Microsoft Planner is a simple, lightweight and efficient task management tool which is useful in project planning and management. It comes as a part of certain plans of Office 365 which makes it cost effective as well.

    Positive

    Good interface
    Lightweight application
    Integrates well with the Office 365 apps
    Timeline view for better task management
    Has a good application for smartphones

    Negative

    Needs default templates
    Needs advanced features like search, filter or tagging in cards

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software Developer
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Good for Team collaboration

    Date: Jul 28 2020
    Summary

    Microsoft Planner is a good task organization tool and provides a simple yet effective way to organize teamwork. It makes it easy to create plans, organize & assign tasks, share files and chat with teammates.

    Positive

    Easy to use
    Great visual interface for clear visibility and organization
    Good for collaboration
    Syncs and works across devices
    Part of Office 365 suite
    Great mobile app

    Negative

    It should be better integrated with Microsoft Teams for more efficient use.
    No desktop version - no offline usage.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Financial Officer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Excellent for planning meeting with project management

    Date: Jul 15 2020
    Summary

    Overall experience with Microsoft planner is reliable with project planning.

    It's cost effective and easy to install and deploy.

    Great customer support.

    Positive

    Easy to organise and schedule meeting.
    Reliable with project planning and user friendly.
    It's very affordable and easy to use.

    Negative

    Great software and reliable with scheduling projects.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Graphic Designer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Competitive and awesome with task management

    Date: Jul 21 2020
    Summary

    Secure and reliable with project tracking.
    More effective with time tracking.
    Great and more convenient with task management.

    Positive

    Secure and more affordable with project planning.
    Reliable with content editing and sharing.
    Great with file sharing and very cost effective to use.

    Negative

    Reliable and more convenient with project management.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Financial Analyst
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Probably the best with time tracking.

    Date: Jul 16 2020
    Summary

    Great experience and usability is so simple.
    Nice and user friendly dashboard.
    Reliable and more effective with task planning.
    It's more affordable and robust software

    Positive

    Time tracking helps a lot with payroll.
    It's very easy to use and straight forward software to use.
    Great and amazing features with task management.

    Negative

    It's effective and more admirable with project management.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Service Engineer
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Lightweight task organization tool

    Date: Aug 27 2020
    Summary

    Microsoft Planner is a decent task planner tool with a great board view and is good enough for basic projects.

    Positive

    If you are looking for a lightweight application to organize and plan tasks for team then Microsoft Planner is a good choice. It provides a great interface with a timeline view which helps in task organization. The flawless integration with other Office products is also a great feature.

    Negative

    It is not as feature rich as Trello or Asana which are both better alternatives if you have a larger project.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Graphic Designer
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Smart and more convenient with task management

    Date: Jul 22 2020
    Summary

    Smart and more effective with task planning and project budgeting.
    Easy to schedule the meeting.
    More suitable with daily tasks.

    Positive

    It's have smart features with task planning.
    More effective with scheduling the meeting.
    Easy with time tracking and user friendly customer service.

    Negative

    More convenient with task planning and easy to use because it's awesome.

    Read More...
  • Reviewer Name: Ramesh S.
    Position: Senior Technical Support
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Useful tool comes with Microsoft 365 bundle

    Updated: Jul 18 2020
    Summary

    Microsoft Planner is a great project planner and team collaboration platform. We had an overall positive experience with it. Microsoft planner comes in a bundle of Microsoft 365. It enables us to collaborate, communicate and plan for our projects effortlessly.

    Positive

    #1- It comes in a bundle of Microsoft 365 services. So no need to buy plans separately.
    #2- Effortless team communication and remote file sharing.
    #3- Enables planning and collaboration for projects.

    Negative

    #1- We don't have any negative experience with it.

    Read More...
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