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What is HeadMaster?

By utilizing ACSâ„¢ and HeadMasterâ„¢, churches are able to provide outstanding and tailored childcare services while simultaneously engaging parents, overseeing billing, and equipping staff to maintain a high standard of care. All necessary data is securely stored in the cloud and can only be accessed by authorized individuals, enabling effortless management from almost any location. HeadMaster is designed to be versatile, allowing for the input of multiple addresses, phone numbers, and details about family members, which is especially helpful for children who split their time between various residences. Vital health information concerning each child, such as immunization records, allergies, and emergency contacts, can be easily retrieved from a mobile device at any moment. To maintain compliance with staffing regulations throughout the day, the check-in feature in HeadMaster diligently tracks attendance and authorized pickups. Furthermore, you have the ability to create unlimited custom fields to keep track of important event dates, gather permission forms, and manage event-specific rosters with ease. This all-encompassing platform not only boosts operational efficiency but also fosters a caring atmosphere for both children and their families, ensuring that their needs are met effectively. Ultimately, the integration of these tools leads to a more organized and responsive childcare environment.

What is CareCircle?

CareCircle is an innovative daycare management platform aimed at simplifying enrollment and billing processes for childcare providers. It allows users to effortlessly set up programs, sessions, capacity regulations, and waitlists tailored to each facility, making it simple for parents to enroll their children online. The billing system supports a variety of options, including deposits, installments, autopay, invoices, refunds, and dispute resolution, ensuring that all payments are directed straight into the daycare's Stripe account. Parents enjoy a personalized portal that enables them to manage their children's information, contact details, enrollment status, and payment methods. Childcare providers can oversee an unlimited number of locations, programs, and staff members, leveraging features such as permission settings, audit trails, and email notifications for seamless communication. Moreover, CareCircle incorporates AI tools like Claude or ChatGPT, which help users set up programs, access family data, and verify availability efficiently. The platform is accessible at no cost for facilities with up to 20 children, while larger establishments pay a fee of $2 per child monthly, with no upfront setup charges or long-term commitments required. This all-encompassing solution not only alleviates administrative challenges but also significantly improves the experience for operators and families alike, fostering a more organized and responsive environment for childcare services. Ultimately, CareCircle aims to create a nurturing and well-managed space for children and parents.

Media

Media

Integrations Supported

EduTrak

Integrations Supported

ChatGPT
Claude
Model Context Protocol (MCP)
Stripe

API Availability

API Availability

Has API

Pricing Information

$131 per month

Pricing Information

$0/month
Free for up to 20 children. For 21–200 children, pricing is $2 per child per month, billed monthly based on the highest number enrolled during the month. More than 200 children: custom pricing. No setup fees or contracts. Payments go through the daycare’s own Stripe account; Stripe processing fees are separate.
Free Version

Supported Platforms

SaaS
Android
iPhone
iPad
Windows

Supported Platforms

SaaS

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Web-Based Support

Training Options

Webinars
Online Training
On-Site Training

Training Options

Documentation Hub

Company Facts

Organization Name

ACS Technologies

Date Founded

1978

Company Location

United States

Company Website

www.acstechnologies.com/acs/church-management-software/headmaster-childcare/

Company Facts

Organization Name

CareCircle

Company Location

United States

Company Website

www.carecirclehq.io

Categories and Features

Child Care

Billing & Invoicing
Calendar Management
Check-in / Check-out
Employee Management
Immunization Records
Lesson Plan Management
Mailing List Management
Menu Planning
Online Registration
Parent Portal
Payment Processing
Text Messaging
Volunteer Management
Wait List Management

School Accounting

Accounts Payable
Attendance Management
Billing & Invoicing
Class Loading
Fixed Asset Management
For Private Schools
Fund Accounting
General Ledger
K-12
Payroll Management

School Management

Financial Management
Higher Education
Independent / Private
K-12
Online Calendar
Online Payments
Parent / Student Portal
Reporting/Analytics

Categories and Features

Child Care

Not specified

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