YAROOMS vs. Freespace

Freespace

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Ratings and Reviews 11 Ratings

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OfficeSpace Software
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What is YAROOMS?

YAROOMS is a complete workplace management platform that helps organizations coordinate people, spaces, and schedules in hybrid work environments. It’s designed to support everything from day-to-day bookings to long-term space optimization—bringing all core workplace functions into one intuitive system that’s easy to use and simple to deploy. The platform is suitable for organizations of all sizes—from small teams managing shared spaces to mid-size companies and global enterprises with multiple locations. YAROOMS is trusted by organizations in finance, healthcare, government, education, and technology—industries where visibility, efficiency, and compliance are essential. The platform includes: > Space and Resource Booking – Book desks, meeting rooms, or parking spots in real time using interactive floorplans and availability views. > Hybrid Work Planning – Enable employees to indicate their daily work location and align schedules with their teammates. > Visitor Management System – Digitally manage guest pre-registration, check-in, host alerts, and compliance steps via a customizable reception app. > On-Screen Room & Desk Displays – Show live availability and upcoming reservations at the workspace to support instant, informed bookings. > Mobile Access – Manage bookings and check-ins from anywhere using the dedicated mobile app. > Microsoft Teams Integration – Access YAROOMS directly in Teams for bookings and hybrid planning, without switching apps. > Workplace Insights & Reporting – Get actionable data on space usage, attendance, and visitor flow to drive smarter decisions. > Rules & Booking Automation – Control access, prevent overbooking, and set usage limits based on role, location, or department. > SSO & User Management – Integrate with identity providers like Azure AD and Okta for secure, centralized access. > Enterprise-Grade Security – Built to meet global standards, with ISO 27001 certification and full GDPR compliance.

What is Freespace?

Since its inception in 2015, Freespace has led the way in innovative workplace design and technological solutions. Its unique position in the market is highlighted by being the only company to offer a comprehensive, integrated solution that encompasses both workplace and sensor technology. Freespace addresses prevalent issues faced by modern workplaces, such as underutilized real estate, variable occupancy rates, and inefficient workspace layouts. By delivering actionable insights into workplace data, it facilitates interactive solutions tailored for hybrid work environments, alongside tools aimed at improving space efficiency and promoting sustainability. Renowned for its proficiency in workplace analytics, sensor technology, employee applications, signage, and space management, Freespace’s platform fully caters to customer needs without the necessity for third-party integrations. As a result, organizations leveraging Freespace can create workplaces that are not only more productive and efficient but also adaptable to the evolving demands of the workforce. This holistic approach empowers businesses to optimize their spaces effectively, ensuring they remain competitive in a rapidly changing landscape.