What is Aptora Total Office Manager?

Total Office Manager® is a comprehensive service management software solution that has received accolades for its extensive capabilities. Designed specifically by contractors for their peers, it encompasses features such as accounting, certified payroll, and job costing. Additionally, it offers GPS tracking alongside robust field service management applications. The mobile component, Aptora Mobile II®, has undergone a complete redesign, enhancing user experience significantly. This updated software seamlessly links your smartphone or tablet, which operates on a browser, to your Total Office Manager®. As a result, users can manage their operations more efficiently and with greater convenience than ever before.

Pricing

Price Starts At:
$500 per month

Integrations

All Aptora Total Office Manager Integrations
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Screenshots and Video

Play Video Aptora Total Office Manager Screenshot 1 Aptora Total Office Manager Screenshot 2

Company Facts

Company Name:
Aptora Corporation
Date Founded:
1996
Company Location:
United States
Company Website:
www.aptora.com
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Product Details

Deployment
SaaS
Windows
iPhone
iPad
Android
Training Options
Documentation Hub
Online Training
Webinars
On-Site Training
Support
Standard Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English

Aptora Total Office Manager Categories and Features

Tradesman Job Management Software

Contract Management
Customer Database
Dispatch Management
For Builders
For Electricians
For Field Service Businesses
For HVAC
For Plumbers
For Roofers
Invoicing
Job Tracking
Payments
Quoting
Reporting
Scheduling
Time Tracking

Plumbing Software

Billing & Invoicing
Customer Database
Dispatch Management
Inventory Control
Job Management
Mobile Access
Quotes / Estimates
Routing
Scheduling
Service History Tracking
Technician Management
Work Order Management

Locksmith Software

Billing & Invoicing
CRM
Dispatch Management
GPS Tracking
Inventory Management
Mobile Access
Payment Processing
Scheduling
Work Order Management

HVAC Software

Billing & Invoicing
Customer Database
Dispatch Management
Inventory Control
Job Management
Maintenance Scheduling
Mobile Access
Quotes / Estimates
Routing
Scheduling
Service History Tracking
Technician Management
Work Order Management

Field Service Management Software

Billing & Invoicing
Contact Database
Contract Management
Customer Database
Dispatch Management
Electronic Signature
Inventory Management
Mobile Access
Payment Collection in the Field
Quotes / Estimates
Routing
Scheduling
Service History Tracking
Time Clock
Work Order Management

Appliance Repair Software

Aptora Total Office Manager Customer Reviews

Write a Review
  • Reviewer Name: A Verified Reviewer
    Position: Contractor
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Aptora's Total Office Manager is the BEST

    Date: Apr 17 2026
    Summary

    Total Office Manager by Aptora is a powerful all-in-one business management system designed specifically for service contractors. From scheduling and dispatching to invoicing, reporting, and accounting, it gives businesses one central place to manage the work that keeps their operation running.

    Its work order tools make it easier to stay on top of technician assignments, job status, and labor tracking, while Custom Data Views like Dashboard Work Orders (#201) provide useful insight into performance and workflow efficiency. On the mobile side, Aptora Mobile Form Builder allows technicians to collect important job information, photos, and signatures in the field, with AMFB Data (#145) making that information easy to review back in the office.

    The platform also offers strong accounting and diagnostic capabilities. Reports such as Register Attention (#137) help identify data issues that could affect financial accuracy, giving businesses more confidence in their records. Add in flexible customization through Type Lists (#96), and Total Office Manager becomes a system that can adapt to the way contractors actually work.

    In the end, Total Office Manager gives service businesses the tools to stay organized, improve visibility, and run more efficiently. Combined with ongoing support from Aptora, it delivers real value for contractors looking for a complete business management solution.

    Positive

    1. All-in-one system
    It brings scheduling, dispatching, invoicing, reporting, and accounting together in one place, so businesses do not have to juggle multiple systems.
    2. Built for service contractors
    Total Office Manager is designed specifically for service-based businesses, which makes it more practical and relevant for contractors than general business software.
    3. Strong work order and dispatch management
    It helps teams track jobs, technician assignments, and job progress more clearly, making daily operations easier to manage.
    4. Mobile tools for field technicians
    With Aptora Mobile and mobile forms, technicians can capture job details, photos, and signatures in the field, which improves communication and recordkeeping.
    5. Robust accounting and reporting
    The software includes strong accounting features and detailed reporting tools that help businesses keep cleaner financial records and make better decisions.

    Negative

    1. There can be a learning curve at first
    Because Total Office Manager includes so many features, new users may need some time and training to get fully comfortable with everything.
    2. It may offer more than very small businesses need right away
    For smaller companies with very simple workflows, the system can feel more robust than necessary at the beginning—but that also means there is room to grow without changing software later.

    Read More...
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