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What is External User Manager?

Enabling guest access within Microsoft 365 is relatively simple; however, effectively managing it poses significant challenges, often resulting in a tenant cluttered with forgotten external collaborators due to users inviting them without proper IT supervision. The External User Manager equips IT administrators with a robust framework that streamlines the entire process of managing external access, covering the essential steps of request, approval, onboarding, and offboarding. Team owners must utilize a structured workflow to submit guest invitations, allowing IT the opportunity to review and grant access before it is approved. New external users are onboarded with the correct permissions right from the start, and lifecycle management strategies are in place to ensure the guest list remains organized. To avoid the persistence of outdated accounts, periodic automatic reminders encourage team owners to assess the ongoing necessity of access for each external user. This solution is fully integrated within Microsoft Teams, negating the need for any external portals and can be conveniently installed via the Microsoft Teams App Store. It proves especially advantageous for IT departments managing external collaborations across a diverse range of users, from 500 to over 10,000, ensuring that management remains both efficient and effective throughout the entire lifecycle of external user access. Furthermore, this organized methodology not only bolsters security but also significantly enhances collaborative efforts throughout the organization. By implementing such a system, companies can foster a safer and more productive environment for all users involved.

What is Entitle?

Entitle employs a security-driven approach to provisioning and governance, ensuring that it also facilitates business operations across all sectors, including research and development, sales, human resources, and finance. It enhances the provisioning workflow to support security measures that evolve in response to changing infrastructure and diverse employee requirements. Permissions can be allocated to specific resources like Google Drive folders, database tables, Git repositories, and more, enabling effective oversight. Sensitive resources and positions are protected by granting access only when required and retracting it when no longer necessary. This strategy allows colleagues, managers, and resource owners to approve access requests, which helps ensure the reliability of permissions granted. With the incorporation of automated access requests and a zero-touch provisioning model, teams in DevOps, IT, and other areas can greatly boost their efficiency and manage resources more effectively. Users can easily request access through communication platforms such as Slack, Teams, Jira, or email, creating a seamless approval process. Furthermore, the ability to quickly assign bulk permissions aids in expediting onboarding and offboarding tasks, allowing the organization to respond adeptly to its evolving needs. This holistic approach not only protects sensitive data but also cultivates a collaborative atmosphere that empowers teams to excel, ultimately driving overall business success.

Media

Media

Integrations Supported

Microsoft Teams
Asana
Cloudflare
Dropbox
Google Cloud Platform
Google Kubernetes Engine (GKE)
Greenhouse
HubSpot Customer Platform
Jamf Connect
Jenkins
LDAP Admin Tool
Microsoft Azure
Microsoft SharePoint
NetSuite
Okta
OneLogin
SQL Server
ServiceNow
Tableau
monday AI work platform

Integrations Supported

Microsoft Teams
Asana
Cloudflare
Dropbox
Google Cloud Platform
Google Kubernetes Engine (GKE)
Greenhouse
HubSpot Customer Platform
Jamf Connect
Jenkins
LDAP Admin Tool
Microsoft Azure
Microsoft SharePoint
NetSuite
Okta
OneLogin
SQL Server
ServiceNow
Tableau
monday AI work platform

API Availability

Has API

API Availability

Has API

Pricing Information

$ 1,599 per license/year
Free Trial Offered?
Free Version

Pricing Information

Pricing not provided.
Free Trial Offered?
Free Version

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Supported Platforms

SaaS
Android
iPhone
iPad
Windows
Mac
On-Prem
Chromebook
Linux

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Customer Service / Support

Standard Support
24 Hour Support
Web-Based Support

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Training Options

Documentation Hub
Webinars
Online Training
On-Site Training

Company Facts

Organization Name

Solutions2Share GmbH

Date Founded

2011

Company Location

Germany

Company Website

www.solutions2share.com/external-user-manager

Company Facts

Organization Name

BeyondTrust

Date Founded

1985

Company Location

United States

Company Website

www.entitle.io

Categories and Features

User Provisioning and Governance

Access Governance
Access Verification Workflow
Audits / Reports
Automatic Provisioning / Deprovisioning
Delegated Access Authorization
Identity Synchronization
Lifecycle Management
Multi-Factor Authentication (MFA)
Password Management
Policy Enforcement
Single Sign-On (SSO)
User Self-Service

Categories and Features

Privileged Access Management

Application Access Control
Behavioral Analytics
Credential Management
Endpoint Management
For MSPs
Granular Access Controls
Least Privilege
Multifactor Authentication
Password Management
Policy Management
Remote Access Management
Threat Intelligence
User Activity Monitoring

User Provisioning and Governance

Access Governance
Access Verification Workflow
Audits / Reports
Automatic Provisioning / Deprovisioning
Delegated Access Authorization
Identity Synchronization
Lifecycle Management
Multi-Factor Authentication (MFA)
Password Management
Policy Enforcement
Single Sign-On (SSO)
User Self-Service

Popular Alternatives

Popular Alternatives

Entitle Reviews & Ratings

Entitle

BeyondTrust