List of the Top 20 Kanban Software for Microsoft Teams in 2025

Transform Your Aspirations with Goalscape Goalscape changes the game in goal management by providing a distinctive visual method that surpasses conventional To-Do Lists, Spreadsheets, or Kanban Boards. This approach not only streamlines the process of setting goals but also fosters a collective focus and purpose among teams. With Goalscape, large goals can be dissected into achievable subgoals, allowing for effective prioritization and progress tracking via an easy-to-use visual platform. This groundbreaking technique enables companies to flourish, individuals to excel, and teams to deepen their connections. Goalscape transforms work into an inspiring journey filled with significant accomplishments that genuinely impact lives. Developed by Olympic champions, Goalscape has garnered the trust of a diverse range of users globally, from independent professionals to major corporations, illustrating its versatility and effectiveness. Ultimately, it serves as a catalyst for turning aspirations into reality.

Project Insight (PI) is an advanced project and portfolio management software that enables organizations to compile and analyze all their projects seamlessly. By integrating your work, projects, and tasks into a single, user-friendly online platform, PI can be tailored to meet the specific requirements of your business. This makes it particularly beneficial for organizations with intricate project management needs, such as budgeting, scheduling, time-tracking, and capacity planning. Despite its robust features, PI remains accessible and adaptable, which in turn enhances the level of customer service you can offer. Users can effortlessly merge data from essential tools like CRM, accounting, DevOps, and support software, providing stakeholders with immediate insights into project status. Additionally, the FREE version of PI allows users to get started quickly and scale their usage over time as their needs evolve. This flexibility ensures that as your organization grows, PI can continue to meet your changing project management demands.

Whether you’re organizing a wedding, planning an outdoor adventure, or spearheading a project at work, Freedcamp is the essential tool that centralizes all your activities. You have the flexibility to work from home or in the office while keeping everything organized. Stay updated on your tasks and manage your workload efficiently. The modern approach to task management allows for dragging items into completion columns, making it easier to visualize progress. Breaking down larger tasks into smaller, manageable subtasks provides a comprehensive overview of your responsibilities and enables you to swiftly adapt your strategies. This holistic view of your tasks is crucial for effective planning and execution. Projects encompass more than just individual tasks; each team has its unique requirements. Freedcamp equips your team with all the necessary resources to ensure the successful completion of any project. With the ability to view all your upcoming deadlines from a single dashboard, along with creating events, tasks, milestones, and more, you can streamline your workflow. If you're frustrated with navigating through lengthy email threads that are hard to follow, Freedcamp allows you to communicate seamlessly with your team from one unified platform. This enhanced collaboration can significantly improve your team's overall efficiency.

Method Grid is an innovative platform that harnesses AI to enhance knowledge and project management, enabling teams to optimize their project and service delivery by integrating knowledge, expertise, and advanced technology. Teams can work together to develop comprehensive playbooks that outline the processes for executing specific projects and services, allowing them to utilize their collective insights and expertise effectively. With Method Grid, you can transform your projects by designing customizable playbooks that cater to the unique requirements of each client. This platform simplifies the process of showcasing your organization’s skills and knowledge in a manner that addresses the particular needs and challenges of your clientele, ultimately driving success in project execution.

Miro is designed to align your team's thinking seamlessly. As a virtual whiteboard and collaboration platform, it enhances the cooperative efforts of cross-functional teams in generating exceptional outcomes. Unlike video conferencing tools, Miro focuses solely on facilitating collaboration among team members who may be spread across different locations and time zones, ensuring that they can effectively share and develop their ideas even when not physically together. This platform boasts over 200 ready-to-use templates for idea capture and visualization, along with features such as comments, chat, screen sharing, and integration with widely-used business applications. Additionally, Miro AI acts as a powerful catalyst for your team, allowing you to maximize your creativity and efficiency beyond previous limits. By leveraging Miro AI, you can transform your innovative concepts into reality, making it an essential resource for enhancing your team's collaborative spirit and inventive potential. With Miro, the future of teamwork is bright and full of endless possibilities.

ClickUp represents the next generation of workplace solutions, offering a comprehensive suite that includes tasks, documents, goals, and much more. In an era where data silos and redundant expenditures are increasingly intolerable, ClickUp consolidates all your work within a single platform. This all-in-one application can effortlessly replace multiple tools, making it an indispensable asset for any team. Whether your projects involve sprint management or ad proofing, ClickUp is adaptable to fit teams of all sizes. Additionally, ClickUp AI serves as an innovative writing assistant, capable of aiding in various tasks such as text summarization, idea generation, and the creation of diverse types of content. This versatile platform is designed for teams across different industries and is fully customizable to meet their specific needs. It stands out as an essential resource for teams aiming to oversee every facet of design and development from a singular location. With advanced modularity offered through add-ons known as "ClickApps," teams can achieve a level of customization that enhances their workflow significantly. Moreover, ClickUp enables users to craft custom views that are easily saved and shared, fostering collaboration. Its unique features, including Assigned Comments, LineUp™, and Box view, facilitate exceptional management of team dynamics and project tasks. Ultimately, ClickUp transforms the way teams operate by streamlining processes and enhancing productivity.

monday.com Work OS serves as a no-code platform for work management, enabling teams to enhance their project and workflow management processes. This versatile software offers customizable solutions tailored for diverse applications, including marketing, sales, operations, IT, and HR. Users can efficiently plan, oversee, and monitor all their projects from a single interface, utilizing convenient features like automation, time tracking, and document sharing to save time. The platform's multiple visual board options, such as Gantt, Kanban, and Cards, allow teams to prioritize and organize tasks in a way that aligns with their preferences, while dashboards provide a comprehensive view of progress to support data-driven decision-making. Furthermore, seamless integrations with popular applications like Outlook, Microsoft Teams, Gmail, and Excel enable users to work within their preferred tools without interruption. Additionally, monday.com features specialized solutions like monday dev and monday sales CRM, which cater specifically to the unique requirements of various industries, thereby enhancing overall productivity and efficiency. With its extensive capabilities, monday.com empowers teams to achieve their objectives while ensuring a streamlined workflow.

Trello enhances collaboration among teams, enabling them to achieve greater productivity. With its user-friendly cards, lists, and boards, Trello empowers teams to systematically organize and prioritize their projects in a flexible and satisfying way. Whether it's for professional tasks, personal projects, or planning a family getaway, Trello can help your team maintain order. The platform’s cards offer the ability to explore intricate details by incorporating attachments, comments, due dates, and much more. Teams can work together seamlessly throughout every phase of their projects. Furthermore, by leveraging automation through Butler, tedious tasks can be streamlined, allowing for increased focus on what truly matters. Trello is adaptable, catering to the unique workflows and preferences of any team. Its versatile features ensure an easy onboarding process for teams looking to enhance their efficiency. Everything your team requires for success can be found in one centralized location, and you can also integrate existing apps into your workflow, making the transition smooth and efficient. As a result, Trello positions itself as an invaluable tool for any collaborative effort.

Wrike is an exceptional work management solution that provides cross-functional teams with comprehensive insight into intricate projects. This cloud-based collaboration tool is relied upon by over 20,000 prominent organizations globally, including renowned companies like Fitbit and Siemens. With an array of award-winning functionalities, Wrike includes features such as dynamic request forms, automated workflows, cross-tagging, custom item types, and integrations with more than 400 applications. Enhance your productivity with Work Intelligence™: our sophisticated communication tool that facilitates voice commands, smart replies, and document processing. Additionally, we provide customized templates designed to help teams initiate Agile projects efficiently while ensuring compliance. In addition to guaranteeing 99.9% uptime, our enterprise-grade security encompasses single sign-on, role-based access control, and continuous data backup. For added assurance, users can utilize the Wrike Lock add-on to maintain complete ownership of their master encryption key. Research shows that Wrike can enhance organizational processes by 40%, streamlining administrative tasks and lowering costs across various sectors. Experience the transformative impact on your team — begin your free two-week trial now and see the difference for yourself.

MeisterTask serves as a user-friendly online platform for project management and team collaboration. It offers a blend of flexibility, intelligence, and ease of use. Users have the ability to initiate projects, invite numerous team members, assign tasks, monitor individual progress, and keep track of overall development. The platform seamlessly integrates with widely-used tools such as Zendesk, Slack, and GitHub. Its project boards cater to various needs, making them ideal for event coordinators seeking straightforward task management, marketing teams employing the Kanban method, or software developers managing sprints. Additionally, MeisterTask’s smart automation capabilities help ensure that your team operates steadily and productively. This combination of features makes it an excellent choice for diverse teams aiming to enhance their collaborative efforts.

Smartsheet stands out as a prominent provider of work management and collaborative solutions aimed at turning team interactions into successful results. By equipping organizations with a comprehensive set of tools, this platform encourages innovation, draws in new customers, and facilitates revenue expansion. Featuring a user-friendly, spreadsheet-inspired interface, Smartsheet offers an array of functionalities such as file sharing, Gantt charts, automated workflows, easy-to-navigate portals, and interactive dashboards, among many others, establishing itself as a vital asset for proficient project management. In conclusion, Smartsheet not only simplifies workflows but also significantly boosts team collaboration and productivity, ensuring that teams can achieve their goals more efficiently.

Hive enhances team productivity by providing a comprehensive platform for collaboration and project management. This powerful tool encompasses a wide range of features, including clear project management resources, communication channels, and options for file storage and sharing. Additionally, it offers time tracking capabilities and integration with various applications, making it a versatile choice for teams looking to streamline their workflows. With all these functionalities, Hive stands out as an all-in-one solution for modern project management needs.

To achieve success in project management, it's essential to decompose larger projects into smaller, easily manageable tasks. Quire has been specifically developed to assist with this challenge, making it an ideal tool for organizations that find it difficult to handle extensive objectives by breaking them down into smaller components and overseeing all associated tasks. The platform offers three primary viewing modes: Task List view, Kanban View, and Timeline View, each of which enables users to operate more efficiently while motivating them to achieve greater milestones. With these versatile features, users can customize their workflow to better suit their needs and enhance overall productivity.

To foster remarkable product experiences that propel business growth, it is essential to have a dedicated environment for inspiration, strategic planning, and teamwork. Productboard offers a customer-focused product management platform that serves as a unified system, enabling product teams to grasp the needs of different customer segments, prioritize upcoming developments, and ensure alignment on the roadmap. This platform serves as a catalyst for contemporary product teams, igniting innovative ideas and facilitating quicker market launches for the right products. By streamlining these processes, Productboard empowers teams to respond effectively to market demands and enhance overall customer satisfaction.

Combine intuitive drag-and-drop sprint planning with flexible work item tracking and comprehensive traceability to establish the perfect environment for all your ideas, regardless of their scale. Keep an eye on your concepts throughout each development stage while guaranteeing that your team stays aligned with all code changes linked to work items. Utilize integrated scrum boards and planning tools to streamline sprints, daily stand-ups, and planning meetings for your teams. Gain essential insights into your project's well-being and present status by harnessing powerful analytics features and customizable dashboard components. Boost your team's productivity with Boards, Backlogs, and Sprints, effectively managing even the most complex initiatives. By connecting your GitHub repository to Azure Boards, you can effortlessly tie commits and pull requests to specific work items. Accomplish your objectives with user-friendly and contemporary agile tools, such as Kanban boards, backlogs, dashboards, and scrum boards, while tailoring these resources to fulfill your team's unique needs and scaling them as necessary. This all-encompassing strategy guarantees that every team member is informed and collaboratively pursuing shared objectives, ultimately fostering a more cohesive working environment. Embracing this integrated approach will not only improve collaboration but also enhance overall project delivery outcomes.

ONES is a comprehensive platform designed to assist software development teams worldwide in enhancing their speed and quality of software releases. The offerings of ONES Project, ONES Wiki, and ONES TestCase encompass every stage of the software development lifecycle, effectively streamlining project management, organizing team knowledge, and ensuring alignment in the quality assurance processes. By integrating these tools, teams can operate more efficiently and foster collaboration, ultimately leading to improved outcomes in their software projects.

DigitalDesk is a specialized service desk platform designed specifically for freelancers and digital agencies, equipping them with vital tools to deliver outstanding customer support. By ensuring that clients receive prompt assistance when required, DigitalDesk plays a crucial role in fostering client loyalty. Its intuitive design and effective functionalities simplify the support workflow, ultimately boosting client satisfaction and interaction. Moreover, the platform's capabilities allow users to manage their support tasks seamlessly, further improving overall efficiency.

A versatile project management platform designed to adjust seamlessly to your team's needs. Develop powerful no-code applications while retaining the familiar functionalities of spreadsheets. In Sales, you can construct your own CRM, oversee compensation structures, and monitor products alongside inventory levels. For Marketing, manage content calendars effectively, organize launch events, and devise comprehensive budgets for all initiatives. In Product management, outline roadmaps and release schedules, keep tabs on bugs and issues, and systematically arrange research and user feedback. When it comes to Finance, you can establish project budgets, develop interconnected financial models, and disseminate financial reports. In HR, you can create a tailored applicant tracking system, oversee the onboarding process and performance evaluations, and formulate strategic hiring plans. IT departments can benefit by tracking and managing assets, developing a streamlined ticketing system, and overseeing facility management to ensure everything runs smoothly.

The Agile Task Board tailored for SharePoint and Office 365 provides a powerful solution for managing your team's projects and tasks effectively. With this tool, you can track the current status of multiple tasks in real-time, ensuring that all project participants have access to the same information. As conversations evolve, updating the assignments and progress of tasks becomes a seamless process. You have the flexibility to customize the task board to align with your preferred agile methodology, keeping your team well-informed about ongoing project changes. This resource not only gives a detailed overview of the tasks within SharePoint but also allows the creation of unique status columns, swimlanes, and visually distinct card markings to enhance organization. Each task is displayed as a card, offering the ability to conveniently adjust essential information such as titles, assigned individuals, current progress, and relevant tags directly from the card interface. Moreover, integrating and personalizing these boards into any SharePoint page connected to your team or project hub is a simple endeavor, further optimizing your workflow. In addition to these features, the Agile Task Board also fosters collaboration by enabling comments and attachments on each task card, which enhances communication among team members and supports a more cohesive working environment.

Customizable PPM software provides a variety of tools such as card walls, kanban boards, agile methodologies, waterfall approaches, and collaborative task lists, all while integrating smoothly with ITSM/ESM systems. It's crucial for organizations to utilize PPM software that offers a holistic overview of all projects within a portfolio, as this empowers stakeholders to track progress and confirm alignment with strategic goals. By embracing a portfolio management perspective rather than concentrating solely on individual projects, teams can achieve deeper insights into overall performance and the interconnections between projects. The adaptability in project tracking is essential to meet the varying complexities associated with different project types. With Project Portfolio Management (PPM) software, users are equipped to devise project plans, apply tracking tools, and utilize interactive dashboards to boost visibility across the board. Coordination among teams can often be challenging, especially with many members working remotely; therefore, intuitive dashboards, easy time tracking, and regular status updates are essential for promoting accountability and keeping everyone updated. Managing resources is simplified through convenient drag-and-drop features, allowing for the efficient allocation and modification of resources as necessary. The capability to handle multiple baselines, observe variances, and assess key performance indicators (KPIs) is crucial for ensuring projects stay on course and meet their defined objectives effectively. Ultimately, a strong PPM solution not only simplifies the management of projects but also fosters collaboration among all participants, ensuring alignment toward common goals and enhancing overall productivity. By leveraging such software, organizations can significantly improve their project delivery and strategic outcomes.