What is Yoffix?
Yoffix stands out as a robust and secure hybrid workplace management solution specifically designed for organizations that utilize the Microsoft 365 suite. It seamlessly integrates with Microsoft Teams and Outlook, allowing businesses to manage various aspects of their work environments, including desk and room reservations, hybrid policy enforcement, visitor management, and resource compliance.
More than just a booking tool, Yoffix promotes authentic collaboration among team members, facilitating coordinated office attendance while reducing instances of no-shows and double bookings, thus transforming the workplace into a productive hub.
For IT, HR, and workplace management professionals, Yoffix delivers extensive oversight through customizable user roles, permission-based governance, and advanced analytics on space usage, attendance trends, and team presence. The platform supports single sign-on via Entra ID, two-way calendar integration, and a wide range of Microsoft integrations, enabling rapid onboarding without requiring additional tools.
In addition, Yoffix adheres to GDPR regulations, holds ISO 27001 certification, and offers a flexible modular pricing structure, making it an excellent option for organizations aiming to enhance their hybrid work setups. Its intuitive interface allows employees to easily navigate the system, which significantly boosts workplace satisfaction and productivity. Overall, Yoffix combines functionality with user-friendliness to create an optimal hybrid work environment.
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Yoffix Categories and Features
Visitor Management System
Yoffix modernizes the traditional paper visitor log by introducing a digital reception system. Hosts can quickly pre-register guests in less than a minute, while simultaneously reserving a meeting room, desk, and parking spot, ensuring that the invitation email contains all necessary information for the visitor's arrival. On the day of the visit, guests can conveniently check in using a QR code on any existing tablet, eliminating the need for specialized hardware. The kiosk can be customized with your branding, colors, and welcome messages. Additionally, Enterprise customers have the option to completely white-label the visitor management app. Hosts receive immediate notifications via Teams, Slack, or email, and reception or security personnel can also be included as recipients. This streamlined process is available for couriers and contractors as well. Yoffix ensures compliance with privacy policy agreements, digital document signing, badge printing, customizable data retention rules, and provides exportable visitor logs along with on-the-spot evacuation lists. The platform is ISO 27001 certified, GDPR compliant, and hosted in Germany, starting at €80 per location each month.
Space Management Software
Yoffix offers an engaging interactive floor plan for every location, featuring desks, designated zones, meeting spaces, and parking areas precisely positioned as they are within the building. Users can easily modify layouts, transfer zones to different teams, or restrict access to certain areas, with changes visible to employees in real-time. The core of the system lies in the underlying data. A desk is only considered occupied when an individual checks in, meaning that unused reservations are automatically released, allowing utilization metrics to accurately reflect actual office usage rather than just booked spaces. Detailed reports provide insights into usage patterns by floor, zone, team, and day, highlighting average and peak usage separately since peak demand influences the necessary desk count. Heatmaps illustrate which locations are in high demand and which are seldom utilized. Organizations leverage this data to streamline or transform underutilized zones, adjust desk ratios based on actual demand rather than employee headcount, and optimize cleaning and energy usage according to the occupied floors. Clients have reported space savings ranging from 30 to 50%. For the review by works councils, reporting is compiled and anonymized by default.
Parking Management Software
Parking management is often a source of frustration, typically handled through spreadsheets. Yoffix revolutionizes this process by integrating it seamlessly with desk booking. Employees can easily request a parking spot while scheduling their in-office days or book one independently through Teams, Slack, or their mobile devices. The parking options are visually represented on a floor plan or as pins for surface lots, complete with tags for features like EV charging, accessibility, and covered parking. This allows users to filter according to their specific needs. Spaces can be designated as open, personal, or team-assigned, with an auto-release feature that makes unclaimed spaces available again and priority rules in place to determine access when demand surpasses availability. Hosts can conveniently include parking information in visitor invitations, alongside the desk and office location. For Enterprise users, Yoffix enhances efficiency by transmitting booked space and license plate information to gate systems and Automatic Number Plate Recognition (ANPR) cameras for streamlined entry. The platform's dashboard provides insights into parking utilization trends by day of the week and month. Pricing starts at just €1 per space monthly.
Meeting Room Booking System Software
Reserve a meeting space using the Yoffix application, the floor plan, a room display, or directly through Outlook with the Yoffix Room Finder add-in. Reservations synchronize bidirectionally with Outlook and Google Calendar, ensuring that a room booked in one platform is accurately reflected in the other, effectively preventing double bookings. You can search for rooms based on their capacity, location, amenities, or specific tags. Enhance your booking with options for catering, equipment, seating arrangements, an online meeting link, or external guests. The check-in feature and automatic release process return the room to availability if no one arrives, which is a significant source of reclaimed capacity. For in-person reservations, Yoffix offers two displays made in the EU: a 10.1-inch Android panel with NFC check-in and an LED status indicator, as well as a wireless e-ink display that lasts over two years on a single charge and can be mounted on glass. The room display application is also compatible with any tablet, and live availability can be shown on any smart TV. Analytics provide insights into which rooms are oversized and which are consistently booked. Pricing starts from €10 per room each month.
IWMS Software
Yoffix streamlines workplace management within an Integrated Workplace Management System (IWMS) by offering a simplified solution that excludes the complexities of a comprehensive real estate suite. It centralizes the administration of desks, conference rooms, parking spaces, lockers, shared amenities, visitor management, and office service requests, all within a single interface that operates on a unified floor plan and adheres to consistent guidelines, culminating in a cohesive utilization dashboard. The platform is designed to be modular, allowing users to purchase only the components they currently need and expand their capabilities over time. This approach is particularly advantageous for mid-sized organizations, which often transition from four to six disparate tools, resulting in a user adoption rate exceeding 90%, especially since employees can book resources through familiar platforms like Microsoft Teams and Outlook. The data collected is comprehensive enough to inform strategic decisions. However, Yoffix does not encompass lease accounting or capital project management functions. For those needs, users can retain their Computer-Aided Facility Management (CAFM) systems and integrate Yoffix via its open API. If your priority is to obtain dependable occupancy insights and streamline booking experiences across multiple office locations, Yoffix offers an efficient solution. The platform is ISO 27001 certified, complies with GDPR regulations, and is hosted in Germany, with options for regional hosting and private cloud services.
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Hybrid Work
Many hybrid workplaces experience a surge in attendance on Tuesdays, while Fridays often see empty spaces, resulting in presence without meaningful collaboration. Yoffix views this as a matter of coordination rather than merely a scheduling issue. With Yoffix, organizations can establish hybrid policies for the entire company or specific teams, setting requirements for minimum office attendance and designated anchor days when all team members should be present. Employees can easily see who will be in the office on any given day, receive AI-driven recommendations for optimal team overlap, reserve desks alongside colleagues, and send quick invites for shared office days. Team leaders can also designate a specific area for team gatherings, with Yoffix managing desk assignments. The entire system integrates seamlessly with Microsoft Teams and Outlook, utilizing Entra ID for single sign-on, resulting in an adoption rate exceeding 90%. It is also compatible with Google Workspace and Slack. Comprehensive dashboards monitor attendance patterns, compliance with anchor days, and team overlap, helping you assess whether your policies foster genuine collaboration or simply increase headcount in the office. Clients have reported that shared team office days have doubled since implementing Yoffix.
Yoffix Customer Reviews
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Would you Recommend to Others?1 2 3 4 5 6 7 8 9 10
Our Experience with yoffix
Date: Sep 04 2026SummaryWe have had very positive experiences with yoffix, a relatively young workplace booking solution.
For us, yoffix is a responsive and innovative solution that actively listens to its users and continuously evolves based on their needs.PositiveThe system offers a range of flexible booking options and has proven to be intuitive and well suited to our New Work environment.
Whenever we encountered minor issues, the yoffix team responded quickly and provided or implemented suitable solutions.
We particularly appreciate the continuous, well-thought-out development of the platform, which regularly adds useful improvements.
Even suggestions and ideas raised by us have already been incorporated into the system.NegativeAt first, there were a few minor bugs in some browsers.
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Neutral: No Android app is available, but it can be accessed via a smartphone browser.
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