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What is WorkOtter?

In 2022, WorkOtter emerged as the top-rated and fastest-growing cloud project management tool for teams of 10 or more. This user-friendly platform is designed for Product, Engineering, IT, and Innovation PMOs looking to transition from spreadsheets to a straightforward SaaS solution for managing projects, resources, and portfolios, all enhanced by dynamic animated dashboards. It seamlessly integrates with popular tools like JIRA, MS Project, and Office 365, offering full two-way synchronization. Key features include managing Ideas, Projects through Gantt and Kanban views, RAID Logs, Portfolios with "What-If" scenarios, as well as tools for Time tracking, Capacity Planning, and Financial management. Additionally, WorkOtter allows teams to collaborate more effectively and make informed decisions based on real-time data insights.

Pricing

Price Starts At:
$10.00/month/user
Price Overview:
Time/Status - $10 per user per month
Team - $20 per user per month
Manager - $35 per user per month
Free Trial Offered?:
Yes

Integrations

Offers API?:
Yes, WorkOtter provides an API

Screenshots and Video

Company Facts

Company Name:
WorkOtter
Date Founded:
2019
Company Location:
United States
Company Website:
www.workotter.com
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Product Details

Deployment
SaaS
iPhone
iPad
Android
Training Options
Documentation Hub
Online Training
Webinars
On-Site Training
Video Library
Support
Standard Support
Web-Based Support

Product Details

Target Company Sizes
11-50
51-200
201-500
Target Organization Types
Mid Size Business
Small Business
Enterprise
Nonprofit
Government
Startup
Supported Languages
English

WorkOtter Categories and Features

Scheduling Software

Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Management
Class Scheduling
Employee Scheduling
Facility Scheduling
Group Scheduling
Interview Scheduling
Meeting Room Booking
Multi-Location
Online Scheduling
Payment Processing
Real-time Scheduling
Reservations
Resource Scheduling
Room Booking Management

Resource Management Software

Capacity Management
Data Visualization
Demand Forecasting
Drag & Drop
Employee Scheduling
Filtered Search
Resource Allocation
Skills Tracking
Utilization Management

Project Portfolio Management Software

Budget Management
Collaboration
Dashboard
Issue Management
Milestone Tracking
Portfolio Management
Project Planning
Requirements Management
Resource Management
Status Tracking
Task Management
Time & Expense Tracking

Project Management Software

Agile Methodologies
Budget Management
Client Portal
Collaboration Tools
Cost-to-Completion Tracking
Customizable Templates
Gantt Charts
Idea Management
Kanban Board
Milestone Tracking
Portfolio Management
Resource Management
Time & Expense Tracking
Traditional Methodologies

IT Project Management Software

Bug Tracking
Issue Management
Milestone Tracking
Percent-Complete Tracking
Portfolio Management
Prioritization
Product Roadmapping
Requirements Management
Resource Management
Status Tracking
Supports Agile
Supports Scrum
Task Management
Testing / QA Management
Time & Expense Tracking

Engineering Software

2D Drawing
3D Modeling
Chemical Engineering
Civil Engineering
Collaboration
Design Analysis
Design Export
Document Management
Electrical Engineering
Mechanical Engineering
Mechatronics
Presentation Tools
Structural Engineering

Dashboard Software

Annotations
Data Source Integrations
Functions / Calculations
Interactive
KPIs
OLAP
Private Dashboards
Public Dashboards
Scorecards
Themes
Visual Analytics
Widgets
  • Reviewer Name: Marina C.
    Position: Office Assistant/tech advisor
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Loving this!

    Date: May 29 2023
    Summary

    Overall I am enjoying the experience. Something that I count as really important is the ability to customize things so that it can be personalized. This makes that really easy. I also like to slowly incorporate newer software and systems, so the integration with Microsoft Projects made this perfect. Everything else is really just a bonus feature to me.

    Positive

    The drag-and-drop features make customization super easy. Everyone can set it up in ways that suit their own style, too. I have gotten a lot of use out of the mobile views as well. We've been able to track time and log work that's been completed so much more easily, and changing schedules in real time has never been so seamless. Another feature I have thoroughly enjoyed is the ability to create comments that mention another user, which is then sent to their email, and they can reply to it through the email directly. I believe we even want to try and find a way to work this into communications with our contractors and applicants. Oh, and the 2-way integration with Microsoft Project has made transitioning much easier for some of our staff, since that's what we previously used.

    Negative

    Since it was a somewhat new software, we have taken quite a bit of time trying to figure out how to do some of the things we needed to do. The support has been very helpful, but for some of us it's just not so easy to pick up for the first-time use.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Project Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Over The Moon about WorkOtter

    Date: Apr 17 2023
    Summary

    The company has saved manpower hours, been more organized and efficient since implementing WorkOtter into our lives. We have been able to stay on top of scheduling, time lines and improved team collaboration.
    My reports stand out so much more with the additional, and fun, graphic applications through the Gantt charts.
    My team and I would not trade this program in for any other that we know of.
    I HIGHLY recommend this program for all possible reasons.

    Positive

    Everything. This program has changed my work life in so many positive ways.
    I have more time to handle other non PM related tasks.
    WorkOtter has absolutely every tool you possibly need all in one. There are no other needed in house programs when it comes to team communication, resource management, timelines, scheduling, projections, etc.
    I can't get enough of the Gantt charts and the animation feature.

    Negative

    I can not say there is any feature that I do not like.
    I wish I had this program years ago when I started PM.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Project Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 10,000 - 19,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    One place to solve multiple challenges

    Date: Apr 23 2023
    Summary

    WorkOtter is easy and fun to use; it did not require heavy onboarding, and most of the features are very intuitive. It feels like the tool has been created by real PM practitioners and the pain points I struggled before with are resolved already.

    Positive

    1) Planning - as I do both in my current organization (projects, and planning in one of the company's departments)
    2) Adaptable Gantt solution - timeline can be moved in just few clicks
    3) Charts and other templates - absolutely LOVE them, and management is very impressed

    Negative

    Promotion of the tool - I did not know about this software before, but strongly believe it is a solid competitor for large market players.

    Read More...
  • Reviewer Name: Salisa C.
    Position: Project Planner
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Automation and features that make working fun again

    Date: May 04 2023
    Summary

    Happy with our decision to switch this platform, it feels effortless to be efficient with the variety of features available.

    Positive

    If you want your efficiency to. increase 10 fold WorkOtter has some incredibly useful features that make project management a breeze.

    Negative

    Some small things I had to wrap my head around but the support team were very attentive to my needs.

    Read More...
  • Reviewer Name: Taylor R.
    Position: Director of Account Operations
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Helps me easily manage all of my projects!

    Date: Jun 05 2023
    Summary

    The overall experience of using WorkOtter has been nothing short of exceptional. From the moment I started using it, I was greeted with a seamless and intuitive interface that made project management a breeze. Plus, it's got all the features you could ever need. This project management software has completely transformed the way I work. I was feeling overwhelmed with juggling multiple projects and struggling to keep everyone on the same page. But then I found this gem, and let me tell you, it's been a game-changer for me. If you want to boost your productivity and nail those projects, give this software a shot!

    Positive

    This project management software is a total game-changer. I really love how simple the tool really is to use. The interface is clean, intuitive, and a pleasure to navigate. WorkOtter's seamless integration with other tools streamlines my workflow and keeps everything in sync. From effortlessly managing tasks and deadlines to fostering seamless collaboration among team members, WorkOtter has exceeded my expectations. But what really impressed me was the customer support. They were there whenever I needed assistance, providing prompt and friendly help. WorkOtter has truly become my go-to project management companion, making my work life so much easier. I highly recommend it.

    Negative

    Let me start by saying that WorkOtter is absolutely fantastic! I can't help but be impressed by this project management software. I genuinely struggled to find any faults with this platform because it excels in every aspect. WorkOtter has everything you need to keep your projects on track. WorkOtter has exceeded my expectations, leaving me with no complaints whatsoever.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Project Lead
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Custom Dashboards!!!!!

    Date: Apr 14 2023
    Summary

    Friendly interface, comprehensive features, and robust reporting capabilities. Be ready to train the new Guy. but other then that I love it.

    Positive

    WorkOtter streamlines project management processes for businesses.
    The software offers a variety of features including project planning, resource management, budget tracking, and reporting.
    WorkOtter enables team collaboration, which fosters communication and delegation of tasks.
    The software seamlessly integrates with other popular tools including Jira, SharePoint, and Salesforce.
    WorkOtter's high level of customization enables users to tailor the software to their specific business needs.

    Negative

    WorkOtter can be challenging for new users to learn. The software has a wide range of features and functionalities, which can be overwhelming for those who are not familiar with project management software.

    Read More...
  • Reviewer Name: Usama N.
    Position: Project Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    WorkOtter is a perfect all-in-one Project Management software

    Date: Apr 17 2023
    Summary

    My overall experience has been great with WorkOtter. The software has definitely helped me improve my productivity and simplify my projects and reports.

    Positive

    I liked the overall User Interface of the software. It was very easy to get used to and navigate.
    Gantt charts were easily editable and I could change scheduling by simple drag and drop function without needing to worry about reformatting the whole chart.
    I could easily import my data from Excel and MS Projects
    Dashboards are fun to use and we can maximise their function by using interactive data animation templates.

    Negative

    I have liked the product so far and there aren't any cons I can think of at the moment.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Reprocessing Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    WorkOtter is super fun and easy to use!

    Date: Apr 13 2023
    Summary

    I would absolutely recommend WorkOtter to project managers, analysts, department managers, or anyone looking for a new, cutting edge project management tool. It's very user friendly and interactive!

    Positive

    It has a lot of great features, but what stands out the most is the reports and dashboards. They are interactive and super fun to use.

    Negative

    I haven't come across and cons yet at this point.

    Read More...
  • Reviewer Name: Hassan L.
    Position: Accounts Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Effortless!

    Updated: Jun 06 2023
    Summary

    My experience with WorkOtter has been great incredible as an Accounts Manager and member of a Marketing project management team. Right from the start, their sales staff demonstrated exceptional knowledge without any hint of pushiness, so it ended up being a seamless implementation process setting things up with the software. I must also commend the remarkable support team, who promptly addressed all our queries and played a pivotal role in helping us kick-start our journey with WorkOtter.

    Positive

    What I liked most about this software was the ease of building and configuring dashboards. It's not easy to overlook sometimes with PM softwares, but WorkOtter's dashboard features allow me to create a personalized workspace tailored to my project management needs.

    The resource management and capacity planning features were incredibly useful in allocating and tracking resources, and that really does help when it comes to efficient project execution.

    The ability to sync with Microsoft Excel and integrate with other systems through open APIs streamlined my workflows and enhanced collaboration with seamless data exchange. So it's pretty much a bit of many things that I'm coming to like about the software.

    Negative

    No issues at present. There's a bit of a learning curve needed to maximize the entire software's utility but that's applicable to pretty much any software. It's been pretty intuitive to use so far, however, so everything seems to be working fine.

    Read More...
  • Reviewer Name: Charlotte M.
    Position: Project Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    WorkOtter is a lifesaver!

    Date: May 04 2023
    Summary

    I'm over the moon with this software. I'm so happy to have it at my dispense and never looking back. Time saving, efficient, super customer support!

    Positive

    WorkOtter is truly fantastic, it's saved me so much time as they have truly thought of everything for you. It's simple to use and get started with. I love it's dashboards and how data syncs so seamlessly. You can also upload and sync files and storage is unlimited - absolutely brilliant.

    Negative

    None whatsoever, it's perfectly adaptable around everything I'm doing.

    Read More...
  • Reviewer Name: Summer H.
    Position: Project Planner
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Customizable, efficient and the ultimate productivity software

    Date: May 09 2023
    Summary

    Reliable, efficient and it made projects fun and easy to plan and adjust if any dependencies had delays.

    Positive

    If you're a project manager in need of software that has all the tools a professional requires to plan large or small scale projects WorkOtter is intuitive and easy to use.

    Negative

    Took a bit of time to set up, but that's expected with any productivity software. Once set up it was a breeze to use.

    Read More...
  • Reviewer Name: Josh M.
    Position: Admin
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Intelligent comprehensive project management software for professionals

    Date: Apr 19 2023
    Summary

    If you are a professional project manager and feel like other softwares are lacking in tools that could increase your output look no further.

    Positive

    Overall the product is very comprehensive and increases productivity by including tools and features that relieve pain points not included in other software.

    Negative

    This may take a little more time to set up HOWEVER the increase in efficiency is worth the time spent learning the software.

    Read More...
  • Reviewer Name: Stephanie L.
    Position: Project Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Should be considered for any project management team!

    Date: Jun 23 2023
    Summary

    Overall, the system is very enjoyable and relevant. It incorporates all of the necessary tools and more!

    Positive

    The software/program is so innovative and interactive! It's incredibly simple to us, not to mention the program can do real-time reports/forecasts for "what-if" situations and guide you on how to achieve the best outcome possible.

    Negative

    Nothing yet! It checks all the boxes as far as what's needed and required.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Project Manager
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    WorkOtter is the best PM software out there!

    Date: Jul 29 2023
    Summary

    One of the standout features is its user-friendly interface. Navigation is a breeze, even for team members who are not tech-savvy. The layout is intuitive, and all the essential functions are easily accessible, which greatly reduces the learning curve.

    Positive

    I must say WorkOtter has been a game-changer for my team's productivity and organization. The software has a wide array of features that simplify project planning, execution, and monitoring.

    Negative

    So far so good—- I have not run into any problems yet.

    Read More...
  • Reviewer Name: Khanza M.
    Position: Project and Account Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Making project management easy!

    Date: Apr 26 2023
    Summary

    Really glad we choose WorkOtter and look forward to growing our business with a tool that makes our workflow more seamless.

    Positive

    I found WorkOtter to be super intuitive at handling tasks with ease where other softwares might fall short.
    I love that I can build my own personal dashboard and reports and share them with others.
    The team are very supportive and responsive.

    Negative

    Nothing yet, everything is working as expected!!

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Administrative coordinator
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    It's about time. Finally something easy to use.

    Date: May 22 2023
    Summary

    My overall experience has been a good one. I was skeptical at first, then on day two I ran into some issues and had to contact support so of course I started preparing for the worst. Support wrote me back really quick though and had the issue taken care of within a few hours.

    Positive

    First of all, the dashboard. A lot of companies try and make the dashboard too flashy and end up making it hard to use, but this was very simplistic compared to them yet somehow wasn't lacking any features.

    Negative

    So far I don't have any complaints. I'm sure that could change a few weeks down the road, but i'm happy with it right now.

    Read More...
  • Reviewer Name: Frankie M.
    Position: Director
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 1,000 - 4,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Project Managing organization made easy!

    Date: Apr 20 2023
    Summary

    WorkOtter's ability to sync with other platforms is nice if you are fluent and not sure of change. Once using WorkOtter you'll quickly learn how easy it is to navigate and plan while cutting down the process time to create. Great product and easy to use on any level.

    Positive

    Quick, real-time functionality. Very well organized and easy to use. Ability to create, share and explain to coworkers is beyond simple.

    Negative

    I wish I had found this product sooner - could have saved a lot of time with previous project planning.

    Read More...
  • Reviewer Name: Ashleigh L.
    Position: Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    The Answer to the Big Project Management Question

    Date: Apr 14 2023
    Summary

    Overall I love the simplicity of the WorkOtter. It also provides great project management features, interactive reports, and useful charts. I love how much time this app saves.

    Positive

    I found that WorkOtter offers a range of impressive features. The ones I have made great use of and have enjoyed are:

    - project planning tools
    - the portfolio management modules
    - HR allocation tools.

    I find that it also allows for easy collaboration with team members and offers a variety of professional reports and charting options.

    Negative

    There has been nothing that has deterred from this WorkOtter, it's worked very well for my team.

    Read More...
  • Reviewer Name: Ali A.
    Position: Business Development Consultant
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Best project management tool designed for professionals

    Date: Apr 21 2023
    Summary

    WorkOtter provides a variety of reporting options, from high-level project summaries to detailed task breakdowns, giving managers and stakeholders the information they need to make informed decisions.

    Positive

    WorkOtter offers a wide range of project management tools, including task management, resource allocation, budget tracking, and more, all in one platform.
    Intuitive user interface: Users have praised WorkOtter for its easy-to-use interface, which makes it simple for team members to navigate and collaborate on projects.

    Negative

    WorkOtter does not offer a free plan, which could be a barrier for smaller teams or those with limited budgets. However, they may have upcoming resolution to this problem & it is worth it 100% to buy it.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Owner- CEO
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great resource and project management and reporting tool

    Date: May 09 2023
    Summary

    It is a super easy and user-friendly project management solution, with it's customized dashboard and reporting sections.

    Positive

    It is super user-friendly with drag-and-drop features and interactive and editable pages. You can manage your teams, do their assignments, create To-Do lists, reminders and have internal chat.

    Negative

    So far all seems great, nothing negative. I love to use it.

    Read More...