List of the Top 25 AP Automation Software for Small Business in 2025

Elevate your team's efficiency with PairSoft's transformative solutions. Our advanced offerings for accounts payable automation, procurement, and document management significantly minimize manual tasks and cut operational expenses, allowing your team to focus on more strategic initiatives. With our AI-driven invoice-to-pay solution, PairSoft guarantees faster and smarter results. Users have reported an impressive 70% acceleration in the approval process and annual savings of $62,000 in labor expenses. We at PairSoft are dedicated to redefining the limits of automation. Explore the forefront of business automation at pairsoft.com, where our standout features include invoice capture, OCR functionality, and comprehensive AP automation to streamline your processes. Regardless of your business size, our adaptable solutions furnish the agility and strength necessary to excel in today's competitive landscape. By embracing the innovative capabilities of PairSoft, you can witness how our technology can transform your organizational workflow and lead to significant cost savings, ultimately positioning your business for future success. Join us and take the first step towards a more efficient tomorrow.

AvidXchange revolutionizes payment processes for businesses, enabling them to concentrate on their core priorities. Our accounts payable (AP) solutions empower clients to enhance efficiency, transparency, and authority within their AP workflows. Enhance Efficiency: Expedite the approval of invoices and minimize administrative burdens, allowing team members to engage in more critical initiatives. Boost Transparency & Authority: Achieve immediate insights into the status of invoices and payments while crafting personalized workflows to align with your approval requirements. Access Anytime, Anywhere: Enhance productivity and eliminate delays by managing AP responsibilities around the clock. Moreover, AvidXchange, Inc. operates as a licensed money transmitter for B2B payments across the U.S., holding a Money Transmitter license from the New York State Department of Financial Services, along with other states necessitating such a license. This extensive regulatory compliance underscores our commitment to secure and reliable financial transactions.

BILL, previously known as Bill.com, offers an intelligent solution for generating bills, issuing invoices, and receiving payments. By starting with BILL, you can automate your accounts payable process and maximize your business's potential. This platform simplifies the entire AP workflow into four easy steps, allowing you to upload invoices from your desktop or mobile devices, while enabling vendors to send invoices directly to you via email. With BILL's AI-driven technology, essential data is extracted promptly, facilitating quicker bill creation and payments. You can also tailor approval policies and automate workflows, giving you the ability to approve invoices on the go with a simple swipe or tap for multiple bills. Additionally, the software integrates smoothly with QuickBooks, Xero, Sage Intacct, and NetSuite, enhancing data entry efficiency, accuracy, and expediting account reconciliation. Overall, BILL not only streamlines financial processes but also empowers users to manage their finances more effectively.

Order.co stands out as the premier Spend Efficiency Platform designed to assist businesses in conserving time, reducing expenses, and enhancing transparency regarding their expenditures. By streamlining purchasing and payment processes, Order.co provides teams with a singular platform to buy, approve, track, and pay for all essential physical goods required for operations. With features such as customizable budgets and comprehensive reporting, finance and operations teams can reclaim oversight of the procurement process, enabling them to spend more wisely. Discover how Order.co can transform your purchasing experience for your business below! Centralized Purchasing Made Easy–Seamlessly place and manage all orders from a single hub, eliminating the hassle of convoluted workflows, disorganized spreadsheets, and uncertainty surrounding purchases. Simplified Payments and Accounting Management–Utilize your payment processes as a catalyst for growth, enhancing cash flow while reducing the hours dedicated to accounts payable tasks with Order.co's platform. Greater Control for You, Increased Independence for Your Team–Maintain oversight of every purchase through custom approvals and budgets, while gaining deeper insights into expenditures with thorough reporting features. Become part of the hundreds of teams leveraging Order.co to achieve their growth objectives through more efficient spending, making the process of buying not just easier, but also smarter for the future. By embracing this innovative solution, businesses can navigate their purchasing journey with confidence and efficiency.

Our platform was specifically designed to tackle the unique difficulties faced in making payments to international contractors, freelancers, and vendors. Unlike traditional systems that can take weeks or even months to implement, our setup and user onboarding can be accomplished in just one hour. The immediate benefits of reduced transition costs and time savings from automation are evident right away, rather than being delayed for months or even years. By automating processes, we significantly decrease the chances of fraud and minimize errors. Additionally, our software features automatic invoice validation, which cross-references invoices with contracts and work hour reports to ensure precise billing. It also incorporates approval workflows, delineates responsibilities, and further mitigates the risk of fraudulent activities. Ultimately, our solution streamlines payment management while enhancing security and efficiency.

Melio serves as a streamlined accounts payable solution aimed at enhancing bill payment processes, optimizing operational workflows, and boosting cash flow management. The platform enables users to make payments to vendors via online bank transfers or credit and debit cards, even when those vendors only accept check payments, while Melio handles all the tedious manual tasks. It integrates effortlessly with accounting software such as QuickBooks and Xero, ensuring that your financial records remain current. With Melio, payments can be made using either bank transfers or card options, which not only helps in managing cash flow but also allows users to earn rewards. You can easily input vendor information or bill details manually, upload documents, or take a photo of the invoice for quick processing—it’s incredibly user-friendly. Payments can be scheduled in alignment with your cash flow strategy, and Melio will oversee the execution of those payments. Furthermore, the platform facilitates payments to international vendors in their native currencies, ensuring smooth transactions for various services and products. This comprehensive approach makes managing accounts payable more efficient and less stressful than ever before.

Sage Intacct stands out as a leading cloud-based financial management solution tailored for businesses on the rise. This software encompasses a wide array of functionalities, such as essential financial operations, accounts payable and receivable, cash flow management, and the ability to consolidate multiple entities. By automating vital financial tasks, it significantly boosts both efficiency and accuracy. Users can access real-time financial data through user-friendly and customizable dashboards, which aids in making informed, data-driven decisions. Moreover, Sage Intacct integrates effortlessly with a variety of business applications, providing a cohesive overview of operations and promoting data consistency and teamwork across different departments. Its advanced reporting and analytics features empower users to create comprehensive financial reports, monitor essential performance metrics, and derive valuable insights into their financial health. Scalable and dependable, Sage Intacct is trusted by numerous organizations globally. It adeptly manages complex organizational frameworks with its multi-entity management capabilities, ensuring smooth consolidations and inter-entity transactions. The cloud-based architecture guarantees ongoing updates and innovations, keeping financial management tools relevant. Additionally, with its award-winning customer service, Sage Intacct equips businesses to enhance their operational efficiency and financial clarity, ultimately driving growth and success.

Our goal is to eliminate the Month End process. For nearly three decades, Multiview has been dedicated to enhancing corporate finance and back-office functions, allowing our clients to concentrate on their core business activities. While corporate finance and accounting have traditionally been used to evaluate past performance—an approach that certainly holds value—we believe that even greater benefits can be realized when this information is utilized on a daily basis to inform decisions and drive results, rather than merely reflecting on outcomes after they occur. The ability to control data resides with the CFO and can be effectively shared across the organization, making trust in the information used for decision-making paramount. In essence, the finance team plays a crucial role in narrating the story of what is happening within the organization, underpinned by precise and timely data. We invite you to be part of our mission to End Month End and transform your organization from merely chasing numbers to actively leveraging them for success. By adopting this proactive approach, you can foster a culture of informed decision-making and strategic planning within your team.

Zil Money provides a variety of payment solutions to enhance financial management for businesses. With the option to pay by credit card, users can utilize their cards even when vendors do not accept them. The platform allows for both one-time and recurring ACH/RTP payments with just a single click, streamlining the payment process significantly. Wire transfers can be conducted electronically, moving funds seamlessly between financial institutions. Users can also manage their bills online, scheduling payments to suppliers while minimizing financial risks. Additionally, Zil Money offers the ability to digitize traditional paper checks, allowing payments to be sent via email or text message. The service integrates smoothly with existing accounting and payroll software, ensuring a cohesive financial ecosystem. Opening an online bank account with ZilBank.com allows users to further simplify their payment management while saving time and resources. Check printing is made easy with a drag-and-drop feature for instant creation and compatibility with any printer. For customer convenience, businesses can create and send secure payment links to facilitate online transactions effortlessly. Moreover, the platform empowers companies to fund their payroll using credit cards, alleviating cash flow issues during payday, preserving cash reserves, and even earning rewards in the process. With these diverse payment options, Zil Money is positioned as a comprehensive solution for modern business financial needs.

ProcureDesk provides an efficient purchasing and invoicing system tailored for small to medium-sized businesses. This platform streamlines essential procurement functions while presenting a comprehensive dashboard for monitoring spending and procurement activities. Users can take advantage of intuitive tools for generating requisitions, tracking cash flow in real-time, and automating the reconciliation of invoices, all of which contribute to minimizing manual efforts and boosting productivity. By utilizing ProcureDesk, smaller enterprises can implement sophisticated cost-saving strategies usually reserved for larger organizations, thereby refining their procurement processes. Discover the ways ProcureDesk can transform your approach to procurement and make financial management more straightforward than ever before. Additionally, the platform's user-friendly design ensures that even those without a financial background can navigate its features with ease.

Square 9's advanced AI-driven platform revolutionizes information management by eliminating the need for paper, streamlining tasks with automated digital workflows that enhance productivity. It simplifies operations by capturing data from scanned documents or PDFs, organizing files in an easily searchable database, and creating digital replicas of existing processes using visual workflow designs. This innovative approach not only saves time but also increases efficiency in everyday tasks.

Zahara's cloud-based solution streamlines budget management and supplier interactions while facilitating multi-tier purchase and delivery approvals, as well as invoice reconciliation. The platform integrates flawlessly with leading accounting software like QuickBooks Online and Xero, offering growing SMEs enhanced visibility and centralized oversight of their procurement activities. Zahara is designed to regulate spending within a business by automating the entire purchasing process, from the initial request through to vendor purchase order issuance. Additionally, it manages the receipt of deliveries and ensures that vendor invoices are accurately matched and processed before being forwarded to the finance department. With Zahara, organizations can achieve greater control over their expenditures while significantly accelerating their processing times, ultimately leading to more efficient operations. This comprehensive approach to purchase management not only simplifies the workflow but also empowers teams to make informed financial decisions.

iPayables was established to deliver advanced automation solutions tailored for large enterprises. Our expertise lies in intricate matching processes, efficient workflow approval routing, and meticulous validation. The extensive functionality we offer can adapt to a multitude of scenarios. Notably, customer "snippets" enable personalized features without requiring custom software development, enhancing flexibility. The supplier portals we provide are designed for maximum automation, eliminating the need for paper processing, postal delays, or protracted dispute resolutions. By utilizing the iPayables supplier portal, your Accounts Payable department can regain control while boosting both efficiency and productivity. Additionally, this system allows for potential discounts. A manager from one of the world's largest airlines remarked that "Utilizing InvoiceWorks has enabled [our] Accounts Payable departments to generate substantial revenue." In fact, we have achieved considerable savings that have far exceeded the costs associated with our Accounts Payable automation services. This demonstrates not only our commitment to innovation but also the tangible benefits our clients can experience.

Tradogram serves as a comprehensive solution for procurement management, enabling businesses to monitor their expenses and oversee every facet of their purchasing operations. It is a preferred choice among finance and procurement teams due to its ability to offer real-time insights and streamline workflows, ultimately enhancing visibility into expenditures. Many users have experienced savings averaging 20% alongside a tripling of their operational efficiency. Don't hesitate—create your free account today to explore features including Supplier Management, an Items Catalog, Approvals Workflow, Requisitions Tracking, Delivery Tracking, and Invoice Matching. Additionally, Tradogram can be easily integrated with popular accounting and ERP systems, such as Netsuite, Quickbooks, or SAP, making it a versatile option for various business needs. This flexibility ensures that users can optimize their procurement processes without disrupting their existing systems.

QuickBooks Online stands out as the leading accounting software globally. This platform streamlines the accounting process, making it the top choice for small businesses, as it allows for effortless tracking of receipts, income, transactions, and more. Users have the convenience of capturing photos of receipts to associate them with expenses, ensuring everything is well-organized. Our customer support team is always ready to assist with any inquiries regarding QuickBooks. To maintain operational efficiency, you can utilize your favorite applications, as QuickBooks Online is designed to work seamlessly on PCs, Macs, tablets, and smartphones. By clicking the link, you can access a 30-day free trial and enjoy a 50% discount for the first three months of service. Beyond basic accounting functions, QuickBooks offers tools to help you monitor your income and expenses effectively, making tax preparation less daunting. On average, customers report saving $3,534 annually, showcasing the software's financial advantages. Should you require further assistance, QuickBooks Live is available to help keep you organized and prepared for tax season. Additionally, QuickBooks Mobile provides the flexibility to manage your business operations from anywhere at any time, ensuring you’re always in control of your financials.

Yooz offers an advanced, user-friendly cloud-based E-invoicing and Purchase-to-Pay (P2P) automation platform that stands out for its exceptional power and intelligence. With over 5,000 clients and 300,000 users around the globe, Yooz boasts significant savings, rapid processing, and robust security through its cost-effective, risk-free subscription plans. Utilizing cutting-edge Artificial Intelligence and RPA technologies, Yooz ensures a remarkable degree of automation while maintaining simplicity, traceability, and fully customizable features. The platform seamlessly integrates E-invoicing and Accounts Payable Automation into various information systems or ERPs through more than 250 native connectors, setting a benchmark that surpasses competing solutions. As a rapidly expanding, award-winning SaaS innovator, Yooz caters to organizations across diverse sectors, enhancing their operational efficiency. The company has received numerous accolades, including recognition as a Great Place to Work®, an AP Automation Software Top Performer by Featured Customers, and being listed among the Top 100 Fastest Growing Products by G2, among others. Yooz North America is based in the Dallas, Texas area, with additional global offices located in Europe, reinforcing its commitment to serving a worldwide clientele.

Quadient AP Automation by Beanworks enhances the efficiency of accounting teams by streamlining the entire accounts payable process, from the initial purchase to the final payment. The system automatically codes invoices, sends them to your accounting software for approval, and ensures they are synchronized seamlessly. Once the invoices receive approval, they are automatically matched with payments, which helps to prevent duplicate entries and guarantees timely payments to vendors. This integration allows you to consolidate AP data, invoice images, and generate comprehensive reports for a clearer overview of outstanding liabilities across various locations and legal entities. Quadient AP Automation by Beanworks provides significant benefits for accounting departments, including: -Enhanced control over accounts payable -Improved visibility throughout the payable process -Reduction of paper usage and the need for filing cabinets -Facilitated invoice retrieval and increased accountability -The ability to access and approve invoices from any device, ensuring flexibility Moreover, Quadient AP Automation by Beanworks is compatible with leading accounting software such as Intacct, Sage 100, Sage 300, Sage 50 for both Canada and the US, NetSuite, Rent Manager, and numerous others, making it a versatile choice for diverse business needs. This adaptability further positions your team to navigate the complexities of modern financial management with ease.

Enhance your expense management workflow from collecting receipts to reimbursing employees with SAP Concur Expense. This top-tier cloud-based platform for managing travel and expenses enables finance leaders to effectively monitor travel-related expenditures and cash flow. Created with user-friendliness in mind, SAP Concur Expense streamlines receipt collection, implements spending policies, and makes the processing of expense reports straightforward, ensuring that businesses can make informed decisions backed by accurate and timely information. The generation of expense reports becomes a breeze, as entries from credit cards, selected vendors, and uploaded receipt images are automatically integrated into Concur Expense. Employees can conveniently input transaction details, capture images of their receipts, and submit their expenses for reimbursement, while managers can swiftly review and approve these submissions. Moreover, the system enhances efficiency by automatically populating expense reports with digital receipts from a variety of services including airlines, hotels, restaurants, and ground transportation, ultimately providing a holistic approach to managing expenditures. By utilizing SAP Concur Expense, organizations can significantly improve their financial oversight, streamline their processes, and elevate overall efficiency in expense reporting, fostering a culture of accountability and transparency within the company.

Picture an upgraded bill payment system offered by your bank. With Corpay One, you access a powerful platform that combines bookkeeping, payments, and various features into one fluid interface. This bank-supported solution automates payments securely from your business to its suppliers, providing you with peace of mind. You have the ability to set detailed spending and approval rules while benefiting from real-time, hands-free bookkeeping. Just send your bills and receipts to Corpay One, and you’ll eliminate the burden of manual data entry entirely. The innovative Workflow builder allows you to automate each step of the process, from obtaining approvals to handling accounting tasks. Corpay One makes vendor payments simple, giving you the flexibility to choose from Check, ACH, virtual card, or international wire options. The platform synchronizes instantly with your preferred accounting tools, such as QuickBooks Online or Xero. By simplifying processes like bill payments, bookkeeping, and expense management, your team can concentrate on what truly matters—maximizing their potential. Our user-friendly solution is crafted to support your growth and scalability with ease, enabling you to navigate your financial tasks effortlessly. Additionally, you can anticipate a smoother financial workflow that enhances productivity across your operations.

Utilizing digital payment methods can lead to significant cost reductions. By leveraging Print+Mail, you can minimize accounts payable resources efficiently. Customers benefit from quicker payments, along with various deposit options that enhance their overall experience. This system allows for immediate payment dispatch, thereby optimizing cash flow and providing better control over your financial operations. Print+Mail effectively merges the swift nature of electronic transactions with the traditional appeal of receiving a physical check. It handles the generation, printing, and mailing of your payments on secure check stock the same day you initiate them through the Deluxe Payment Exchange (DPX). Transitioning to eChecks enables you to embrace a fully digital approach; to complete a payment, only an email address is required. Recipients have the flexibility to select their preferred method of payment receipt. The Deluxe Payment Exchange (DPX) simplifies the process of sending checks, making it a breeze to manage both sending and receiving payments. By adopting these innovative digital payment solutions, your business stands to thrive and achieve greater success. Moreover, the seamless integration of modern technology into your payment processes can lead to increased efficiency and customer satisfaction.

Airbase stands out as the premier modern spend management tool tailored for companies with a workforce ranging from 100 to 5,000 employees. It provides an effective solution for managing expenditures, accelerating the financial closing process, and mitigating financial risks. The platform boasts a robust, user-friendly interface that encompasses accounts payable automation, expense tracking, and corporate card management, making it a favorite among employees, accounting departments, and vendors alike. Its seamless integration with widely-used general ledgers such as NetSuite and Sage Intacct enhances its functionality. Employing a guided procurement strategy, Airbase simplifies the purchasing process from initial requests to payment and reconciliation, ensuring that employees can easily acquire what they require while keeping all relevant stakeholders informed. This innovative approach to spend management not only streamlines intricate business operations but also addresses diverse accounting requirements, including support for multiple subsidiaries and currencies as well as purchase orders. With customizable intake forms and approval processes, Airbase promotes comprehensive stakeholder involvement across various purchasing scenarios. By adopting Airbase, organizations can cultivate a culture of financial compliance while taking charge of their spending practices and future direction.

Revolutionize your business operations by utilizing Tipalti’s all-in-one finance automation platform. Enhance your accounts payable processes, expedite international payments, streamline procurement workflows, and refine employee expense management, all from a single cohesive system. By leveraging Tipalti’s advanced technology, you can boost operational efficiency, lower expenses, enhance compliance, and achieve superior visibility and control over your financial activities. Discover the transformative capabilities of automation and elevate your business to new heights. The platform also features a wide range of integrations with various ERP and accounting software, such as NetSuite, Sage Intacct, Xero, Microsoft solutions, and QuickBooks, ensuring a seamless experience across your financial operations. This interconnected approach not only simplifies processes but also fosters greater collaboration among teams.

ZarMoney is a cloud-based accounting solution tailored for businesses regardless of their scale. It offers a range of sophisticated features, including inventory management, automated billing and invoicing, as well as streamlined accounts payable and receivable processes. Don't miss out on the opportunity to explore its capabilities—sign up for your free trial now!

Emburse distinguishes itself as a leading provider of comprehensive software solutions that streamline travel, expense, invoice, and business payment processes for organizations worldwide. With a user base exceeding 12 million across more than 20,000 companies in 120 countries, Emburse offers mobile-friendly and automated tools designed to eliminate manual tasks, enhance financial visibility, and improve compliance. Their primary objective is to humanize the workplace by automating monotonous chores, thereby allowing users to reclaim precious time to focus on what genuinely matters—be it family, community service, or fulfilling career paths. By consistently prioritizing innovation and customer satisfaction, Emburse delivers tailored strategic solutions that address the unique needs of each organization, creating a supportive environment where businesses can confidently navigate future challenges. This commitment to improving the work experience ultimately generates a positive impact that extends beyond organizations to enrich the lives of individual employees as well. Additionally, Emburse's approach fosters a culture of empowerment, encouraging a more engaged and motivated workforce.

Our AP software, which operates in the cloud, streamlines invoicing and enhances your current accounts payable system, facilitating a smooth platform that empowers your accounts payable team to operate seamlessly from any location, whether remote or in-office. QBILLY serves as a cloud-based add-on for accounts payable that enables you to receive, monitor, route, approve, archive, and settle vendor invoices, all while integrating effortlessly with a wide range of accounting software systems. The straightforward setup process guided by wizards ensures that you can get started with minimal hassle. By providing financial stakeholders with easy access to AP information in a flexible and cost-efficient manner from any device, our software transforms the way you manage accounts payable. This innovative solution not only eradicates manual tasks but also significantly minimizes accounting inaccuracies, boosting overall productivity while cutting costs and promoting a paperless environment. Additionally, the user-friendly interface guarantees that even those less familiar with technology can navigate the system with ease.