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What is WorkOtter?

In 2022, WorkOtter emerged as the top-rated and fastest-growing cloud project management tool for teams of 10 or more. This user-friendly platform is designed for Product, Engineering, IT, and Innovation PMOs looking to transition from spreadsheets to a straightforward SaaS solution for managing projects, resources, and portfolios, all enhanced by dynamic animated dashboards. It seamlessly integrates with popular tools like JIRA, MS Project, and Office 365, offering full two-way synchronization. Key features include managing Ideas, Projects through Gantt and Kanban views, RAID Logs, Portfolios with "What-If" scenarios, as well as tools for Time tracking, Capacity Planning, and Financial management. Additionally, WorkOtter allows teams to collaborate more effectively and make informed decisions based on real-time data insights.

Pricing

Price Starts At:
$10.00/month/user
Price Overview:
Time/Status - $10 per user per month
Team - $20 per user per month
Manager - $35 per user per month
Free Trial Offered?:
Yes

Integrations

Offers API?:
Yes, WorkOtter provides an API

Screenshots and Video

Company Facts

Company Name:
WorkOtter
Date Founded:
2019
Company Location:
United States
Company Website:
www.workotter.com
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Product Details

Deployment
SaaS
iPhone
iPad
Android
Training Options
Documentation Hub
Online Training
Webinars
On-Site Training
Video Library
Support
Standard Support
Web-Based Support

Product Details

Target Company Sizes
11-50
51-200
201-500
Target Organization Types
Mid Size Business
Small Business
Enterprise
Nonprofit
Government
Startup
Supported Languages
English

WorkOtter Categories and Features

Scheduling Software

Alerts/Notifications
Appointment Scheduling
Automated Scheduling
Calendar Management
Class Scheduling
Employee Scheduling
Facility Scheduling
Group Scheduling
Interview Scheduling
Meeting Room Booking
Multi-Location
Online Scheduling
Payment Processing
Real-time Scheduling
Reservations
Resource Scheduling
Room Booking Management

Resource Management Software

Capacity Management
Data Visualization
Demand Forecasting
Drag & Drop
Employee Scheduling
Filtered Search
Resource Allocation
Skills Tracking
Utilization Management

Project Portfolio Management Software

Budget Management
Collaboration
Dashboard
Issue Management
Milestone Tracking
Portfolio Management
Project Planning
Requirements Management
Resource Management
Status Tracking
Task Management
Time & Expense Tracking

Project Management Software

Agile Methodologies
Budget Management
Client Portal
Collaboration Tools
Cost-to-Completion Tracking
Customizable Templates
Gantt Charts
Idea Management
Kanban Board
Milestone Tracking
Portfolio Management
Resource Management
Time & Expense Tracking
Traditional Methodologies

IT Project Management Software

Bug Tracking
Issue Management
Milestone Tracking
Percent-Complete Tracking
Portfolio Management
Prioritization
Product Roadmapping
Requirements Management
Resource Management
Status Tracking
Supports Agile
Supports Scrum
Task Management
Testing / QA Management
Time & Expense Tracking

Engineering Software

2D Drawing
3D Modeling
Chemical Engineering
Civil Engineering
Collaboration
Design Analysis
Design Export
Document Management
Electrical Engineering
Mechanical Engineering
Mechatronics
Presentation Tools
Structural Engineering

Dashboard Software

Annotations
Data Source Integrations
Functions / Calculations
Interactive
KPIs
OLAP
Private Dashboards
Public Dashboards
Scorecards
Themes
Visual Analytics
Widgets
  • Reviewer Name: Nicole Z.
    Position: CRM Administrator
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Easy PM software to learn. Great functionality and reporting features!

    Date: Apr 20 2023
    Summary

    I like the fact that WorkOtter has a sandbox so that a new user can learn to use worry-free, as well as plan with employee hours and budget - such a great feature. The Template Project makes things very user friendly and interactive, and you can edit easily. The drag and drop feature to change deadlines is fantastic. It is lightning-fast and synchs with Microsoft Project making it extremely easy.. I feel like it will be a timesaver for new users to learn and to centralize everything. There’s no searching through tabs or drop-downs - the menu is straight and to the point. The report functions are great for presentations, data tree is such a cool feature!

    Positive

    Reporting features (specifically the strategy tree chart and bubble chart) are great for meetings/presentations. I find the visual reports very effective and you can see where things are with just a glance. If anyone asks a question, it's usually just a few clicks away. Very user friendly. You can tell that it was developed by people with experience using PM software as WorkOtter takes out all of the little nuances that can become tedious over time. I didn’t feel intimidated by WorkOtter like I have with programs such as Jira, which I find overwhelming. Straightforward reporting, easy to train new users, and great integration capabilities.

    Negative

    No cons that I can think of. It integrates with Excel and MS Project, which is all that I need. If you wanted to integrate with another application, it could be an issue - but just using WorkOtter on its own is more than enough. If you like "flashy" - this might not be for you. If you like functionality and ease of use, this IS for you.

    Read More...
  • Reviewer Name: Heather B.
    Position: Owner
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great product for work organization

    Date: Apr 20 2023
    Summary

    I’m impressed and will continue to use and share amongst my team. I’m constantly recommending to others who run and own businesses. Very user friendly and easy to learn and start using immediately.

    Positive

    This is helping me keep things in line, organized and on task. Lots of features I continue to find out about and use all the time. I like that you can customize to your specific needs.

    Negative

    I haven’t found any dislikes at this time. There is so much to offer that customized to your own needs.

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  • Reviewer Name: Amy L.
    Position: Network Admin/ Technical Project Manager
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    How good is WorkOtter? My Devs are the team's first converts!

    Date: Oct 06 2022
    Summary

    Overall: This is a thoughtfully designed platform, particularly for technical project management, no matter your team member's individual skill set. WorkOtter is an absolute slam dunk in my office.

    Positive

    Pros: The WorkOtter interface provided an intuitive project macro overview and more granular detail than I should be allowed. For my dollar, it provides the most intuitive PM Software for staff of all technical skill levels.

    Negative

    Cons: I'm slightly annoyed that everyone in the office now wants to get their grubby mitts on my cool new project management software. Otherwise, no complaints so far.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Senior Project Manager
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 500 - 999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Fantastic Professional Project Management Tool

    Updated: Sep 21 2022
    Summary

    In general, a hidden gem and a must use for any engineering firm.

    Positive

    I liked the cloud based platform makes it much more accessible by multiple users, the dashboards are easy to configure and very informative especially the KPIs section which is vital for top management's review.

    It covers all project aspects from inception to closure, customizable, can be integrated import/export with JIRA, Excel, Microsoft Projects and many other important platforms makes transition to this new software an enjoyable task rather than a show stopper as in other software packages.

    Negative

    This software was a unique experience among our organization that all discipline engineers, draftsmen, planners and managers have agreed to use it without trying to find all tiny problems and that by itself is a great achievement.

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  • Reviewer Name: Nobi H.
    Position: Technical Support Specialist
    Has used product for: 1-2 Years
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Easy PM tool for end user

    Date: Sep 16 2022
    Summary

    I have used other PM tool like Microsoft Project, Monday.com Smartsheet however I like WorkOtter most because of its UI design, very responsive and pretty my can do anything that I can imagine with this tool.

    Positive

    WorkOtter is a really comprehensive PM tool specially for an end user like me, I have been using this for about a year and it makes it easy to do my job. I like the fact it's completely web based and I don't need to download a heavy tool like Microsoft Project. My tasks are easy to understand and follow thank to WorkOtter for their unique UI design. I can also see status of other team member status and the collaboration in real time.

    Negative

    Well I cant think of any as its a fantastic tool in my opinion.

    Read More...
  • Reviewer Name: Abu N.
    Position: CEO
    Has used product for: Less than 6 months
    Uses the product: Weekly
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Great project and portfolio management tool

    Date: Sep 12 2022
    Summary

    It's a nice resource and project management tool for executives, project managers, and team members with many features and capabilities which actually saves a lot of time and money.

    Positive

    It's a great product to manage projects and portfolios. It has a very interactive user-friendly interface, I really like the customization and drag-and-drop feature. For PM the grant chat is great and tasks detailed view such as document management, and comments feature really help with communicating. I also love the MS project Sync feature which saves a lot of time.

    Negative

    At this point, I don't see any issues with this product only suggestion I have is that it will be nice to have the pricing on the website.

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  • Reviewer Name: A Verified Reviewer
    Position: IT Project Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Very easy and interactive project management platform

    Date: Sep 30 2022
    Summary

    Overall, I think it’s a is a very easy and interactive project management platform. It saves time and money because of the advanced features.

    Positive

    WorkOtter is a very easy and interactive project management platform , it comes with so many features which is really great. It’s one of the best collaboration tools that I have used. It saves a lot of our time as we can collaborate easily and make us efficient. I would highly recommend this product.

    Negative

    So far the product has been worked really well for me so I am not sure if there are any.

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  • Reviewer Name: Veronica S.
    Position: Product Specialist
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 100 - 499
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Made my life easy

    Date: Sep 14 2022
    Summary

    As a Project Manager and managing 6 people with multiple projects, WorkOtter is the best solution I have used so far.

    Positive

    I like that from the Dashboard, you can really see the progress of multiple project you are doing with an actual visual on the progress.

    The best thing I like about it is WorkOtter is agnostic and you can integrate with other software like excel. So if you have any information that you wanted to show in excel or Microsoft project, you can definitely use it. There are also several templates available which is cool and makes my life easier.

    Negative

    I would appreciate some cooler UI, but it's really not a deal breaker and I'm just being picky with colors.

    Read More...
  • Reviewer Name: Alena B.
    Position: Human Resource Ops
    Has used product for: Less than 6 months
    Uses the product: Daily
    Org Size (# of Employees): 26 - 99
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Awesome Project Management Tool

    Date: Sep 30 2022
    Summary

    I would highly recommend WorkOtter to anyone who would like a system to keep them stay organized an on task.

    Positive

    I love WorkOtter the use of templates and how quickly I can adjust the Gantt chart based on project needs is my favorite portion. The visualization of the reporting is easy to manipulate into different views so you can see the data from all sides.

    Negative

    This is really simple to use, and even teammates who aren't great with technology found it easy to use.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Operations Manager
    Has used product for: 1-2 Years
    Uses the product: Daily
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    With WorkOtter, my Project Management Career is much Better

    Date: Sep 18 2022
    Summary

    As a certified Project Management Professional (PMP) I should say this software is a distinguished added value to the existing platforms and shall serve a wide range of users.

    Positive

    - Design is super friendly and uses the professional terminology utilized in the wide spectrum of Project Management.

    Negative

    Honestly, there is nothing that I can say I did not like on this platform.

    Read More...
  • Reviewer Name: Brian G.
    Position: COO
    Has used product for: 6-12 Months
    Uses the product: Daily
    Org Size (# of Employees): 1 - 25
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    Impeccable and thoughtful design, *and* somehow gives you complete control

    Date: Sep 19 2022
    Summary

    Overall, It is obvious the designers are project managers with an intimate understanding of PM who sought to create a product to make their own lives easier; the perfect kind of inspiration. PM products are directly tied to efficiency and effectiveness. WorkOtter maximizes both – and makes it difficult not to.

    Positive

    The process of using WorkOtter is superlative. The interface is responsive and gives you powerful, comprehensive oversight and highly granular control over all aspects of a project; all with the most intuitive interface I have encountered with PM software. This all facilitates more completed projects on time and within budget. As I am also an IT Administrator for my organization, setup and onboarding is a breeze as well.

    Negative

    N/A.

    Read More...
  • Reviewer Name: A Verified Reviewer
    Position: Portfolio Manager
    Has used product for: 6-12 Months
    Uses the product: Weekly
    Org Size (# of Employees): 5,000 - 9,999
    Feature Set
    Layout
    Ease Of Use
    Cost
    Customer Service
    Would you Recommend to Others?
    1 2 3 4 5 6 7 8 9 10

    A New Star is Born - WorkOtter

    Date: Sep 20 2022
    Summary

    This new star software is the best user friendly superb UI that I have ever used with many advanced features makes it the best choice for professional Project Managers in various industries.

    Positive

    - The software is capable to cover all the aspects of a project from inception, negotiation and contract signing until final handover.

    - Risk identification, mitigation and management features are exactly matching what I learned as per Project Management Institute (PMI) standards.

    Negative

    We have been using this software for almost a year and there is no significant complaint that should be mentioned.

    Read More...