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What is Microsoft Outlook?

Effortlessly connect, organize, and achieve your tasks with a comprehensive suite that includes email, calendar, and contacts, all seamlessly unified in one platform. Elevate your productivity as you manage emails, schedules, tasks, and beyond from a singular interface designed for efficiency. The integration with Office allows for easy file sharing directly from OneDrive, while providing access to your contacts and viewing LinkedIn profiles without any complications. Schedule conference rooms and handle meeting RSVPs directly through your calendar, ensuring a more streamlined experience. Collaborate efficiently by sharing calendars, which helps you coordinate plans and effortlessly check your colleagues' availability. You can enjoy reassurance with the strong security protocols that are trusted by many major organizations worldwide. Outlook continuously works to protect your sensitive data while ensuring that your workflow remains unhindered. It intuitively anticipates your needs by automatically incorporating travel plans and bill payments into your calendar, alongside intelligent reminders that keep you organized. Moreover, the efficient search functionality makes retrieving the information you require quick and straightforward, further enhancing the smoothness of your workday. This all-in-one solution not only simplifies your tasks but also empowers you to focus more on your goals.

Pricing

Free Version:
Free Version available.

Integrations

Offers API?:
Yes, Microsoft Outlook provides an API

Screenshots and Video

Microsoft Outlook

Microsoft Outlook

Company Facts

Company Name:
Microsoft
Date Founded:
1975
Company Location:
United States
Company Website:
products.office.com/en-ww/outlook/email-and-calendar-software-microsoft-outlook

Product Details

Deployment
SaaS
Windows
Mac
iPhone
iPad
Android
Training Options
Documentation Hub
Support
Web-Based Support

Product Details

Target Company Sizes
Individual
1-10
11-50
51-200
201-500
501-1000
1001-5000
5001-10000
10001+
Target Organization Types
Mid Size Business
Small Business
Enterprise
Freelance
Nonprofit
Government
Startup
Supported Languages
English

Microsoft Outlook Categories and Features

Remote Work Software

Collaboration
Credential Management
Electronic Signature
Employee Monitoring
Live Chat
Meeting Management
Project Management
Remote Access
Remote Support
Screen Sharing
Softphone
Task Management
Time Zone Tracking
Video Chat
Web Conferencing

Email Management Software

Data Recovery
Email Archiving
Email Monitoring
Queue Manager
Response Management
Routing
Shared Inboxes
Signature Management
Spam Blocker
Whitelisting / Blacklisting

Contact Management Software

Activity Management
Appointment Management
Contact Database
Contact History
Contact Import/Export
Customer Pipeline
Email Marketing
Group Management
Interaction Tracking
Lead Management
Prospecting Tools
Sales Pipeline Management
Search / Filter
Segmentation
Shared Contacts
Social Media Integration

Calendar Software

Calendar Sync
Collaboration Tools
Multi-Device Support
Reminders
Room Booking
Scheduling
Task Manaagement
  • Reviewer Name: Gage A.
    Position: Customer Care Coordinator
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Outlook is my favorite email service!

    Date: Jun 18 2021
    Summary

    Microsoft Outlook is an amazing service. The connectivity within 365 and outlook is so intuitive and just simply ingenuous.

    Positive

    This email service is by far the most responsive, quick, and intuitively designed service I have used. Microsoft keep up the good work. I cannot wait for Windows 11!

    Negative

    What's great is I have no issues with this service. Amazing work Microsoft!

    Read More...
  • Reviewer Name: Subhan A.
    Position: React Developer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The best business email client.

    Date: Nov 28 2021
    Summary

    Overall, Microsoft Outlook is the best business email client application that work seamlessly in every device. Being a web based application, it does not take up a lot of system memory and works smoothly in every use.

    Positive

    - The user interface of the application is clean and feels modern.
    - It works efficiently and loads the email faster than any other mail client.
    - It has some unique features like built in spell checker that comes very handy when writing long emails.

    Negative

    - It does not integrate well with other applications, including Microsoft applications.
    - It can be difficult to use initially.

    Read More...
  • Reviewer Name: Sukrit S.
    Position: Systems Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Must needed for official mails

    Date: Jun 17 2021
    Summary

    Best mailing application I've come across. It provides us all the required features for composing efficient mail as well as categorizing mails.

    Positive

    1. One of the most useful features of Outlook is that we can create different folders in inbox main folder, and create rules for them, it helps us in sorting out mails,
    2. Other useful feature is Focused Inbox and Others Inbox, non-actionable mails can be sent to Others folder such as monitoring mails etc.,
    3. Easy to set confidentiality of a mail,
    4. We can assign different priorities to the mail and and flag mails also,
    5. Other important feature is Reminders (Calendar), it gives notification of an event before 15 mins. and at the scheduled time,
    6. We can add several add-ons (both Microsoft's and our internal organizational),
    7. We can compose mail just like we edit any document, much easier to compose mail than other competitors.

    Negative

    No major Cons as of now.
    Sometimes Outlook gets hanged when it has to load several mails, if this gets fixed, it will be more faster to use.

    Read More...
  • Reviewer Name: Abdullah R.
    Position: Office Coordinator
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Microsoft Outlook review

    Date: Dec 24 2020
    Summary

    Overall it is the best email manager and organizer across the multiple email services in the industry. Highly recommended for business and students email accounts.

    Positive

    Microsoft Outlook is best tool for managing and operating business and school email services with many extra perks to offer. It has built in contacts and calendar manager and can be link with other Microsoft services for smooth operations across the applications.

    Negative

    Outlook sometimes take little more time in updating emails from the server.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Software Developer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Essential Email Client for Work

    Date: Jul 22 2020
    Summary

    I have been using Microsoft Outlook for over 5 years now and it works great. It has a modern interface with a clear view of each email without the need to open them and provides a ton of other features & integrations which make it highly recommended.

    Positive

    Great interface
    Ease of use & accessibility
    Available on desktop, mobile & web browser
    Part of O365 suite - great integration with other apps
    Great calendar - for scheduling meetings & events
    Folders with rules for organizing mailbox

    Negative

    I don't find any cons with it, it works well in daily usage and meets all my expectations.

    Read More...
  • Reviewer Name: Shreyas P.
    Position: Intern
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great email manager

    Date: Nov 21 2020
    Summary

    It has been here for a long time and developed a long way over time, it might not be the best but still relatively equal to its counter parts.

    Positive

    Comes pre installed or bundled in Windows/Microsoft 365.
    Integrates with other Microsoft apps easily.
    Available cross platform for most leading platforms.
    Free to use.

    Negative

    Some of the Microsoft integrations don't interact properly as intended like the calendar doesn't sync.

    Read More...
  • Reviewer Name: David M.
    Position: CIO
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The best email and communication product available to businesses

    Date: May 14 2020
    Summary

    A quality offering that's been around for a very long time and has consistently gotten better with each new release. Easy to use interface, huge user base, strong integrations make this a clear and easy choice.

    Positive

    Simple to use with a consistent interface for years. Ubiquitous software that doesn't require training for new hires. Extensive integrations by third-parties. Cached mode greatly improves performance when using Office 365 for Exchange online.

    Negative

    Integrations still rely on com add-ins too much which can conflict with each other. Can be memory intensive at times but a reboot generally resolves that issue. OST files still don't work well for very large mailboxes.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Strategic Account Specialist
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Robust Email Service of this era

    Date: Nov 28 2020
    Summary

    It has been perfectly easy and effective to send, and receive notifications in form of encrypted messages (emails).

    Positive

    Microsoft Outlook is a great tool that allows me to send and receive emails.
    The way Microsoft Outlook filters spam emails is another thing that I like.

    Negative

    Truth be told, I haven't experienced drawbacks for over four years now with MS Outlook.

    Read More...
  • Reviewer Name: Helen N.
    Position: Junior Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best for Email management

    Date: Nov 05 2020
    Summary

    Microsoft Outlook is undoubtedly best and widely used email client service, specially in corporate and education sector and it has every function in it for common and corporate use like email organization, calendar, to-do list, and contacts etc.

    Positive

    Microsoft Outlook is the best corporate email management client and it has always been my go to service for organizing emails and scheduling calendars and meetings. The configuration of email client is very simple and easy with attractive user interface.

    Negative

    Microsoft Outlook is perfect for email services and I never found any cons in it.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Service Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 20,000 or More
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best Email Client for Workplace

    Date: Aug 24 2020
    Summary

    Microsoft Outlook is the first thing I check when i start my workday. It is an essential part of office routine and is more than just a mailbox. It serves as a scheduling assistant, reminder and more. Overall it is a delight to use and highly recommended.

    Positive

    Microsoft Outlook is hands down the best mailbox and email client for any workplace. It is feature packed and available via a sleep desktop app or web browser thanks to Office 365. It even provides a polished mobile app for usage when not available on desktop. The seamless integration with Contacts, Calendar and other Office apps makes for a great experience.

    Negative

    I don't find any negative point worth a mention, however it would be interesting to see visual changes to the now old looking interface.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Teacher Assistant
    Has used product for: 2+ Years
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Not my favorite, but reliable

    Date: Nov 10 2020
    Summary

    My first email account was actually an Outlook account years and years ago when my family got our first computer. I stayed with Outlook for a few years, then forgot about it for well over a decade. I started using it again for college, as my university switched to it over Gmail and then through work. It's still not a service I prefer, but for business and school, it works well and I'd rather keep my work email completely separate from personal stuff anyway. I'd recommend it for work mostly, and largely because of the app integration with other Microsoft software.

    Positive

    Outlook has been around forever, and it's still a very reliable email service. Naturally, it integrates with other Microsoft apps easily. Over the years, Microsoft has gradually updated the looks and smoothness of Outlook to keep up with the times and definitely doesn't feel "dated" like some other older programs do.

    Negative

    I suppose one con would be that you're in Microsoft's bubble. It's not as private as some other options out there like Protonmail or Tutanota, but I doubt anyone is getting an Outlook account for privacy.

    Read More...
  • Reviewer Name: Ramesh S.
    Position: Senior Technical Support
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    All in one office management

    Updated: Jul 02 2020
    Summary

    Microsoft Outlook is all in one office management. We use Outlook with Slack integration. It helps us to create and check any event right from the Slack app. It gives us a sweet reminder for an upcoming event and allows us to join a meeting directly from the calendar event. Very convenient to send and categorize emails.

    Positive

    #1- Microsoft Outlook organize email, calendar and flies. To makes office work easy.
    #2- Microsoft Outlook can be integrated with the Slack app.
    #3- Calander can add events and reminders from upcoming events.
    #4- It categorizes emails as per priorities.

    Negative

    #1- Nothing to dislike about Microsoft Outlook. We are happy using with Slack app.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Tenant Coordinator
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best email for the office

    Date: Nov 19 2020
    Summary

    Perfect for work, school, and personal this email software makes it easy to share, document, and communicate freely and effortlessly amongst coworkers and peers. Easy to use, simplistic, and modern, Outlook is a necessity.

    Positive

    Easy to use and communicate on a cooperate level. Sharing contacts and forwarding emails & attachments are made easy and effortlessly. Anyone can learn it and it is a necessity in every office setting. The app is also great for on-the-go access.

    Negative

    There is nothing that I dislike, as this is the best email software there is for offices around the world.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Director of Sales
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Microsoft Outlook Review

    Date: Nov 06 2020
    Summary

    Every person ought to have Microsoft Outlook, it has worked perfectly well for me since i use it to send email texts and files.

    Positive

    Microsoft services are the best in the market, that's why i implemented Microsoft Outlook.
    I like that it allows me to send and receive emails instantly.

    Negative

    I have never encountered any problem while utilizing Microsoft Outlook.

    Read More...
  • Reviewer Name: Maryam K.
    Position: E-Learning Instructor
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best application for official email communication

    Date: Oct 02 2020
    Summary

    As already said Microsoft Outlook is most used and praised email setup across the globe and it has everything in it to get the best business communication experience.

    Positive

    Microsoft Outlook is the best official email communication application and widely used in the world. We can setup and integrate any of our email client with the outlook and can enjoy easy and well managed tool of Microsoft outlook experience. Several addons in the setup are already available to assist the users for much better experience like managing our calendars, scheduling meetings and to-do lists.

    Negative

    Microsoft Outlook is a fast and most reliable email client and doesn't have any cons in it.

    Read More...
  • Reviewer Name: Betty C.
    Position: Teacher
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Outlook is wonderful email manager

    Date: Nov 12 2020
    Summary

    Overall Outlook manages whole work email communications and calendars perfectly well. It is very easy to find email address of any person within the organization, as Outlook synchronizes complete contact list of workplace very efficiently.

    Positive

    Microsoft Outlook is wonderful application from Microsoft's great library to efficiently access your work or personal emails and related communications. Outlook servers are very strong and email delivery and reception with heavy attachments are super fast.

    Negative

    It is a great email manager without any issues and everything is perfect.

    Read More...
  • Reviewer Name: Jenny P.
    Position: Teacher
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Good for email communications

    Date: Nov 06 2020
    Summary

    Microsoft Outlook has very easy setup and we can configure this wonderful email application on any of our device within few minutes without any problem.

    Positive

    Microsoft Outlook solves all the problems related to business and personal email communications. It has built-in calendar, contacts and to-do list and many many useful tools in the application.

    Negative

    The feature of recall this message doesn't work properly sometimes and messages are not recalled as per desire.

    Read More...
  • Reviewer Name: Laurie O.
    Position: Teacher
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Good for organizing business email

    Date: Sep 30 2020
    Summary

    Microsoft Outlook provides smooth experience for organizing and configuring our email clients. Overall it is the best email service in the related market.

    Positive

    Microsoft Outlook is a comprehensive and technically sound application for organizing our business email accounts. Outlook provides a very secure experience for your emails and day to day communications. The best thing in outlook is that it provides many things at a single platform including email services, to do list, calendars, contacts and tasks etc.

    Negative

    The services provided for email and it's components, for which this tool is made for are well organized and fully featured and don't see any cons in this regard.

    Read More...
  • Reviewer Name: Zayna A.
    Position: System Engineer
    Has used product for: 2+ Years
    Uses the product: Daily
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The best email client

    Date: Nov 02 2020
    Summary

    Microsoft outlook has every solution in its email client and has best functions to make it standout overall. Calendar and to do list are also additional available functions in Microsoft outlook, which provides a great help for remembering managing tasks.

    Positive

    Microsoft outlook is the best email client in the world with availability of numerous useful features. Outlook has strong search function in email and we can find any old email within seconds.

    Negative

    It has a complete and wonderful solution for emails and I didn't find any con in Microsoft Outlook.

    Read More...
  • Reviewer Name: Robert S.
    Position: Assistant Principal
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Outlook

    Date: Nov 18 2020
    Summary

    I would highly recommend outlook to any team looking for immediate results. Our efficiency and ability to navigate complex objectives both increased considerably!

    Positive

    I like the one stop shop feature of outlook where mail, calendars, alerts, and scheduling features are available all at once.

    Negative

    I didn't like how long it took my team to become familiar with the operations of outlook. Training was outstanding and the support met my needs.

    Read More...