List of the Top Expense Report Software for Mid Size Business in 2025 - Page 8

AI expertly transforms bank feeds into precise accounting records with an impressive accuracy rate of 95%, a benchmark acknowledged by Forbes. This fully automated solution can be customized to meet the unique requirements of each client, leading to usage rates that far exceed those of conventional banking systems. Notably, an impressive 85% of users engage with their accounts on a monthly basis, underscoring the platform’s efficacy. The emergence of open banking, spurred by neobanks like Google, Intuit, PayPal, and Square, introduces new challenges that can impact your business banking revenue, particularly in the realms of deposits, loans, and payment processing. To bolster your net banking revenue, it is essential to capitalize on real-time cross-selling opportunities and fully harness the potential of your current small business customers through Smart Advices™ by OneUp. The OneUp platform utilizes an API framework, ensuring rapid integration while allowing for the customization and flexibility needed for your strategies. With the advanced data processing capabilities of OneUp AI, it accurately translates bank feeds into detailed accounting entries, clearly displaying income, expenses, and overall profitability for designated periods and selected currencies. This groundbreaking method not only simplifies financial management but also equips businesses with the insights required to make strategic, data-driven decisions in real time, ultimately fostering growth and efficiency.

Bento offers two outstanding card solutions that grant users full control and flexibility to create and use virtual cards customized to meet their unique business needs. The Spend Limit virtual cards are particularly useful for everyday transactions, serving as an excellent option for handling daily business expenses, especially for those instances that require cardholders to submit receipts. These cards can be generated with ease and become active instantly, allowing users to toggle their status in real time. With various custom controls available, you can manage precisely how and where your company's funds are spent. Conversely, Fixed Value virtual cards are beneficial for occasional payments or specific purposes, such as vendor transactions or employee perks like per diem allowances, making them ideal for expenses that do not necessitate receipt submissions. This comprehensive approach not only ensures that businesses effectively oversee their expenditures but also enhances financial security and accountability. By leveraging both types of cards, companies can streamline their spending processes and adapt to varying financial circumstances.

Logbook HQ presents an elegant and user-friendly approach to tracking your vehicle's mileage, fuel usage, and various expenses. This adaptable platform works seamlessly on your PC, tablet, or smartphone, enabling you to enter and organize data from virtually anywhere. Your data is kept centralized for optimal protection and security at all times. With merely a web browser that has internet access, you can log information and view valuable reports and visualizations. Whether you are an individual with a personal car or overseeing a fleet of delivery vehicles, Logbook HQ can be tailored to suit your specific requirements based on your chosen plan. After logging in, the Logbook HQ dashboard showcases key metrics such as expenses, reminders for future services, recent mileage logs, and other crucial insights. If you are weary of losing your physical logbook or writing instruments, you can now easily document everything in a digital format, along with the added convenience of filtering and printing your trips, refuels, and maintenance schedules by date range, as well as exporting this data to your favorite spreadsheet program. This efficient method greatly improves the management of your vehicle records, saving you time and effort while ensuring accuracy. Ultimately, Logbook HQ not only simplifies record-keeping but also empowers you to make informed decisions about your vehicle’s performance and maintenance.

Our expertise in small and medium-sized enterprises is noteworthy, yet your unique perspective on your organization is invaluable. Collaborate with us to explore a customized solution for expense reporting that streamlines processes through accessible web and mobile applications, equipped with integrated features that improve your company’s expense management workflow while enhancing overall productivity. ExpensePath transforms the experience of expense reporting for all parties involved, from employees to finance departments. We take the hassle out of mundane tasks and convert them into effective workflows through a user-friendly interface that connects effortlessly with your credit cards and accounting software, enabling everyone to prioritize more vital activities. Our platform is flexible enough to fit any accounting framework, fully compatible with your accounting codes, allowing for the simple export of multiple approved expense reports with a single click. Create travel and entertainment policies that resonate with employee expectations by incorporating clear guidelines along with automated alerts or denials for submissions that do not comply. Furthermore, credit card information is automatically directed to cardholders within ExpensePath, reducing their burden while promoting effective oversight of the entire process, ultimately resulting in a more streamlined financial operation. By using ExpensePath, you not only make expense reporting easier but also empower your team to achieve greater efficiency and focus on strategic goals. This shift allows for enhanced collaboration and productivity across your organization.

Introduced in 2013, Exp2SAP was created to help businesses enhance efficiency by allowing employees to file expense reports online, thus replacing the outdated and tedious paper method. This cutting-edge software acts as a practical answer for organizations looking to save time and reduce costs while also decreasing the likelihood of errors in data entry linked to expense reporting. By merging the convenience of web-based applications with the powerful functions of top-tier Enterprise Resource Planning systems such as SAP, it becomes an essential tool for various companies. The team behind its development worked hand-in-hand with SAP specialists and web designers to ensure that user experience was at the forefront of its design. Even with its straightforward interface, the software is versatile enough to easily connect with 90% of firms that use SAP, showcasing its broad applicability. Exp2SAP empowers users to create and oversee expense reports from almost any location globally, enhancing its reputation as a flexible solution. In today’s interconnected work landscape, it represents a contemporary strategy for managing expenses, guaranteeing both efficiency and precision. Furthermore, its ability to adapt to various organizational needs makes it an invaluable asset in the realm of financial management.

ExpenseVisor was crafted to cater to the diverse needs of clients across various sectors, each with unique demands. Our T&E expense reporting software empowers you to accomplish your specific goals with ease. By automating the process, you can set it aside and focus on your crucial business objectives. It's truly that straightforward! Gone are the days of managing paper receipts and invoices from work-related travel. You can now effortlessly capture electronic transaction data directly from providers like Amex, Visa, or Diners Club. The details of each transaction can be automatically incorporated into your expense report. With ExpenseVisor, expense tracking, management, and reporting become seamless and efficient. This innovative approach introduces you to a new era of simple yet effective expense reporting. Enjoy the peace of mind that comes with streamlined financial oversight, allowing you to dedicate your time to what truly matters.

One Click Expense Reporting effortlessly synchronizes card transactions with corresponding receipts, producing the expense report automatically while only requiring submission for approval. We will set up your General Ledger and cost code structure within ExpenseAnywhere, and then connect it with your ERP system to enable faster and more streamlined reconciliations, eliminating the need to re-enter data into accounts payable systems. Our cutting-edge Advanced Receipt Matching and Validation OCR technology is complemented by customized workflows to ensure that each expense complies with your specific policies. In addition, spend management dashboards and reports offer both a broad overview and detailed analysis, empowering you to make more data-driven decisions regarding your company's spending and its management. The proprietary OCR technology not only connects corporate card transactions to scanned receipts but also scrutinizes those receipts for any non-compliant charge types based on your established policies, thereby promoting adherence and accountability. This all-encompassing strategy revolutionizes expense reporting, turning it into a smooth and efficient process that significantly enhances financial oversight and control. With these advancements, organizations can expect to see improved accuracy and reduced processing times, ultimately leading to better financial performance.

We offer intuitive and easily implementable solutions aimed at automating and enhancing various elements of employee time management, such as time reporting, timesheet approvals, expense submissions, billing, invoicing, scheduling, and project oversight within your organization. The automation of calculating and reviewing vacation days, personal leave, and paid time off frees up valuable time for your business operations. Invoices can be automatically created based on the recorded hours and expenses tied to each project, accommodating fluctuations in billing rates for individuals and daily rates, with the capability to be sent directly via email from TimeConsultant. Employees can effortlessly log their hours from any location using an internet browser, while the system also sends automatic email reminders to encourage timely timesheet submissions, thereby ensuring compliance with deadlines. This all-encompassing strategy not only boosts productivity but also guarantees precise tracking of resources and effective time management, ultimately contributing to smoother business operations and improved employee satisfaction.

Experience streamlined and compliant expense management software designed for efficiency and accuracy. Capture, submit, and approve expenses from any location at any time, ensuring flexibility in your financial processes. Automatic OCR scanning of receipts and GPS mileage tracking facilitate seamless claim population, making the process smoother than ever. The software adheres to HMRC tax regulations, guaranteeing compliance at all times. Improve your VAT reclaim efforts with built-in automatic VAT calculations to simplify the process. With over 120 pre-designed reports, users gain crucial insights into spending behaviors and trends. Leverage intelligent data analysis to identify significant expenditure patterns effectively. Reconciling corporate card transactions is simplified, as expenses can be matched to digital statements with ease. The intuitive interface enhances user experience, making expense management quick and free of complications. Effectively enforce policy limits, reduce delays, and eliminate the problem of misplaced receipts. Financial teams can be confident that their spending is accurate and traceable, with Expenses Mobile providing 24/7 access from any device. This solution, compliant with Sage, eliminates the need for manual data entry into Sage 50 and Sage 200, leading to overall increased efficiency. Furthermore, the software's comprehensive features empower businesses to maintain a clear and detailed view of their financial status, promoting informed decision-making. Ultimately, this innovative approach to expense management not only saves time but also fosters greater accountability throughout the organization.

Compliance with corporate expense policies is crucial and is made easier through an intuitive expense management platform. This platform features an automated approval workflow for expenses, which significantly reduces the time required for both the submission and authorization of expense reports. It also connects effortlessly with corporate expense cards, offering insightful analysis of spending trends. The system organizes electronic receipts and expenses for audits, aiding in cost reduction and enforcement of spending limits. With its capabilities for cloud-based and mobile processing, it quickens the pace of expense handling and payment execution. Additionally, it provides reports on exceptions and non-compliance cases, leading to improved operational efficiency and budgetary savings. Users can log expenses related to mileage, travel, subsistence, accommodation, and other everyday costs while ensuring their mileage records and subsistence claims adhere to regulations. For those who travel frequently, the platform supports expense submissions in various currencies, converting them to the user’s home currency at current daily rates or a predetermined rate established by the organization. This all-encompassing strategy not only simplifies expense management but also significantly boosts overall financial oversight while promoting accountability. Ultimately, such a robust system empowers organizations to maintain tighter control over their financial resources.

Webexpenses offers top-rated software solutions that simplify the processes of tracking employee expenses, reconciling accounts, and processing invoices. By utilizing Google-Vision-powered OCR, users can quickly create claims by snapping a photo of receipts in mere seconds. The drag-and-drop reporting feature empowers financial teams to oversee expenses effectively while enhancing visibility across the board. Its functionality extends smoothly between desktop platforms and the expense management app, ensuring ease of use. Additionally, Webexpenses can be integrated with your existing ERP system for effortless data sharing. The automated AP software optimizes your procure-to-pay workflow, and it can operate independently or alongside expense management to oversee both employee and operational spending. You can manage invoices and purchase orders remotely, which facilitates faster approvals and provides better control over cash flow. The Payments module also enables you to handle your business transactions online and keep them reconciled. With this software, employees will find the reimbursement process straightforward, rapid, and efficient, leading to greater satisfaction in the workplace. Ultimately, Webexpenses not only enhances financial management but also contributes positively to employee morale.

Spendesk, a comprehensive solution for managing company expenses, offers enhanced control, transparency, and automation tailored for modern finance teams. By integrating spending approvals with virtual and physical cards, along with expense reimbursements, it consolidates everything into a single, streamlined platform for ease of use. This integration allows finance departments to operate more efficiently and make informed financial decisions with greater confidence.

Coupa’s cloud-based Business Spend Management (BSM) platform offers robust features and comprehensive processes that facilitate collaboration among leaders in procurement, finance, treasury, compliance, and supply chain, enabling organizations to optimize their spending, reduce risks, and enhance resilience. By adopting a unified platform strategy, IT resources are liberated from intricate integrations, empowering leaders to successfully achieve these objectives while fostering a more agile operational environment.

HandWallet Expense Manager is an intuitive and professional application tailored for monitoring expenses, income, and budgets. Its widespread appeal reaches a variety of users, such as students, families, travelers, freelancers, and businesses alike. The app has received accolades for its proficiency in managing personal finances, enabling users to track account balances, manage credit card transactions, plan budgets, and oversee both expenses and income to avoid overdraft situations. Regardless of the scale of your business, this advanced financial management tool is equipped to bolster your operational efficiency. With features that provide users with real-time insights into their financial standings, updates for online financial data, tax tracking capabilities, analysis of business plans, and forecasts for future financial health, it proves to be an essential resource. Furthermore, the application includes a unique function that identifies SMS notifications from banks and credit card providers, automatically generating transactions in the HandWallet Expense Manager. The recently added Budget app employs the 'budget envelopes' method to streamline expense management, while the Expense Tracker is set to incorporate voice recognition technology for effortless expense logging without manual entry. This forward-thinking approach to financial management not only enhances usability but also positions the app as an indispensable tool for anyone aiming to elevate their financial organization. Additionally, the ongoing updates and enhancements ensure that users remain equipped with the latest tools for effective financial oversight.

Documation's innovative platform seamlessly incorporates elements like Business Process Management, Content Management, E-invoicing, and Robotic Process Automation, thereby merging the capabilities of human employees and automated systems to refine and streamline business processes. With options for deployment in either the Cloud or On-Premise, our solution connects people, information, and workflows, delivering the essential speed, oversight, and clarity required for business expansion. Our adaptable and scalable software, named ‘Enable’, synergizes effectively with UiPath robots, providing a range of solutions from Robotic Task Automation—which replaces specific manual processes with robotic software—to extensive Robotic Process transformation that revamps entire workflows, maximizing the advantages of automation and process improvement. We are well-prepared to support you in fulfilling these goals, as well as anything that lies between, by offering customized components tailored to each unique situation. By focusing on a personalized strategy that aligns with your specific needs, we guarantee a seamless integration of technology that supports your organizational objectives, ultimately fostering a more efficient and productive work environment. This commitment to customization not only enhances operational efficiency but also positions your business for long-term success in an increasingly automated landscape.

The newly introduced Viva Wallet POS application is a free tool available for Android users that enables payment processing directly via smartphones without any need for cables, adapters, or specialized devices. It improves security measures by keeping your card details, such as the number, expiration date, and CVV, securely stored within your Viva Wallet Account Dashboard rather than on the physical card itself, thereby reducing the chances of exposing sensitive data if your card is lost or stolen. Moreover, if you misplace your card, you can quickly lock it through your online Viva Wallet Account, adding another layer of protection. Users can also effortlessly track their transactions in real-time through the Viva Account Dashboard, which is accessible on both desktop and mobile devices, ensuring a smooth payment management experience. This cutting-edge application is designed not only to streamline the payment process but also to place a strong emphasis on user security and convenience, making it an essential tool for modern transactions. With its user-friendly interface and robust functionality, it is set to revolutionize how payments are processed.

Easily monitor your receipts, oversee your expenses, and streamline tax filing with an economical app that integrates effortlessly into any expense management system, whether in a professional or personal setting. Users have the convenience of uploading receipt images and can choose to enter the details later or export 'Uncategorised Receipts' to their administrator via email, enabling them to input the necessary information while you are away. Receipt Catcher Evo is recognized as one of the most cost-effective receipt management solutions available on the market today. Packed with features, this app can be fully customized to suit your individual needs while offering a simple and intuitive user interface. Our goal is to enhance your financial management experience while safeguarding your data. Understanding that a single expense might involve multiple receipts, you can attach several images for each entry. Be sure to check out our latest video that offers a brief introduction to Receipt Catcher Evo and its features, and don’t forget to subscribe to our channel for updates on new content! Furthermore, we are dedicated to continually improving the app based on user suggestions to boost its efficiency and effectiveness. Users can look forward to regular updates that will enhance their overall experience with the app.

Teampay provides a distributed spending management platform that features a conversational interface designed to assist employees in navigating their requests while automatically enforcing the correct policies. The platform's automated workflows streamline the entire process, from initial requests to final reconciliation, ensuring data accuracy and minimizing frustrations during month-end closures. As a result, finance teams can trust their financial figures, enabling the organization to make informed decisions swiftly. Furthermore, Teampay empowers users to handle all varieties of purchases from any individual, ensuring a smooth experience that employees appreciate. With the assurance that all expenditures have been pre-approved and categorized, finance departments can operate with peace of mind. Additionally, Teampay offers seamless integration with popular accounting software such as QuickBooks Online and NetSuite, enhancing its utility and efficiency.

Neo revolutionizes your travel program's efficiency by bringing all travel management resources together in a single platform, allowing teams to easily access travel and expense policies while enabling travelers to conveniently book full trips and submit their expenses. With Neo™, experience an integrated approach to travel and expense management, where every step—from booking to reimbursement—takes place seamlessly in one central hub. This system encourages collaboration across finance, IT, and multiple departments within your organization, guaranteeing a unified understanding among all involved. As the only genuinely integrated solution available, Neo™ combines premier online booking features with outstanding expense management tools within a cohesive environment. The platform simplifies the creation, reconciliation, and reimbursement of expense reports, offering a mobile-friendly interface that empowers users to create expense reports anytime by capturing their receipts. Thanks to automation, expense reports can now be completed effortlessly by utilizing data from receipts, travel itineraries, and credit card transactions, significantly enhancing the overall efficiency of the process. By adopting Neo™, organizations can significantly enhance their travel management experience, ensuring that both travelers and management receive valuable insights and streamlined workflows, ultimately leading to a more productive and organized travel experience. In doing so, it paves the way for a future where travel management is not just efficient, but also fundamentally transformative for businesses.

Streebo, based in Houston, Texas, is a company that focuses on Artificial Intelligence and Digital Transformation, with additional offices and research centers situated in Europe and Asia. Renowned for its cutting-edge digital solutions, Streebo provides enterprise-centric, AI-enhanced chatbots and virtual assistants. The firm partners with leading technology companies, including IBM, Google, and Amazon, to create high-quality, intelligent solutions for its clients. Streebo's extensive range of pre-trained chatbots and virtual assistants caters to numerous enterprise functions, such as customer support, marketing, distribution, and employee assistance across various sectors. These sophisticated bots utilize advanced artificial intelligence from acclaimed natural language processing technologies, including IBM Watson, Google Dialog, and Amazon Lex, achieving an impressive accuracy rate of 99%. In addition, Streebo is committed to continually improving its services by integrating the latest advancements in AI, thereby enhancing its ability to meet the evolving needs of its diverse customer base. The company's dedication to innovation ensures it stays at the forefront of the rapidly changing digital landscape.

The processes of managing expenses, organizing receipts, tracking travel expenses, recording work hours, and processing invoices have reached unprecedented levels of simplicity, efficiency, and accessibility. By streamlining these tasks, you can save valuable time and financial resources. Our cutting-edge solutions not only result in significant time savings but also provide a transparent view of employee spending habits. With easy access tailored for all employees, they can quickly log expenses, travel reimbursements, mileage, and hours in mere moments. This advancement removes the burden of manual data entry and the frustration of lost receipts for finance departments, guaranteeing accurate documentation and trustworthy accounting practices. Management enjoys enhanced visibility into employee expenditures, lighter administrative workloads, and better oversight of budgets. To enrich this experience, we present two unique digital platforms: Acubiz One, our mobile app, and Acubiz EMS, our web-based solution, both crafted to facilitate financial tracking and management. Additionally, by adopting these tools, organizations can not only improve their financial operations but also foster a culture of accountability and transparency among employees. Ultimately, our solutions empower businesses to attain higher levels of efficiency and accuracy in their financial dealings.

Egencia distinguishes itself as a leading platform dedicated to corporate travel management, aiding companies in enhancing their travel strategies through advanced booking systems, expense monitoring, and support for travelers. Utilizing AI-driven insights along with a user-friendly interface, Egencia streamlines the business travel experience, fostering cost savings, efficient risk management, and increased traveler satisfaction. The platform offers an extensive network of global resources, partnering with more than 290 airlines and 650,000 lodging options, while also incorporating innovative features like New Distribution Capability (NDC). Renowned for its reliability among numerous businesses worldwide, Egencia guarantees a seamless travel journey that combines technological progress with outstanding customer service. Furthermore, its focus on improving traveler happiness and operational productivity positions it as an essential resource for organizations aiming to enhance their travel management strategies. By continuously evolving its services, Egencia remains at the forefront of corporate travel solutions.

As companies pursue global growth and adopt mobile workforces, they face escalating challenges in effectively overseeing their travel and expense management systems. Often these systems are managed manually or scattered among different departments, leading to complications and delays that hinder the organization's ability to maintain a clear budget overview, predict performance, or comply with financial strategies. Hawk-I addresses these challenges by providing an integrated platform that unifies the management of travel and expenses across the entire organization. This holistic approach allows businesses to exert better control over expenditures, ensure adherence to regulations, and streamline travel approval and reimbursement processes. By enabling automation within travel and expense management at an enterprise level, Hawk-I not only increases financial agility but also enhances employee satisfaction, resulting in more efficient operations. Additionally, the optimized procedures promote a culture of accountability and transparency, which is vital for fostering long-term organizational success. Such improvements in travel and expense management can significantly impact overall business performance and strategic planning.

Expense8 presents a user-friendly and efficient Travel and Expense Management system designed to cater to the specific requirements of your organization, allowing for smooth integration with your current business workflows. Operating on a Software as a Service (SaaS) framework, Expense8 minimizes expenses tied to software licenses, server maintenance, and data storage. By enhancing the oversight of corporate expenditures, Expense8 dramatically reduces the time needed for reconciliation through its accessible interface. Employees are led through a straightforward and uncomplicated process that does not necessitate any background knowledge in finance or tax laws. The Corporate Travel module empowers staff to effectively plan, arrange, and oversee travel expenses all from one platform. This all-encompassing solution merges pre-trip approvals, an Online Booking Tool, and Expense Management functionalities, thereby simplifying the travel coordination process and boosting productivity for your team. With Expense8 in place, your employees can concentrate more on their essential tasks while benefiting from a seamless travel experience. Ultimately, this system not only saves money but also enhances overall operational efficiency.

Waiting 4-6 weeks for travel expense reimbursements after an interview is entirely unacceptable! Such prolonged delays can lead to candidate dissatisfaction and frustration. With Reimbi, however, more than 90% of reimbursements are processed the same day they are approved. Candidates often find themselves uncertain about the status of their expense reports, and this lack of clarity can also affect your team. Reimbi addresses this concern by providing real-time updates via text or email for both candidates and your staff. Understanding the complexities faced by accounting and procurement departments, Reimbi helps keep candidate information from cluttering your vendor database. This ensures that candidate reimbursements are neatly separated from your overall spending reports. Typically, recruiting and accounting teams spend an average of 81 minutes managing a single expense report, but with Reimbi, that time can be cut down to under 5 minutes. This remarkable efficiency is just one of the many advantages of using Reimbi, which guarantees same-day reimbursement payouts for a streamlined process. By implementing Reimbi, not only can you improve the candidate experience, but you can also make your reimbursement workflows significantly more efficient and hassle-free. Ultimately, this leads to a more positive impression of your organization among prospective hires.