List of the Top 8 Free Print Estimating Software in 2026

MyQ is a smart document management and print control platform built for organizations that want efficiency without complexity. It helps businesses manage printing, scanning, and document workflows in a secure, cost-effective way, whether employees work in the office, remotely, or somewhere in between. The MyQ ecosystem includes MyQ X, a robust print management solution for centralized control, reporting, and security, and MyQ Roger, a cloud-first app that enables mobile scanning, sharing, and printing. Together, they streamline everyday document tasks while giving IT and business leaders clear insight into usage, costs, and performance. MyQ replaces manual, error-prone processes with automation and real-time data, reducing IT workload and improving user experience. Its flexible architecture supports mixed printer environments, scales with business growth, and evolves through regular updates. Founded in 2007, MyQ supports organizations worldwide in modernizing document workflows, improving security, and turning printing into a manageable, transparent business process.

Founded more than twenty years ago, PaperCut was driven by a fundamental question: How can we reduce the excessive waste paper generated from printers? Today, we proudly serve a community of over 115 million users across 200 nations, encompassing 75,000 organizations, all dedicated to fostering better environmental practices, one print job at a time. Our print management software empowers you to save both money and resources by providing a comprehensive overview and control over your printing activities. Since our launch, PaperCut has successfully conserved over 750 million sheets of paper, which is comparable to saving 80,000 trees. Additionally, our solutions simplify your everyday printing needs. They are designed for easy installation and use, regardless of your business size, printer types, or the variety of devices and operating systems your users may employ. With PaperCut, you can rest assured that everything will function seamlessly. Furthermore, our commitment to innovation ensures that we continue to provide cutting-edge solutions that adapt to the ever-evolving needs of our users.

Princity empowers users to swiftly evaluate the printing expenses and page counts for every printer within their client network. The platform autonomously generates reports that facilitate invoice creation for customers. By simply installing a lightweight application on one computer in the client’s network, you can efficiently manage all connected printers. The software smartly detects the printers present in the environment of the client. Operators have the flexibility to choose which devices will be monitored by the system, allowing for tailored management. This system consistently collects data from the devices and notifies the operator about low supplies and malfunctions, ensuring timely interventions. Additionally, it produces detailed reports that track printer performance, contributing to an uninterrupted printing process for the client. Thus, the proactive monitoring afforded by Princity not only enhances operational efficiency but also fosters better client satisfaction.

Print Shop Manager is specialized software for accounting and print estimation, tailored specifically for small to medium-sized printing businesses. This LAN-based solution enables users to swiftly produce quotes and establish various pricing tiers within identical templates, enhancing efficiency. Additionally, it supports the creation of templates for frequently requested jobs or sales items, streamlining the workflow further. With its user-friendly interface, Print Shop Manager aims to simplify the overall management of print shop operations.

All-in-One Web2Print serves as an all-inclusive web-to-print software designed for both B2B and B2C printing enterprises, streamlining order processing for customers while enabling extensive online product personalization options. Equipped with a powerful backend and a comprehensive print workflow, it opens up a multitude of integration opportunities with a variety of third-party MIS, ERP, and workflow systems. Furthermore, All-in-One Web2Print is offered through flexible licensing options, allowing for straightforward configuration, scalability, and customization to align with specific business needs and financial plans. Design’N’Buy stands out as a premier provider of web-to-print solutions, specializing in tailored offerings for the industry. Currently, over 800 printing companies in more than 60 countries utilize their web-to-print solutions to enhance their online presence and boost business growth. Renowned for delivering user-friendly and easily adoptable web-to-print solutions, Design'N'Buy also prides itself on providing exceptional customer support. Their offerings are adaptable to various client requirements and customizable to fit seamlessly into existing workflows, making them a favored option among expanding printing firms due to the ease of integration with other software solutions. The commitment to customer satisfaction ensures that clients receive not only a product but also the support necessary for successful implementation.

Printsum serves a worldwide audience, accommodating both metric and American measurement preferences, with its newest product reflecting contributions from countless printers across the globe. Our commitment to users is evident, as we allocate over 70 percent of our revenue back into research and development, which solidifies our position as frontrunners in the digital printing industry. The Printsum approach to digital printing stands out for its innovative use of pricing tables, which facilitate job evaluations while concentrating on the actual expenses incurred. While we can refer to a price list for customer charges, we also highlight the profit margins associated with each job, providing a comprehensive financial overview. Furthermore, we deliver accurate calculations of operating costs for digital presses, thereby removing ambiguity from financial forecasting. A vital feature of our offering is the ability to evaluate any job meticulously and suggest the most efficient press for the task, seamlessly transitioning between different presses and types to maximize operational efficiency. This meticulous attention to detail not only boosts productivity but also equips users with the knowledge needed to make strategic decisions regarding their printing operations, ultimately enhancing their overall effectiveness. In an ever-evolving market, Printsum remains dedicated to innovation and user satisfaction, setting new standards for excellence in digital printing.

O&K Print Watch is a comprehensive solution designed to enhance printing efficiency, meticulously track printer utilization, and implement an equitable chargeback system across the organization to ensure that all users contribute fairly. Here’s a brief overview of the O&K Print Watch – Printing Control System: Every print job is monitored and recorded on a print server or shared network printer. Users can save printed documents as PDF or image files. The system allows for the management of print job costs, color usage, duplex settings, and page counts, enabling administrators to restrict or pause printing as needed. Additionally, it provides designated printing stations. Printing quotas can be established for individual printers, user groups, or across the print server. The system effectively manages network printers and multi-function printer supplies. It also generates detailed reports covering a wide array of printing metrics. Furthermore, the web server feature grants users the ability to oversee their print server and access print history easily. Overall, O&K Print Watch offers unlimited support for various print clusters and printers, ensuring a robust printing management experience.

BlueCode presents a cutting-edge and budget-friendly software solution aimed at optimizing the management of printers and their print queues, featuring a universal driver along with the ability to apply diverse policies that improve the productivity of your printer fleet. Organizations aiming to refine their equipment can benefit from our consulting services, which are dedicated to pinpointing high-cost machinery and suggesting environmentally friendly, economical alternatives. In addition to printing capabilities, BlueCode offers functionalities for copying, scanning, and faxing, making it a holistic document management solution. The software package boasts multifunction printers that come equipped with BlueCode MFP Embedded software, ensuring seamless compatibility and integration. For users lacking BlueCode-compatible devices, we provide the BlueCode Tablet module, which facilitates print management directly from tablets and smartphones at no cost, and is designed to work with all prominent mobile devices. By opting for BlueCode, companies can greatly boost their operational efficiency while minimizing their ecological footprint, paving the way for a more sustainable future in their printing processes. Ultimately, this solution not only meets immediate printing needs but also supports long-term strategic goals focused on sustainability and cost efficiency.