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What is Office Vault?
Discover advanced document management that harnesses the power of artificial intelligence, bringing sophisticated technology to all at an affordable price! Emphasizing customization, a digital-first strategy, and total oversight, Office Vault is designed with your requirements in mind, functioning as a vital resource for everyday business activities. Proudly developed in South Africa, this groundbreaking solution merges over forty years of industry knowledge into a streamlined system that allows for efficient and cost-effective business management. Unveiling the future of automated data entry software, Office Vault employs AI to effortlessly extract information from a variety of documents, whether they are scanned, photographed, or exist as digital files. This represents a new era of OCR; driven by artificial intelligence and machine learning, Office Vault adapts and improves with each document it analyzes, ensuring efficient data extraction across diverse document types in numerous languages, significantly boosting productivity. With Office Vault, you can be confident that your document management will not only meet the demands of your business but also drive it confidently into the future, embracing innovation every step of the way. This solution is not just about efficiency; it’s about empowering your business to thrive in an ever-evolving digital landscape.
What is Mindcat Vault?
Mindcat Vault is a robust online document management system designed specifically for PROs, typing centers, brokerages, law firms, human resources departments, and other organizations managing client, property, or employee records in the UAE and Saudi Arabia. Users can efficiently scan or upload documents, assign customizable categories and access rights, and perform text searches on documents in both Arabic and English. The intuitive dashboard prominently displays upcoming expiration dates within a 90-day window and sends automatic email notifications to team members 30 days before any important deadline. Additionally, Vault offers features such as document linking with specific expiration dates, options for email sharing, a comprehensive history of document versions, annotated notes, activity logs for file management, checks for duplicate uploads, and capabilities for scanner-folder or mailbox intake, alongside complete data export options. This all-encompassing platform can be set up on local servers in the UAE or Saudi Arabia or integrated into a client's own cloud environment. While the primary interface is in English, partial Arabic translations are also available to meet the needs of a wider audience. Overall, Mindcat Vault not only enhances the efficiency of document management processes but also significantly improves accessibility and organization for users, making it an essential tool in today’s fast-paced business landscape.
Integrations Supported
API Availability
API Availability
Pricing Information
$799 per year
Free Version
Free Trial Offered?
Pricing Information
AED 59 per user/month
You pay per user per month. A user is anyone who signs in during the month. The price per user drops as your team grows: each band’s price applies only to the users inside that band. There are no per-document or per-page fees.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Band: AED | SAR | USD per month
1 to 5: 59 | 59 | 16.07
6 to 20: 39 | 39 | 10.62
21 to 50: 29 | 29 | 7.90
51 and up: 19 | 19 | 5.17
Worked example. An office with 15 users pays 5 × 59 + 10 × 39 = AED 685 a month (SAR 685, USD 186.52). With 40 users it is AED 1,460. With 100 it is AED 2,700. The shared option has a minimum of AED/SAR 449 a month, so a 3-person office pays 449.
Storage. 20 GB per user is included. Above that, AED/SAR 0.50 per GB a month.
How you run it changes the multiplier.
Shared: your own separate copy on our UAE servers: The user price above | AED/SAR 449 (USD 122.26)
Your own servers, hosted by us in the UAE or Saudi Arabia: User price × 2 | AED/SAR 4,399 (USD 1,197.82)
In your own cloud or servers, run by us: User price × 2, and you pay your cloud bill directly | AED/SAR 4,699 (USD 1,279.51)
Two ways to start. Up to 20 users on the shared plan, we set you up on a fixed quick-start package, with no scoping call. From 21 users, and at any size on your own servers or your own cloud, we set it up with you.
Quick start (we set it up): The shared plan, 1 to 20 users | AED/SAR 2,500 (USD 680.74), fixed | Your own copy on our UAE servers with your logo, our office template (labels and document types for trade licences, Emirates IDs, visas, tenancy contracts and title deeds, each with an expiry date), Arabic and English text reading, the expiry list on the dashboard and the reminder emails, your users added from our CSV template, recorded training and guides in Arabic and English, and ticket support. No call and no on-site visit. The go-live date is counted from the day your CSV arrives. We send the payment link within 24 hours.
Managed: The shared plan from 21 users, and every size on your own servers or your own cloud | Up to 5 users: AED/SAR 2,900 (USD 789.65). 6 to 20: AED/SAR 4,900 (USD 1,334.24). 21 to 50: AED/SAR 9,900 (USD 2,695.71). Above 50: from AED/SAR 19,900, scoped in writing. | One session with your office manager, then setup to a written plan. It covers your branding, Arabic text reading, your labels, document types and fields (expiry date, client, property or employee), the expiry list on the dashboard and the reminder emails, one scanner folder or mailbox, and training. From 6 users it also covers permissions per office or team, a second intake, Word, Excel and email files, and the Arabic screens your team uses. From 21 users it covers moving your existing shared drive in. Extra work is AED/SAR 900 an hour (USD 245.06), or 10 hours for AED/SAR 8,100.
Not in the user price. Scanning a paper archive, which we quote separately. Optional Microsoft text reading or an AI provider, if you ask for them, on your own account at cost. Annual prepay takes 15% off. Prices exclude 5% UAE VAT and 15% Saudi VAT.
Supported Platforms
SaaS
Android
iPhone
iPad
Windows
Supported Platforms
SaaS
Customer Service / Support
Standard Support
Web-Based Support
Customer Service / Support
Web-Based Support
Training Options
Online Training
Training Options
Documentation Hub
Online Training
Company Facts
Organization Name
Orange Dot Technology
Date Founded
2020
Company Location
South Africa
Company Website
www.officevault.co.za
Company Facts
Organization Name
Mindcat Technology Consultants FZE
Date Founded
2022
Company Location
F-15, Warba Center, Deira, Dubai, United Arab Emirates
Company Website
mindcat.ai/apps/vault
Categories and Features
Document Management
Compliance Tracking
Document Indexing
Optical Character Recognition
Version Control
Categories and Features
Document Management
Access Controls
Compliance Tracking
Document Capture
Document Indexing
Email Management
Full Text Search
Optical Character Recognition