List of the Top 25 PTO Tracking Software for Freelancers in 2025

Reduce costs, enhance clarity in your projects, and keep your budget in check with ease—thanks to user-friendly timesheets! ClickTime simplifies the process of managing and planning employee hours, enabling you to monitor time from any device, promptly authorize time entries, and utilize dashboards to manage budgets and distribute employee workload. Whether you’re predicting project costs or analyzing previous outcomes, ClickTime provides real-time insights into your operations. Instantly identify which projects are exceeding or falling short of their budgets, gain a clear understanding of team availability, expenses, and overall productivity, and effortlessly manage timesheet approvals, leave requests, and billable hours. This streamlined approach not only saves time but also empowers you to make informed decisions for future projects.

BambooHR is a highly regarded HR solution designed to assist expanding organizations in streamlining, consolidating, and linking their employee information in a single platform. This comprehensive tool serves as a central hub for managing data, recruiting new talent, processing payroll, and facilitating employee development. By utilizing BambooHR, companies can enhance their operational efficiency and improve workforce management.

Rippling simplifies human resources, payroll, IT, and expense management for companies operating on a global scale. With ease, you can oversee the complete employee lifecycle, encompassing everything from recruitment to benefits management and performance evaluations. It offers automation for HR processes, eases the approval workflow, and guarantees adherence to regulations. You can also control devices, manage software access, and monitor compliance, all from a single dashboard. With timely payroll processing, effective expense tracking, and adaptable financial policies, you can save time, lower expenses, and boost overall efficiency in your organization. Discover the advantages of integrated management solutions with Rippling and transform the way your business operates today.

ITCS-WebClock stands out as the premier solution for seamless and transparent attendance and time tracking. This online platform enables organizations and supervisors to monitor employee attendance and work hours from virtually any location. It features comprehensive reporting capabilities, automation functionalities, and tools for managing expenses, absences, and employee schedules, along with integrations for PEO and payroll systems. To enhance workplace safety, we offer touchless facial recognition time clock devices that can optionally check for mask usage and measure body temperature, providing alerts as per user-defined settings. These devices are designed with a sleek appearance, rapid verification capabilities, and the ability to accommodate a large number of users. Being cloud-based eliminates the need for local software installations, as all data is securely transmitted to the ITCS-WebClock Cloud. Combining the power of facial recognition time clocks with ITCS-WebClock's workforce management solutions gives businesses, regardless of their size, a competitive edge in today's fast-paced environment. This integration not only improves efficiency but also ensures a safer and more streamlined process for tracking employee attendance.

WhosOff simplifies the process of handling paperwork and tracking leave requests, ensuring that essential information is readily accessible to employees. Our mission is to deliver an exceptional employee holiday planner complemented by unparalleled support services. To date, WhosOff has documented over 23.4 million sick leave records, aiding organizations in monitoring absenteeism and minimizing sick days. The employee holiday tracker we offer serves as an effective tool for managing leave requests from staff. With its adaptable features, WhosOff allows businesses to monitor crucial meetings and additional out-of-office commitments. This platform provides a straightforward answer to the ongoing challenge of overseeing employee leave, regardless of whether you operate a small business or a large enterprise. Moreover, our holiday planner not only enhances leave management but also ensures that employee productivity remains unaffected during these periods.

HR Tracking Database Software™: The ultimate solution for HR database management! When it comes to HR software, nothing compares to the strength, security, and versatility of a tailor-made HR database management system. With your customized HR Database, you are equipped to oversee a wide range of functions: pre-employment criteria, compensation details, job positions and promotions, benefits administration, vacation and personal time off (PTO) tracking, training and educational records, skill sets, and experience levels, among other features. Experience unmatched power, exceptional performance, and incredible value—all your HR information consolidated in a single, efficient platform. This comprehensive approach not only streamlines processes but also enhances decision-making capabilities across your organization.

OnTheClock is a contemporary time tracking solution designed to assist business owners in maintaining compliance by monitoring employee work hours effectively. This cloud-based software simplifies the process by automatically recording and calculating the times employees clock in and out, generating precise time cards essential for payroll processing. By integrating OnTheClock with your payroll system, you can enhance the efficiency of your payroll operations. The platform allows for seamless sharing of time card information with your payroll provider or enables your accountant to access the time clock data through an email invitation, ensuring a streamlined workflow. Its user-friendly dashboard empowers administrators and business owners to oversee paid time off (PTO) management. Additionally, employees can submit requests for time off, which can then be approved or denied by the management. Furthermore, OnTheClock offers a variety of advanced features, including GPS tracking, scheduling capabilities, and tools for tracking job and product costs, making it a comprehensive solution for workforce management. With such a wide array of functionalities, OnTheClock not only simplifies time tracking but also enhances overall productivity within the business.

Our cloud-based time tracking system simplifies payroll reporting by automatically filling in necessary details. Employees have the flexibility to clock in from various devices, including mobile phones and desktops, ensuring a convenient experience. The process of logging work hours is straightforward for staff, and supervisors can effortlessly access and export time data. Additionally, employees can utilize their web browsers or dedicated apps for iOS, Android, and Google to check in. The platform allows management to monitor who is currently on the clock, track their GPS locations, and set restrictions on where employees can log their hours. We provide easy Excel data exports and seamless integration with popular payroll software such as QuickBooks, ADP, Paychex, and SurePayroll. Enhanced functionalities are included in our time clock solution, featuring PTO Accrual Tracking, Punch Rounding, Job Codes, QR code scanning, Automatic Breaks, and Single Sign-On (SSO) capabilities, making it an all-in-one solution for workforce management. With these comprehensive tools, businesses can streamline their payroll processes and enhance overall productivity.

Day Off App: Transforming Leave Management! With its intuitive design and live updates, Day Off streamlines the process of tracking leave and PTO, alleviating businesses from tedious paperwork while enhancing overall productivity. Users can benefit from precise leave balance calculations, comprehensive reporting, and insightful analytics that facilitate informed decision-making. The app's customizable features accommodate various leave policies, types, and multiple locations, ensuring it meets the specific requirements of your organization. Additionally, it allows for setting multiple approval levels for both individual employees and entire teams or departments. Accessible via both web and mobile platforms, Day Off guarantees effortless PTO tracking no matter where you are. The Day Off Leave Tracker is truly a revolutionary tool in leave management software, combining an easy interface with tailored features, real-time updates, and powerful analytics to elevate the leave tracking experience. By adopting the Day Off App, organizations can foster an environment of efficiency, transparency, and heightened employee satisfaction, leading to a more engaged workforce.

Deputy stands out as a highly regarded Workforce Management Solution that adapts to your company's growth. With just one click, you can effortlessly schedule employees, monitor PTO and leave, track Time & Attendance via a digital clock, export timesheets to payroll, oversee tasks, communicate with your team, and manage your workforce. Deputy seamlessly connects with leading POS and Payroll systems, ensuring comprehensive management and peace of mind. You can operate your business from virtually anywhere using the Deputy mobile applications available for both iOS and Android. Benefits include: - The ability to manage various businesses and locations with a single account - Elimination of redundant timesheet and schedule handling - Significant time savings on payroll processing and administrative duties - Assurance that your communications are acknowledged and confirmed - Monitoring progress and assigning tasks efficiently - Secure storage of your data - Access to complimentary product updates and enhancements - All you need is internet connectivity. With over 250,000 workplaces globally placing their trust in Deputy, it’s clear this solution is making a significant impact. Don’t miss out; start your free trial of Deputy today and experience the difference for yourself!

AttendanceBot stands out as a comprehensive application designed to handle time tracking, absence management, and vacation tracking while also facilitating employee shift scheduling. This app is particularly beneficial for remote teams, as it allows users to clock in and out effortlessly through simple messages, and it even provides the option to export timesheets directly from Slack, enabling users to monitor the time dedicated to various clients and projects and view this information visually on a dashboard. By sending direct messages to @attendancebot, such as 'PTO today' or 'Vacation from 3rd Nov to 21st Nov', users can submit their PTO requests and receive updates on their status, which can also be integrated into their calendars. Additionally, the tool allows for easy updates on travel and remote work statuses, making it a versatile choice for managing employee availability. Notably, AttendanceBot is free for workspaces that accommodate up to five users, making it an accessible option for small teams.

Absence io offers a variety of features aimed at streamlining the management of absences and vacation scheduling. Gone are the days of cumbersome written requests, as the platform's workflow management makes approval processes seamless. Users can now effortlessly request time off with just a click on available dates, while both HR and employees have access to a shared calendar that enhances visibility. This system effectively mitigates issues like overbooking or scheduling conflicts, while also simplifying the configuration of work schedules. Employees benefit significantly from the increased transparency, allowing them to align their vacation plans more effectively with their colleagues' absences. Moreover, the platform provides a well-organized vacation substitute system, enabling individuals to enjoy their time off without worry. Queries about remaining vacation days and public holidays are resolved instantly, as the system displays this information automatically, making the entire process more efficient and user-friendly. Overall, absence io transforms how organizations handle leave management, ensuring a smoother experience for everyone involved.

PurelyTracking emerges as the leading free Time & Attendance Software, featuring unique offerings like Time Clock, Time Sheet, Leave Management, Benefit Management, and payroll functionalities. This all-encompassing solution for both Web and Mobile is tailored to efficiently manage a company’s entire workforce. It proves to be the perfect Time & Attendance Software for small to midsize enterprises aiming to refine their employee record management, paid time off (PTO), shift scheduling, and Geo tracking through its Time Clock App, along with task management and payroll services. Companies are utilizing our cutting-edge web and mobile applications to boost productivity and efficiency for both employees and managers. As a SaaS offering, it tackles a variety of challenges encountered by management and staff. Experience a new approach to time tracking that maximizes efficiency with powerful time clock technology, remarkable configurability, and faster processing speeds. With intuitive solutions designed to ensure compliance, you'll discover that recording hours takes only seconds. Ultimately, PurelyTracking equips businesses to enhance their operational efficiency and optimize overall workforce management, paving the way for growth and success. Moreover, by simplifying the tracking process, organizations can focus more on strategic initiatives rather than administrative tasks.

PTO Exchange is a groundbreaking benefits platform that enables employees to transform their accumulated vacation hours into cash assets, which they can utilize for personal expenses or to support causes that resonate with them. This distinctive service provides organizations with a significant edge by addressing the varied needs of their workforce. The platform integrates smoothly with current systems, allowing employees to take control of their financial health. Unused PTO can be redirected towards critical expenses like Retirement Accounts, Student Loans, and Healthcare Costs including HSAs. Just imagine trading in some of your unspent PTO to finance your upcoming holiday—it's now possible. Moreover, employees have the option to contribute to over a million certified non-profit organizations, champion meaningful initiatives, or aid colleagues who may require assistance. This strategic model not only alleviates PTO balance sheet obligations but also bolsters talent acquisition and retention efforts. Essentially, it establishes a beneficial scenario for both HR and Finance departments, who will appreciate the advantages of enhanced PTO policies while concurrently reducing corporate liabilities. In addition, this initiative cultivates a more engaged and satisfied workforce, ultimately propelling organizational success while promoting a culture of generosity and support. By encouraging employees to be proactive with their benefits, companies can foster a more dynamic and motivated work environment.

PicnicHR provides a comprehensive solution for monitoring time-off requests from team members, allowing users to visualize their colleagues' upcoming absences and manage personal details effectively. Employees have the ability to submit vacation or leave requests, receiving timely notifications about their manager's decisions. Meanwhile, managers and supervisors can evaluate these leave requests and communicate their rationale behind approvals or denials. They also have access to their team's calendar, facilitating better resource allocation and awareness of forthcoming time-off. Additionally, the employee directory allows for browsing through all personnel within the organization, with the option to restrict visibility to managers only or open it to all staff. This platform enables the management of crucial employee information, including personal data and emergency contacts, ensuring a well-rounded approach to human resources. PicnicHR is a versatile HR tool that can adapt to organizations of any size; nevertheless, it is particularly beneficial for small to medium enterprises aiming for a streamlined and cost-effective method of managing their HR and time-off processes. With Picnic, managing your team becomes a simpler and more efficient task!

WorkEasy Software revolutionizes the way businesses handle time tracking, vacation organization, schedule management, and HR information, making these tasks seamless and efficient. By eliminating cumbersome barriers, you can prioritize the essential aspects of your work life. Even intricate regulations regarding clocking in, time tracking, and compensation are simplified, allowing for smooth management. Schedules can be created, shared, and adjusted swiftly, resulting in significant savings in both time and costs within minutes. The automated management of time-off not only maintains compliance but also reduces expenses while helping to reclaim lost hours. Additionally, the software facilitates the development of document templates, automatic field population, signature requests, and streamlined record-keeping. With WorkEasy Software's advanced time clocks, you can trust in their reliability, accuracy, and ease of use on every occasion. The sophisticated liveness detection technology safeguards against misuse and ensures precise clocking, regardless of the surroundings. Whether you're working in a tidy office or a more chaotic space, our smart card time clock effectively captures real-time data, giving you reassurance in any environment. This all-encompassing solution empowers organizations to enhance their workforce management effortlessly, leading to improved productivity and employee satisfaction. Ultimately, WorkEasy Software transforms the operational landscape, allowing you to achieve more with less effort.

Service Suite 360 offers seamless access to its applications on desktops, tablets, and mobile devices, all while being meticulously crafted to improve communication and deliver extensive information, which empowers service businesses to enhance time management and boost profitability. Clients enjoy the flexibility of online appointment scheduling at their convenience, whether it's day or night, using any device. The platform ensures users receive real-time updates about schedules, staff availability, and current projects, keeping everyone in the loop. Additionally, it provides robust data tracking features that can lead to marked enhancements in operational efficiency and effectiveness for businesses. Among its many features, the time card tool presents various viewing options tailored to specific payroll date ranges, applicable to both individual team members and the entire organization. Employees also benefit from easy access to their paid time off, holidays, commissions, and bonuses, all organized within designated time frames, promoting a clear and structured work atmosphere. With these capabilities, Service Suite 360 stands out as an essential resource that simplifies workflows while significantly improving the overall experience for both service providers and clients alike, ultimately driving success for businesses in the service industry.

Sesame HR is a cutting-edge cloud-based solution that streamlines the management of human resources by automating and refining various HR tasks for companies. This platform offers a wide range of features, including the ability to monitor employee hours, manage absences, integrate payroll functions, and organize essential documents. Designed to be intuitive, it allows organizations to effectively oversee employee records, evaluate performance, and comply with labor regulations. Additionally, Sesame HR includes self-service functionalities that enable employees to submit leave requests, track their hours, and access vital documents, thereby enhancing the efficiency of HR operations. By simplifying these processes, the platform plays a crucial role in boosting overall productivity within the organization, ensuring that both management and employees can focus on their core responsibilities. Ultimately, Sesame HR serves as a valuable tool for fostering a more organized and efficient workplace.

Easy Time Clock™ is a cloud-based system that offers a precise and economical solution for time and attendance management, enabling employees to clock in and out via computers, mobile devices, or biometric readers. Recognizing the significance of mobility in today’s evolving work environment, our user-friendly mobile app simplifies the process of tracking time effectively. Additionally, users have the option to establish accrual guidelines for various time-off categories, including vacation, sick leave, and personal time, allowing each employee to monitor their usage and remaining balances. The "Leave" feature within our PTO system facilitates accruals that activate after a specified number of hours worked, ensuring compliance with different state sick leave regulations. Employees can conveniently access the platform from any computer, tablet, or smartphone to clock in and out and review their time cards. Moreover, location restrictions can be applied for added security. To experience the functionality firsthand, try out our Interactive Demo to see how the clock-in process works for employees. This system not only streamlines time tracking but also enhances overall workplace efficiency.

HRMantra stands out as the most comprehensive HR and Payroll software available globally. It simplifies intricate HR processes from recruitment to retirement through an extensive array of ready-to-use functionalities. By using this software, organizations can save around 30 minutes for each employee daily, resulting in an impressive return on investment of over ten times. Furthermore, it guarantees complete project success, ensuring users can confidently streamline their HR operations. This remarkable efficiency makes HRMantra an indispensable tool for modern businesses seeking to enhance their workforce management.

Cloud-based HR and leave management software designed for small and medium enterprises streamlines workforce management and consolidates employee information. By utilizing automated tools, businesses can enhance efficiency and minimize repetitive tasks, incorporating features such as Slack chatbots and absence calendar integrations. The platform offers a suite of dynamic tools, including HR dashboards, real-time leave reporting, employee portals, and intuitive time-off request forms. Quick and effective customer support ensures a smooth transition from outdated systems or spreadsheets, making the software both simple to adopt and cost-effective. With the LeaveBoard HR App’s seamless integration with Slack, employees can conveniently book vacations and report sick leave directly from the app they already use daily. Accessing the time-off management system is as easy as typing the /lb command in Slack, allowing team members to submit their PTO requests efficiently. Managers receive prompt notifications for approvals, making the process swift and hassle-free, ultimately fostering a more productive team environment where everyone is aware of who is unavailable throughout the week. Additionally, this cohesive approach to leave management contributes to enhanced team collaboration and morale.

Our Leave Management Platform is available in both English and Spanish, setting us apart as one of the few providers that offer a Spanish version for managing PTO, vacation, and leave requests. Users can easily submit, monitor, and approve leave applications while also having the ability to form teams within their organization to oversee time-off schedules. Additionally, our platform allows seamless integration with Google and Outlook Calendars for checking team member availability. Approving requests can be done conveniently through email on a mobile device, ensuring swift communication. Our users benefit from a comprehensive dashboard and Excel reporting features, enhancing the overall management experience. Moreover, we pride ourselves on having a dedicated resource in South America to provide specialized support for our clients. This commitment to customer service ensures that our clients receive the assistance they need, tailored to their specific regional requirements.

Introducing OrgaNice, a Slack bot designed for effective employee management that keeps your teams organized, connected, and engaged—this tool brings robust HR functionalities right into your Slack workspace at a cost-effective price! With its Org Chart Builder, you can easily create and oversee your organization’s structure, providing a clear overview of each employee's roles and responsibilities, along with automated profile updates and simplified onboarding processes for newcomers. The bot also features a Birthday and Anniversary Celebration function that automates the acknowledgment of special occasions, sends timely reminders for upcoming celebrations, and allows for personalized messages through a variety of preloaded templates. In addition, the Time Off and Vacation Tracker streamlines absence management by handling requests for time off, vacations, and sick leaves, while ensuring notifications are sent out for all requests and approvals, complemented by a complete calendar for tracking time off. This comprehensive solution not only promotes a collaborative work atmosphere but also significantly boosts employee engagement through effortless communication and recognition of achievements. With OrgaNice, your organization can experience enhanced efficiency and a more connected team dynamic.

Keeping tabs on employee attendance and Paid Time Off (PTO) is essential for any organization! Turning a blind eye to PTO misuse is a common pitfall that many businesses encounter, potentially resulting in substantial financial setbacks. Each additional day taken off work can lead to hundreds of dollars in direct labor costs for your enterprise. When the task of overseeing and managing PTO is entrusted to managers, it frequently results in mistakes, inefficiencies, and can become a cumbersome responsibility that is often overlooked. You are probably already familiar with these issues, which is why you are seeking effective solutions. TrackStar Time Off Software presents a powerful and budget-friendly option for managing employee attendance and PTO. This software makes the PTO management process not only quick and efficient but also accurate. Being entirely web-based, it can be set up as either an in-house solution or hosted by Internal Systems, which means that all you need is a web browser to optimize your PTO management. Additionally, with its intuitive design, employees can effortlessly submit time-off requests while managers can approve them with ease, significantly enhancing the overall workflow. This seamless integration can lead to improved employee satisfaction and better resource allocation within your organization.

Tired of dealing with the slow and outdated HR systems of yesteryear? Discover a streamlined way to manage human resources through our outstanding collection of Slack bots! Perfectly suited for fast-growing startups and lively workplaces, our plugins can be installed and set up in less than 30 minutes without any need for engineering assistance. Wave goodbye to hidden fees and steep enterprise costs, and welcome cost-effective HR solutions. Since your team is already using Slack, why not keep everything in one place? Our tools enjoy an impressive 92% adoption rate within just a week, making us the leading Slack app for overseeing time off. This convenience simplifies tracking, requesting, approving, and analyzing employee PTO, especially for companies with unlimited PTO policies. Moreover, you can develop automated workflows in Slack to seamlessly transition new hires from their onboarding days to becoming integral team members. This feature allows for effortless task assignments based on employees' locations or departments, drastically minimizing manual efforts and boosting overall efficiency. With our cutting-edge solutions, managing HR has truly reached new heights of simplicity and effectiveness, paving the way for a more productive work environment.