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A Document Management System (DMS) serves as the definitive repository for all company documents, ensuring streamlined access and organization. It enables the consolidation of various types of records, including invoices, purchase orders, employee files, policy documents, and marketing materials. Today’s DMS solutions support a wide range of file formats, allowing users to store, view, search, and index PDFs, PNGs, JPEGs, MP4 videos, CAD drawings, and files from Microsoft Office. With EisenVault's advanced robotic process automation (RPA), the categorization of documents and the automation of workflows become significantly more efficient. Additionally, EisenVault's Document Management Software supports both cloud-based and on-premises deployment options, providing versatility for different business needs. Users can conveniently access the DMS through web browsers, Microsoft Outlook plugins, Google Chrome extensions for Gmail, offline sync capabilities, and dedicated mobile applications for Android and iOS. The cloud-centric solution utilizes Microsoft Azure and is designed with contemporary, open architectures, ensuring scalability and integration with existing systems. Moreover, the ease of access and the user-friendly interface enhance productivity across organizational teams.
API Availability
API Availability
Pricing Information
AED 59 per user/month
You pay per user per month. A user is anyone who signs in during the month. The price per user drops as your team grows: each band’s price applies only to the users inside that band. There are no per-document or per-page fees.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Pricing Information
Pricing not provided
Free Version
Free Trial Offered?
Supported Platforms
SaaS
Supported Platforms
SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Customer Service / Support
Web-Based Support
Customer Service / Support
Standard Support
Web-Based Support
Training Options
Documentation Hub
Online Training
Training Options
Documentation Hub
Webinars
Online Training
On-Site Training
Company Facts
Organization Name
Mindcat Technology Consultants FZE
Date Founded
2022
Company Location
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Company Website
mindcat.ai/apps/vault
Company Facts
Organization Name
Argali Knowledge Services
Date Founded
2015
Company Location
India
Company Website
www.eisenvault.com
Categories and Features
Document Management
Access Controls
Compliance Tracking
Document Capture
Document Indexing
Email Management
Full Text Search
Optical Character Recognition
Categories and Features
Document Management
Access Controls
Archiving & Retention
Collaboration Tools
Compliance Tracking
Document Archiving
Document Indexing
Document Retention
File Recovery
File Type Conversion
Forms Management
Full Text Search
Offline Access
Optical Character Recognition
Print Management
Version Control