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What is Prometheus Coach?

Prometheus delivers an all-encompassing web solution tailored for fitness coaching and studio management, serving personal trainers, online coaches, gyms, and fitness studios alike. This software empowers coaches to design intricate training programs and nutritional plans, manage client communications, annotate exercise videos, perform video consultations, and oversee financial matters such as invoicing and subscription management. Clients gain access to dedicated mobile applications for both iPhone and Android, enabling them to engage with their fitness plans, track workouts, monitor nutritional intake, share progress, and receive insightful feedback from their trainers. Furthermore, the Studio Light feature amplifies the system's capabilities by providing tools for member check-ins, class scheduling, booking management, waitlists, membership oversight, recurring billing, point-of-sale functions, shift planning, invoicing, and bookkeeping, all seamlessly integrated into one account. Subscription packages start at an affordable $19 per month for a maximum of five clients, with additional tiers available, while the Studio Light feature is priced at $79 monthly. Customers who choose to pay annually can take advantage of two complimentary months, and newcomers can benefit from a 14-day trial period that doesn’t necessitate a payment method. This innovative platform not only streamlines the intricacies of fitness coaching and studio administration but also fosters a better relationship between coaches and their clients, ultimately enhancing the overall fitness experience.

What is Optivation?

Optivation brings the five jobs agencies run every week into one workspace: forms, databases, pages, time tracking and invoicing. You run the whole client lifecycle in one system, working from the same data at every step, not across five separate tools. When a client fills in your intake form, their answers land straight in your database as a record. Each record opens into a full page, where the notes, files and sub-tasks for that client sit alongside a built-in timer. The hours you log there go onto an invoice generated from that same record, so the work and the billing stay in one place from first contact to payment. The same records show up however you need them: a table for scanning, a board for tracking progress, a calendar for deadlines. Clients can book time with you through a booking page in the same workspace, and pages can be shared with a client when they need to see where things are at. AI Advisor opens against any record and draws out a summary and the action items, so a long brief turns into a list you can work from. Optivation is made for independent consultants and small agency studios who bill hourly or on retainer. You can start on the free plan and move up when you need to. Solo is $19 a month. Studio is $49 a month and covers up to 3 seats, with each extra seat at $19 a month. Paid plans include a 30-day free trial, so you can set up a real client and run it end to end before you decide.

Media

No images available

Media

Integrations Supported

Razorpay
Revolut
Stripe
Wise
Xendit

Integrations Supported

Gmail
Microsoft SMTP Service
Notion

API Availability

API Availability

Pricing Information

$19/month
Coaching plans start at $19/month for up to 5 clients and rise by client count; annual payment gives 2 months free. Studio Light is $79/month or $790/year. A 14-day trial requires no payment card.
Free Trial Offered?

Pricing Information

$19/month
Optivation uses flat pricing — no per-seat cost for solo operators.

Forms Free — $0
Client intake and lead-capture forms. Up to 3 active forms and 50 submissions per month, viewed in-app and exported to CSV. Docs and community support.

Solo — $19/month ($190/year, two months free)
Everything needed to run client work from first task to paid invoice: Inbox, Pages, Databases, Contacts, time tracking, branded invoicing, Forms and Dashboards, AI Advisor and Assistant, full API and MCP access, and Gmail/Outlook integration. One seat, 1M AI tokens per month. Email support.

Studio — $49/month ($490/year, two months free)
Everything in Solo, plus team roles and permissions, real-time co-editing, team chat, access groups, a 7-year compliance-grade audit log, and 5M AI tokens shared across seats. Up to 3 seats included; additional seats are $19/seat per month. Priority email support.

Free trial: 30 days, no credit card required, with all Solo features unlocked. If you do not upgrade, the account moves to the Forms Free plan and your data is retained. Annual billing saves two months on Solo and Studio.
Free Version
Free Trial Offered?

Supported Platforms

SaaS
Android
iPhone

Supported Platforms

SaaS
Android
iPhone

Customer Service / Support

Not specified

Customer Service / Support

Web-Based Support

Training Options

Not specified

Training Options

Documentation Hub

Company Facts

Organization Name

Peakforce GmbH

Company Location

Switzerland

Company Website

prometheus.coach/

Company Facts

Organization Name

Optivation

Company Location

New Zealand

Company Website

www.optivation.io

Categories and Features

Gym Management

Not specified

Personal Trainer

Not specified

Categories and Features

Project Management

Agile Methodologies
Client Portal
Customizable Templates
Kanban Board
Milestone Tracking
Time & Expense Tracking

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