What is Xap Childcare?

Our all-encompassing childcare management software allows you to focus your efforts on building strong relationships with parents, educators, and children instead of getting bogged down by administrative duties and paperwork. With the use of our dedicated Waiting List Module, you can effortlessly manage waiting lists and enrollment processes. Additionally, you can oversee staff across various centers, providing tailored permission levels to meet the specific needs of each user within the childcare management application. Maintain accurate records of immunizations and allergies for every child, while generating reports with ease to ensure that information remains current. You can also design engaging activities and programs customized by room, age group, and learning environment, while taking the necessary time to document observations and assess your childcare management initiatives. The ability to switch between different centers with a single login enables you to quickly access your dashboard and track statistics across all locations. Our powerful CCSS childcare management software ultimately streamlines your operations and elevates the quality of care delivered. This state-of-the-art tool not only simplifies management responsibilities but also promotes a collaborative atmosphere for everyone engaged in the childcare experience, fostering a sense of community and shared purpose. By using this software, you can ensure that every child's needs are met while enhancing communication and coordination within your childcare organization.

Screenshots and Video

Xap Childcare Screenshot 1

Company Facts

Company Name:
Xap Technologies
Company Location:
Australia
Company Website:
xap.net.au

Product Details

Deployment
SaaS

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English

Xap Childcare Categories and Features

Child Care Software

Billing & Invoicing
Calendar Management
Check-in / Check-out
Child Care Center
Daily Reports
Employee Management
Food Program Records
For Preschools
Home-Based
Immunization Records
Lesson Plan Management
Mailing List Management
Menu Planning
Online Registration
Parent / Child Records
Parent Portal
Payment Processing
Photo Gallery
Text Messaging
Volunteer Management
Wait List Management

Xap Childcare Customer Reviews

Write a Review
  • Reviewer Name: Debbie T.
    Position: CFO
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Worst Software I have ever used from a financial perspective

    Date: Jan 07 2024
    Summary

    Wish we had the time to change to a new software product, process to change to this software was very time intensive, almost everything had to be manually entered into a spreadsheet or manually entered into the software after it went live.

    Positive

    No pros, haven't found anything that we like about this system and almost dread logging in to do work.

    Negative

    Whoever wrote this program has never operated a childcare facility financials.
    * can't charge fees in advance unless everyone is on the same schedule so you can't have parents that pay fortnightly/monthly in advance
    * doesn't have a re-enrolment feature
    * can't recognise Proda updates
    * revolves around invoices being produced each week so you can't run a statement in advance
    * if invoices fail and are rescheduled and then paid it doesn't recognise this and adjust the current invoice if it has already been issued - other systems just direct debit the outstanding balance but this system revolves around the invoices.
    * the Start strong deductions were a nightmare, have to be done each week and you have to check each family individually for a change in CCS
    * help topics are helpful once you can find what you are looking for, have to search numerous topics until you find what you are looking for
    * support is slow and often doesn't answer the question

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: User
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Xap Childcare review

    Date: Jun 19 2024
    Summary

    Do not use!!! If you are looking at transferring to this system please save yourself the absolute pain

    Positive

    Nothing. It has been the worst app to use in a childcare environment, experienced constant problems and no solutions.

    Negative

    Constant lag, never shows accurate headcount, never ending issues.

    Read More...
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