YAROOMS Customer Reviews in April 2025

What is YAROOMS?

The YAROOMS Workplace Experience Platform serves as a comprehensive solution for enhancing workplace environments. It provides user-friendly tools designed to help organizations effectively manage personnel and spaces within a flexible work setting, which includes:

* A space booking system that allows for the reservation of various workspaces, ranging from desks to meeting rooms and parking areas.

* A hybrid work status feature that functions like a calendar, enabling every team member to indicate their work location (remote, in-office, or unavailable).

* An AI workplace assistant that streamlines the management of multiple bookings, facilitates recurring reservations, helps users find spaces with desired amenities, and connects colleagues.

* A visitor management system that offers customizable registration processes, notifications upon visitor arrival, settings for multi-location operations, and analytics on visitor interactions.

* A digital reception assistant designed to oversee visitor flow, maintain compliance, and allow space bookings directly from the reception area.

* A lobby display application that boosts the visibility of your office by showcasing the current booking status of all meeting rooms.

* A room panel that serves as a digital signage solution to optimize the use of meeting spaces.

* A carbon dashboard that empowers companies to track and report their Scope 2 and Scope 3 carbon dioxide emissions, promoting sustainability in the workplace. Additionally, the platform continuously evolves to adapt to the changing needs of modern work environments, ensuring that organizations can stay ahead in managing their resources effectively.

Pricing

Price Starts At:

$200/month

Price Overview:

Pricing for all business sizes. From simple space management to full hybrid work enablement.

Free Trial Offered?:

Yes

Integrations

Offers API?:

Yes, YAROOMS provides an API

All YAROOMS Integrations

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Screenshots and Video

Visitor management, custom visitor registration flow steps

Yarvis, the AI workplace assistant. Available on Microsoft Teams and Slack.

Company Facts

Company Name:

YAROOMS

Date Founded:

2011

Company Location:

Romania

Company Website:

www.yarooms.com/

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Product Details

Deployment

SaaS

Windows

Mac

Linux

iPhone

iPad

Android

Chromebook

On-Prem

Training Options

Documentation Hub

Online Training

On-Site Training

Video Library

Support

Standard Support

24 Hour Support

Web-Based Support

Product Details

Target Company Sizes

201-500

501-1000

1001-5000

5001-10000

10001+

Target Organization Types

Mid Size Business

Enterprise

Nonprofit

Government

Supported Languages

English

French

German

Italian

Spanish

YAROOMS Categories and Features

Visitor Management System

YAROOMS provides a contemporary approach to visitor management and office security. Employees have the option to pre-register their guests, allowing reception staff to verify details upon their arrival, or visitors can conveniently sign themselves in using a digital reception application. The registration procedure is entirely customizable, allowing you to modify it to gather all essential information prior to granting entry. Hosts receive real-time alerts as soon as their guests check in. Furthermore, the platform supports multi-location configurations, enabling each office to tailor its visitor management to meet specific guidelines. The robust reporting feature allows for tracking visitor engagement, host information, and attendance records for any particular date.

Alerts/Notifications

Badge Management

Document Management

ID Scan

Pre-Registration

Registration Management

Self Check-in

Visitor Tracking

Watch List

Space Management Software

YAROOMS is an all-encompassing solution for managing workspace effectively, aimed at simplifying the reservation and administration of various types of work areas in a corporate setting. With YAROOMS, users can seamlessly reserve a variety of spaces—ranging from desks and meeting rooms to parking spots—maximizing the use of available resources. The platform incorporates interactive office maps that visually depict the layout of the workspace, enabling employees to quickly find and book their desired areas. Additionally, YAROOMS includes wayfinding features that assist users in navigating the office space more effectively. Beyond the booking process, YAROOMS delivers in-depth workplace analytics that provide valuable insights into how spaces are utilized and how employees engage with them. This data empowers organizations to optimize their environments, enhancing productivity while minimizing costs by pinpointing underused spaces and opportunities for reconfiguration.

Change Management

Design Management

Floor Plans & Maps

For Offices

For Retail

Occupancy Management

Planogramming

Shelf Planning

Space Reservation

Usage Tracking / Analytics

Scheduling Software

YAROOMS offers an all-in-one solution for workplace scheduling, aimed at enhancing the management of spaces, resources, and flexible work arrangements. This platform simplifies the process of reserving meeting rooms, workstations, and additional resources, maximizing the efficiency of your office setup. It accommodates hybrid work strategies, allowing employees to plan their in-office attendance, book desks, and collaborate effectively with colleagues. With a specialized mobile application, users can effortlessly manage their bookings and schedules on the go, ensuring access to resources whenever needed. Furthermore, YAROOMS delivers valuable workplace analytics that reveal usage trends, such as the most sought-after spaces and peak office days, enabling you to refine your workplace layout and resource distribution.

Alerts/Notifications

Appointment Scheduling

Automated Scheduling

Calendar Management

Class Scheduling

Employee Scheduling

Facility Scheduling

Group Scheduling

Interview Scheduling

Meeting Room Booking

Multi-Location

Online Scheduling

Payment Processing

Real-time Scheduling

Reservations

Resource Scheduling

Room Booking Management

Meeting Room Booking System Software

YAROOMS is an innovative room reservation platform designed to streamline the management and scheduling of meeting spaces within organizations. Users can easily secure rooms and essential amenities, such as projectors and catering services, while the system provides real-time availability through interactive office maps or a dedicated room panel application, simplifying the process of locating and reserving available areas. YAROOMS seamlessly integrates with widely-used calendar services like Google Calendar and Outlook, ensuring smooth synchronization of bookings. Administrators have the capability to establish access permissions, controlling who can reserve or enter rooms, thereby promoting optimal usage. Additionally, the platform features robust reporting and analytics tools that assist in maximizing space and resource efficiency, alongside customizable booking policies, which can include time restrictions and recurring reservations.

Digital Signage

Internal Meetings

Multi-Location

Online Booking

Payment Processing

Third Party Booking

Utilization Reporting

Vendor Management

Visitor Management

Hot Desk Booking Software

YAROOMS offers a robust solution for managing space bookings in dynamic work environments, complete with an engaging interactive floor plan. Users can reserve various types of spaces, including meeting rooms, workstations, and parking areas. The platform supports diverse booking methods, such as hot desking, desk hoteling, and assigned seating, while incorporating essential safety features like capacity limits, physical distancing guidelines, check-in processes, and screening questionnaires. Enhancing the experience is Yarvis, the AI-driven workplace assistant that simplifies the desk reservation process. Yarvis efficiently manages multiple bookings, organizes recurring workspace reservations, identifies spaces with desired amenities, and helps users locate colleagues within the office. Additionally, the workplace analytics feature provides valuable insights into the utilization of shared desks, enabling optimization of the workspace. YAROOMS also offers a convenient hot desk booking system accessible through its mobile app, a tab in Microsoft Teams, or a dedicated personal tab.

Employee Experience Platform

YAROOMS is an innovative workplace management solution designed to improve the employee experience by optimizing office environments, particularly in hybrid work settings. This software enables employees to effortlessly reserve desks, meeting rooms, and various other spaces, allowing for greater flexibility in their work arrangements. By ensuring that essential resources and facilities are accessible, YAROOMS minimizes frustration and boosts overall productivity. The platform features interactive maps to assist employees in locating available spaces and offers valuable insights for organizations to refine their office designs. Seamlessly integrating with tools such as Microsoft Teams, YAROOMS provides a smooth and user-friendly interface. Furthermore, its analytical capabilities regarding space utilization empower organizations to make informed decisions that enhance the workplace atmosphere. In summary, YAROOMS transforms office environments into more adaptable, efficient, and user-centric spaces, significantly elevating the employee experience.

Digital Signage Software

Yarooms provides two user-friendly digital signage solutions: the Room Panel app and the Lobby Display app. The Room Panel app is compatible with various hardware and allows users to effortlessly reserve available rooms with just a few taps. Its color-coded status indicators help avoid double bookings. Should you need to extend your reservation or conclude your meeting earlier, you can easily manage your booking directly at the door. Additionally, any unused rooms can be released immediately. On the other hand, the Lobby Display app boosts the visibility of your workplace by displaying the booking statuses of all the meeting rooms in your office. The user interface is highly customizable, allowing you to view room availability in your preferred layout—whether as a list or in card format—and to select colors that suit your style.

More YAROOMS Categories

Workplace Analytics

Yarooms Workplace Analytics is an advanced feature of the Yarooms Workplace Experience platform, designed to deliver crucial insights for maximizing space efficiency, improving employee happiness, and advancing sustainability initiatives. This toolkit allows users to assess space utilization, observe employee booking trends, track visitor numbers, and access a real-time overview of who is in the office. Furthermore, it compiles employee feedback to refine workplace experiences, monitors office service utilization, and evaluates carbon emissions to support environmental objectives. Collectively, these analytics empower stakeholders to make well-informed choices that enhance workplace effectiveness, employee contentment, and eco-friendliness.

Hybrid Work

YAROOMS simplifies the management of hybrid work arrangements within your organization. Featuring a calendar-based interface, it allows employees to easily organize their work-from-home, in-office, or remote schedules while keeping track of their colleagues' arrangements. You can establish specific targets for the number of team members present in the office or working remotely, ensuring that schedules align with available workspace. This functionality contributes to a well-organized office environment and provides clarity on employee locations. Moreover, the YAROOMS hybrid work platform includes a space reservation feature, enabling employees to book meeting rooms, desks, or other facilities, promoting efficient use and availability of these resources. To enhance flexibility, the platform comes with a mobile application that empowers users to manage their work schedules from anywhere, ensuring seamless coordination even when last-minute changes occur.